About the job
Veeam is a leader in Data and AI Trust, dedicated to assisting organizations in managing their data and AI with a focus on security, resilience, and understanding. We enable the safe acceleration of AI at scale, positioning ourselves at the forefront of data resilience and security posture management. With our headquarters in Seattle and offices in over 30 countries, we proudly serve more than 550,000 customers globally, ensuring their businesses operate smoothly. Join us in our journey to innovate and impact some of the world's largest brands positively.
About the Role
The Workplace Services Specialist plays a vital role in maintaining seamless daily operations at the Costa Rica office. As the primary contact for employees, visitors, vendors, and building management, you will foster a welcoming, organized, and productive workplace atmosphere.
In this position, you will collaborate with management, HR, facilities, and various internal teams to uphold office operations, coordinate services, and support internal initiatives and events.
What You’ll Do
- Oversee daily office operations, acting as the first point of contact for visitors, callers, and vendors.
- Welcome guests and employees, address inquiries, and guide individuals to the appropriate teams or resources.
- Manage office supply inventory, ensuring an adequate stock of essential and non-essential supplies.
- Organize and distribute incoming and outgoing mail and deliveries efficiently.
- Maintain the visitor log and uphold proper visitor management protocols.
- Ensure reception and meeting areas are clean, organized, and consistently presentable.
- Collaborate with building property management to assist with office maintenance and facility needs.
- Support the HR & Facilities Director with facilities-related matters and administrative tasks.
- Work alongside the Facilities Manager to monitor office space usage and occupancy.
- Process invoices and keep accurate records for vendor payments and documentation.
- Coordinate with vendors to ensure timely and precise submission of invoices.
- Guide and supervise day porters to uphold high service standards.
- Assist internal teams with special projects and operational tasks as needed.