Office Manager

About the Role Triumph Arcade is looking for an Office Services Associate to help keep our San Francisco headquarters running smoothly. This hands-on role supports the daily operations of the office and works closely with our Office Manager. The right person enjoys creating a welcoming workspace and takes satisfaction in the details that make an office feel organized and inviting. What You'll Do Receive, organize, and store snack and beverage deliveries Track and manage office supply inventory, including reordering when needed Inspect common areas each day to ensure they are clean and orderly Coordinate team lunches: handle delivery, setup, and cleanup Care for office plants, including watering Set up and reset conference rooms for meetings Cover the front desk when the Office Manager is unavailable Support the Office Manager and team to maintain a friendly, welcoming atmosphere Who Thrives Here Detail-oriented people who like to stay busy and take pride in a well-kept workspace tend to do well in this role. A proactive approach and a positive attitude help keep our office running at its best.

Join our team as an Office Services Associate - Floater, where you will play a crucial role in maintaining efficient office operations. In this dynamic position, you will be responsible for providing support across various departments, ensuring seamless workflow and outstanding service delivery. You will have the opportunity to engage with diverse teams and contribute to a collaborative work environment.

About DecagonDecagon stands at the forefront of conversational AI, enabling brands to deliver exceptional concierge-level customer experiences. Our innovative technology empowers industry leaders such as Avis Budget Group, Block’s Cash App, Square, Chime, Oura Health, and Hunter Douglas to deploy AI-driven agents that facilitate personalized and fulfilling interactions across voice, chat, email, SMS, and numerous other channels.At Decagon, we envision a future where customer experiences evolve from mundane support tickets and hold music to swift resolutions, enriching conversations, and stronger relationships. We are proud to be supported by premier investors who share our vision, including a16z, Accel, Bain Capital Ventures, Coatue, and Index Ventures, among others.As an in-office organization, we thrive on a collective commitment to excellence and speed. Our core values — Just Get It Done, Invent What Customers Want, Winner’s Mindset, and The Polymath Principle — guide our daily operations and foster team growth.About the Role:We invite aspiring founders to join Decagon's Founder's Office. This dynamic and impact-driven team of Founder Associates collaborates closely with our Founders and Executives to scale the business and establish the framework of a leading AI enterprise. You will play a pivotal role in addressing our most critical strategic and operational challenges as we expand. Your responsibilities will include driving strategic initiatives, identifying improvement opportunities, building efficient processes, and ensuring successful execution.

About the Role SPS North America is seeking a Client Services Associate in San Francisco, California. This position focuses on supporting clients and making sure their needs are handled quickly and thoroughly. What You Will Do Respond to client inquiries and requests Offer solutions to improve clients' experience with SPS North America services Maintain clear and professional communication with clients Location San Francisco, California, United States

Become a vital part of Wordly's dynamic global team!Office Operations AssociateAs a member of our globally distributed team, you will play a key role in our compact yet impactful Los Altos office hub. We are seeking a reliable and personable Office Operations Associate to ensure seamless operations for both our local workspace and in support of our remote-first team. This part-time position is perfect for individuals who thrive in diverse tasks, manage sensitive information discreetly, and take pride in being the person who ensures everything runs smoothly.Your ResponsibilitiesBe present on-site twice a week to oversee office operationsAssist with basic bookkeeping and office administration tasksSupport HR with onboarding new employees and facilitating internal communicationsAid management in scheduling resources and arranging travelPerform additional administrative duties as required to assist remote staffQualifications We SeekA minimum of 2 years of experience in an office, administrative, or HR support roleAbility to work independently in a remote-first environmentExceptional organizational skills coupled with meticulous attention to detailA warm and clear communication style across various channels (email, Slack, etc.)Proficiency in Google Workspace or Microsoft 365; familiarity with HRIS tools is a plusTrustworthy and discreet when handling confidential employee informationSelf-motivated with the ability to manage priorities without close supervisionAn Associate's degree or equivalent experience is preferredAbout WordlyLocated in Los Altos, California, Wordly is an innovative tech startup eager to expand its engineering and go-to-market teams! Our mission is to provide high-quality, real-time translation services in over 50 languages for a wide range of clients, from local organizations and government entities to Fortune 500 companies. While this role is fully remote, we offer office space in Los Altos, California, for those in the San Francisco Bay Area.

As a Client Solutions Lead at office-hours, you will be at the forefront of delivering innovative solutions to our clients. Your expertise will guide our team in creating tailored strategies that not only meet but exceed client expectations. You will collaborate with cross-functional teams to ensure seamless execution and foster strong client relationships.

About UsAt Salient, we are revolutionizing the AI infrastructure that empowers the future of financial operations, focusing initially on automating the most intricate and challenging workflows in loan servicing.Proudly backed by leading investors such as a16z and Y Combinator, we've successfully raised $65M in Series A funding.We have achieved an 8-figure ARR within just 2 years, currently serving over 20% of the auto lending industry while processing millions of customer interactions daily.Our solutions are fully deployed with major financial institutions, moving beyond mere proofs of concept.We are excited to expand into new segments within the financial services landscape!Our vibrant office culture is based in the heart of San Francisco, CA.We deeply integrate with our clients, manage the complete tech stack, and are rapidly advancing to introduce modern AI technologies into regulated sectors where accuracy, dependability, and performance are paramount.The RoleIn this pivotal role within the Founder's Office, you will serve as a catalyst for the CEO and leadership team. This position is not about coordination; rather, it demands execution. You will tackle complex, cross-functional challenges (GTM strategies, product operations, compliance, customer delivery, and internal processes) and translate them into actionable plans with designated responsibilities and measurable outcomes.If you excel at identifying issues, devising strategic plans, aligning stakeholders, and managing projects to fruition without needing constant supervision, you'll thrive in our dynamic environment.What You'll DoCEO / Founder SupportOversee the CEO's operational rhythm: managing weekly priorities, tracking OKRs/KRs, ensuring meeting effectiveness, maintaining decision logs, and organizing follow-ups.Transform leadership discussions into actionable steps: drafting concise memos, documenting decisions, assigning responsibilities, and ensuring closure on tasks.Prepare for internal and external meetings: creating briefs, stakeholder maps, agendas, talking points, and orchestrating post-meeting actions.Strategic & Cross-Functional ExecutionLead special projects spanning Product, Engineering, Compliance, Sales, and Customer Success, often managing multiple initiatives concurrently.Develop streamlined systems: design dashboards, create templates, and formulate playbooks and operational routines that can scale effectively.Drive innovative initiatives: establish new customer onboarding plans, define pilot programs, create KPI frameworks, and conduct pricing and packaging analyses while redesigning processes.

Fiscal Office AssistantStarting Salary Range: $42,193 - $50,632GGRC is seeking a dedicated and detail-oriented Office Assistant to join our Fiscal Services Department in San Francisco. This position plays a crucial role in supporting various administrative functions to ensure the smooth operation of our fiscal processes.Key Responsibilities:Provide comprehensive administrative support across multiple sub-units within the Fiscal Department.Coordinate and schedule meetings effectively to enhance departmental communication.Serve as the main point of contact for internal and external inquiries.Assist in organizing mailing projects including annual statements and notices.Facilitate the planning and execution of events and activities for Fiscal Services.Maintain accurate filing systems and manage fiscal files for audit compliance.Oversee packing and organization of files for external storage as required.Generate routine and ad hoc reports, including creating tables, mail merges, and pivot tables.Manage supply orders for the Fiscal team to ensure resource availability.Support fiscal projects and initiatives as assigned by the Fiscal Manager.Contribute to the development and implementation of forms and processes.Perform general filing, maintenance, and purging of records.Prepare and analyze reports for internal and state audits.Effectively communicate and resolve issues with vendors, staff, and management.Collaborate with other internal units to streamline operations.Participate in special projects and additional tasks as needed.

Gerson Lehrman Group (GLG) is on the lookout for enthusiastic Associates eager to thrive in a dynamic, performance-driven environment that values teamwork and excellence in client service. As pivotal contributors to GLG's Insight Network—the largest and most diverse source of firsthand expertise globally—Associates engage in rapid communication and work as thought partners with top-tier professionals across sectors such as financial services, consultancies, and major corporations to provide actionable insights that empower our clients to succeed.We are seeking individuals with a natural curiosity, exceptional critical thinking abilities, and a competitive spirit dedicated to client success. Through our comprehensive onboarding, mentorship, and training programs, you will develop the essential skills for effective project delivery, client relationship management, and expert engagement. Within a few months, you’ll take ownership of the project lifecycle, frequently interacting with leading clients and experts, while receiving ongoing support and guidance from your team to refine your project management and communication skills.

Gerson Lehrman Group (GLG) is on the lookout for enthusiastic Associates eager to advance their skills in delivering exceptional client service within a high-performance, merit-based, and collaborative environment.As pivotal members of GLG's Insight Network—the largest and most diverse source of firsthand expertise—Associates engage in dynamic communication, serving as thought partners to elite professionals from top financial services firms, consultancies, and corporations. This role connects clients with the insights they need to excel.Ideal candidates possess a natural curiosity, robust critical thinking abilities, and a competitive drive to achieve outstanding results for clients. Supported by comprehensive onboarding, mentorship, and training, you will develop essential skills, including project management, client relationship building, and expert engagement. Within months, you will take ownership of project lifecycles, regularly communicate with prominent clients and experts, and receive ongoing guidance to enhance your project management and communication competencies.

Spring Health seeks an Executive Assistant and Office Coordinator to support leaders and maintain smooth operations in the San Francisco office. This full-time, in-person role centers on assisting the Chief Technology Officer and Chief Information Security Officer, while also ensuring a welcoming and efficient environment for employees and visitors. Role overview This position combines executive support with office coordination. The Executive Assistant and Office Coordinator manages schedules, coordinates meetings, and handles logistics for key leaders. The role also oversees daily office operations, helping create a positive in-office experience. Key responsibilities Provide direct administrative support to the CTO and CISO, including calendar management and meeting coordination Serve as the main operational presence in the San Francisco office Ensure the office runs smoothly and visitors are welcomed professionally Assist with logistics for team or company events, which may require occasional travel Work location and reporting This is an on-site position in San Francisco, Monday through Friday. The role reports to the Manager of Executive Support.

Role Overview vapi is looking for an Office Manager to support the daily operations of our San Francisco office. This role keeps the workspace running smoothly, manages administrative tasks, and helps create a productive setting for the team. What You Will Do Oversee daily administrative functions and office routines Manage office supplies and inventory Support a collaborative and efficient work environment What Matters Here Strong organizational skills and a proactive approach are key. The right person will help maintain an office culture where people can do their best work together.

Overview:The Client Service team at Guidepoint plays a crucial role in linking our clients with subject-matter experts. Our goal is to empower clients to make informed business decisions by understanding their unique research needs and delivering relevant experts swiftly, often within hours.Join us to contribute significantly to Guidepoint's success!As a Client Service Associate, you will engage directly with clients to comprehend their specific business inquiries and identify the experts best suited to address these questions. You will also be responsible for sourcing and recruiting new experts into our expansive network of over 1,750,000 professionals. Your work will directly impact the quality of service we provide to our clients.

Join our innovative team as an IT Officer, where you'll be at the forefront of enhancing our technology systems. You will play a crucial role in supporting our IT infrastructure and ensuring seamless operations. This position is essential for maintaining the technological backbone of our organization, enabling us to continue leading in the recruitment software space.Lever is a pioneer in redefining the recruitment process, committed to helping organizations such as Netflix, Shopify, and Spotify attract and retain top talent. As we grow, we are looking for passionate individuals to contribute to our vision and mission. We take pride in fostering a people-centric culture that has earned us accolades as the #1 workplace in San Francisco and a top employer nationwide.JD

Join our innovative team at Anaplan, where we are dedicated to enhancing business decision-making through our state-of-the-art AI-infused scenario planning and analysis platform. Our mission is to empower clients to stay ahead of the competition and excel in their markets.At Anaplan, we are united by a common goal: ensuring our customers' success and fostering our Winning Culture.Our prestigious clientele includes Fortune 50 leaders such as Coca-Cola, LinkedIn, Adobe, LVMH, and Bayer, among 2,400+ global companies that trust our industry-leading platform.Our Winning Culture fuels our innovative teams. We celebrate diverse thoughts and ideas, encourage leadership at all levels, strive for ambitious goals, and take time to recognize our victories—big and small.Grounded in principles that prioritize strategy, values, and disciplined execution, you will find inspiration, connection, development, and rewards here. Your individuality is valued; come join us to shape the future—together!Anaplan is looking for a Senior Office Coordinator to work on-site Monday through Friday in our San Francisco office.Your ImpactManage daily office operations to ensure a smooth and efficient working environment.Collaborate with key stakeholders to enhance the workplace experience and create an inviting atmosphere.Coordinate logistics for on-site meetings and events.Monitor office operations, manage the support ticket queue, and provide comprehensive answers to inquiries.Facilitate a seamless experience for guests and visitors.Adhere to the office support model budget and daily operational expenses.Maintain office supplies and equipment, while managing vendor relations for effective operations.Implement best practices for physical security, health, and safety.Assist the IT team with new hire setups, telecom, and videoconferencing as needed.Act as the primary contact for property management services from the landlord.Oversee facilities and space planning for the office.Lead change management initiatives within the workplace.

Gerson Lehrman Group (GLG) is on the lookout for enthusiastic Associates eager to excel in delivering exceptional client service within a vibrant, performance-driven, and team-centric environment.As pivotal members of GLG's Insight Network – the leading global source of first-hand expertise – Associates engage in dynamic communication, collaborating directly with top-tier professionals from financial services, consultancies, and corporations. Your role will be to connect these clients with the insights they require to thrive.We seek individuals with innate curiosity, robust critical thinking abilities, and a competitive edge to drive client success. With these attributes, you will undergo our comprehensive onboarding and training programs, allowing you to refine your skills in project delivery, client relationship management, and expert engagement. Within a few months, you will take ownership of the project lifecycle, interacting frequently with esteemed clients and experts, all while benefiting from ongoing coaching and mentorship from your team to enhance your project management and communication prowess.

Join Achira as an Office Manager and play a pivotal role in ensuring our San Francisco office runs smoothly and efficiently. You will be responsible for overseeing office operations, managing administrative tasks, and supporting our team to foster a productive work environment.We are looking for a proactive individual with excellent organizational skills and a knack for multitasking. You will also serve as a point of contact for various departments, ensuring all needs are met with professionalism and a positive attitude.

Chaos Industries is looking for an Office Manager in San Francisco to keep daily operations on track. This position supports the entire office by handling administrative tasks and making sure supplies are stocked and available. Role overview This role centers on maintaining the office’s day-to-day functions. The Office Manager coordinates administrative duties and helps different departments with their needs, contributing to a well-organized and efficient workplace. What you will do Manage daily administrative activities for the San Francisco office Oversee office supply inventory and restocking Support various departments with operational needs Requirements Strong organizational skills Ability to manage multiple tasks and priorities Experience supporting teams in an office setting

About UsAt Office Hours, we are revolutionizing the way organizations access expertise. We proudly operate as an on-demand expert network, seamlessly connecting top-tier organizations with trusted specialists across diverse knowledge areas. Our experts thrive by monetizing their expertise through advisory roles, projects, and AI model training. Behind the scenes, our platform simplifies complexities like screening, compliance, scheduling, and payments, ensuring that knowledge-sharing is focused on delivering impactful insights.As a rapidly growing and profitable company, we are expanding our expert network and launching new products and offices, with our headquarters in San Francisco and additional locations in Brooklyn and Bangalore. Our clientele includes leading digital health companies, tech innovators, investment firms, consulting agencies, and AI Labs. We are supported by prominent marketplace investors and seasoned operators from successful companies such as DoorDash, Airbnb, and Affirm.Our VisionWe believe human knowledge is the world's most precious resource. Despite our interconnectedness, much valuable knowledge remains untapped and inaccessible. Our mission is to democratize access to human knowledge, making it scalable and easily attainable through advanced tools tailored for the knowledge economy of the future.Role OverviewAs a vital member of the Client Solutions team, the Client Solutions Associate will play a key role in matching our clients with the ideal subject matter experts. Your efforts will directly contribute to expanding our network and enhancing our impact by facilitating insightful qualitative interviews. This dynamic role requires adaptability and strong communication skills, as no two days will be alike. You will actively improve existing processes and collaborate closely with our product and engineering teams to integrate client feedback into product enhancements.We seek enthusiastic candidates ready to embrace the challenges and triumphs of growing a business while fostering a loyal user base.Key ResponsibilitiesAs a Client Solutions Associate, you can expect to engage in:Client-Expert Connections: Identify and connect experts with clients for interview-based research, ensuring consistent communication to monitor progress and maintain high standards of satisfaction.Project Management: Take ownership of your projects, overseeing the entire process from initiation to execution, ensuring timely delivery and quality outcomes.