Project Management Associate / Project Administrator

Overview: The Project Controls Specialist plays a crucial role in providing technical support to the Engineering Department for various development projects, directly reporting to the VP of Engineering. The core responsibilities encompass financial forecasting, budget management, project reporting, and the creation of impactful presentations. This position is based in Houston, TX. Key Responsibilities: Collaborate with project management and accounting teams on cost estimation, budgeting, reporting, and forecasting. Generate comprehensive monthly progress reports for senior management review. Develop technical presentations for engineering projects and facilitate monthly meetings. Assist project managers in preparing detailed reports and project schedules. Analyze historical project costs and metrics to identify trends and statistical insights. Maintain and update engineering templates and tools for efficiency. Support the management of engineering and construction documentation. Regularly update and manage safety databases and associated reporting metrics. Assist in pipeline hydraulic analysis, data management, and reporting processes. Contribute to the maintenance and enhancement of the Engineering Technical Standards library. Draft and uphold document control procedures to ensure compliance. Monitor and flag documents with recurring obligations, expiration dates, and execution requirements, communicating critical deliverables to internal teams. Manage integrations with other systems, including document links, feeds, DocuSign, and various workflow platforms. Troubleshoot issues and provide support to project teams, including training on system usage for both desktop and mobile interfaces, along with creating user-friendly instructions. Conduct regular audits of files to ensure adherence to appropriate retention standards.

GigaEnergy is hiring a Senior Projects Control Specialist to help advance project management processes and ensure successful delivery of large-scale, high-value projects. This position centers on refining project controls, supporting teams as they work toward project milestones, and contributing to strong client outcomes. Key responsibilities Enhance project control methods to support effective project execution Work closely with project teams to monitor progress and address challenges Help deliver complex projects on time and within scope Location options This role can be based in Houston, TX, San Francisco, CA, Long Beach, CA, Reno, NV, or performed remotely within the United States.

Panelmatic Inc. is looking for a Project Controller in Houston, Texas. This position supports both financial and operational management across multiple projects. The role centers on tracking progress, monitoring budgets, and helping to keep projects on schedule. Role overview The Project Controller works closely with project teams to ensure efficient execution. Responsibilities include monitoring project timelines, reviewing expenditures, and supporting efforts to deliver projects within agreed budgets and deadlines. Key skills Strong attention to detail for tracking financial and operational data Understanding of project management principles Clear communication with cross-functional teams Collaboration This role involves frequent interaction with colleagues from different departments to coordinate project activities and share updates. Effective communication is essential for success in this position.

Join EnerMech as a Project Controller and become an integral part of our Finance team, where you will play a key role in supporting the financial management and performance of vital projects. This position offers the opportunity to collaborate closely with Project Managers and operational teams, ensuring robust financial oversight, precise forecasting, and efficient working capital management throughout the project lifecycle.Your contribution is essential in protecting project profitability, enhancing cash flow performance, and delivering financial insights that inform strategic decision-making.Key Responsibilities:Work alongside Project Managers to maintain financial control for assigned projects, driving the delivery and enhancement of Gross Profit (GP) forecasts and cash flow performance.Oversee and manage project working capital, encompassing accrued income, accounts receivable, work in progress (WIP), goods received not invoiced (GRNI), and accounts payable.Assist in the preparation and validation of project financial baselines and forecasts, including Estimate at Completion (EAC) and Estimate to Complete (ETC).Evaluate financial performance against budget and forecasts, identify discrepancies, and ascertain root causes along with actionable insights.Collaborate with Project Managers to review critical contractual terms, commercial assumptions, and financial constraints before project mobilization.Verify revenue and cost baselines, ensuring that any variances between “As Bid” and “As Mobilised” forecasts receive necessary approvals.Support project resource planning, incorporating both internal and external labor requirements.Ensure the accurate setup of sales orders, job codes, and Work Breakdown Structure (WBS) within the ERP system (Navision).Confirm timesheets, expenses, purchase orders, and supplier invoices are accurately recorded and aligned with project budgets.Review and authorize project costs in accordance with financial forecasts and corporate policy.Monitor commitments, accruals, contingencies, and financial reserves throughout the project lifecycle.Coordinate closely with invoicing teams to guarantee timely and precise billing in accordance with contractual milestones.Facilitate the monthly close process by reviewing cost accruals, analyzing timesheet reporting, and validating supplier invoice reporting.Manage revenue recognition in compliance with IFRS15, ensuring accurate recording of income and project financial performance.Generate project financial performance reports, including GP analysis, KPI tracking, and balance sheet movements.Present financial insights and commentary to Finance Leadership and operational stakeholders.Identify project financial risks and opportunities, aiding in mitigation planning and financial forecasting.Assist in change order assessments and evaluate their financial implications on project profitability.

Arete Technologies, Inc. is actively seeking a dynamic Senior Project Controller to provide essential support to IT Project Managers within our MidCon Business Unit. The ideal candidate will adeptly manage multiple IT projects, ensuring seamless execution and timely delivery. We are looking for a motivated self-starter who thrives in an independent role while also being an effective team collaborator. This individual must demonstrate initiative in their daily tasks and possess the capability to immediately engage with ongoing projects. The Senior Project Controller will need to excel in prioritizing responsibilities and maintaining focus on the complete life cycle of each assigned IT project.Key Responsibilities:- Lead project coordination, devising detailed plans to achieve objectives, and managing the integration of technical activities.- Ensure the accuracy and timely updates of project execution plans in Microsoft Project across various initiatives.- Conduct thorough financial analyses and monitoring of project budgets.- Maintain precise entries in Microsoft PPM and prepare executive reports.- Serve as the primary liaison between the central PMO and project teams.- Collaborate with management, production, and marketing teams to clarify project specifications and procedures.- Review and provide recommendations for contracts and cost estimates.Required Skills:- Proficient in Microsoft Project.- Experienced with Microsoft PPM.- Strong command of the complete Microsoft Suite, including MS Word, MS PowerPoint, MS Project, Visio, etc.- Expertise in financial analysis.- Excellent verbal and written communication skills, with strong problem-solving abilities and attention to detail.- Proven ability to work independently and manage time effectively.- Strong leadership and mentoring capabilities to provide constructive performance feedback.Education and Experience:- Bachelor’s degree in Business Administration or a related field.- PMI or PMP certification is preferred.- Minimum of 10 years of relevant experience is required.- Experience with Chevron is highly desirable.

The Inventory Control Specialist at RR Donnelley manages daily inventory processes to keep operations running smoothly. This position is based in Houston and requires strong attention to detail and solid organizational habits. Role overview This role focuses on tracking inventory levels, monitoring stock movements, and helping maintain accurate records. The goal is to support operational targets and contribute to reliable customer service. Key responsibilities Monitor and record inventory transactions Help optimize inventory procedures for accuracy and efficiency Support efforts to meet operational goals and customer needs Requirements Strong attention to detail Organizational skills suited for managing inventory records

The Document Control Specialist will play a vital role in managing and organizing all documentation related to our projects and operations. This position requires a detail-oriented individual who can maintain accurate records, ensure compliance with company policies, and facilitate smooth communication between departments.Key Responsibilities:Oversee the creation, revision, and distribution of documents.Implement document control processes to improve efficiency.Collaborate with project teams to ensure all documentation is up-to-date.Assist in training staff on document management software.

Giga Energy builds infrastructure for the evolving AI sector, focusing on reliable power solutions. The company values quick progress and direct impact, with minimal layers between team members and project outcomes. Employees work alongside experienced professionals who have joined from innovative organizations, all contributing to projects with clear purpose. Role overview The Senior Document Controls Specialist manages technical documentation for Giga Energy’s infrastructure projects. This role goes beyond standard administration. Responsibilities include tracking and distributing drawings, specifications, RFIs, and submittals to the appropriate team members. Maintaining strict version control is essential, as is ensuring that no detail is overlooked. The systems developed and maintained in this position help Engineering and Construction teams prevent errors and keep projects moving forward. From initial setup to ongoing improvements, this specialist brings structure and higher standards to document management in a fast-growing energy company. Work environment This position is based onsite at Giga’s Houston office, where in-person collaboration supports quick decisions required for building physical infrastructure. The role is full-time and onsite, with the option to work from home every other Friday. For exceptional candidates not currently in Houston or near a main location, Giga Energy is open to further discussion.

Job Summary This role will offer essential operational support, troubleshooting, process optimization, programming, and Human Machine Interface (HMI) assistance for natural gas pipelines, NGL pipelines, and related compressor stations, based in our Houston, TX office. Position Functions: Maintain, install, and troubleshoot process control software and pipeline equipment, including programmable logic controllers (PLCs), remote terminal units (RTUs), and HMI equipment. Enhance the long-term reliability of PLC equipment and contribute to the implementation of PLC automation technology strategies. Design and engage in the construction of control systems across the pipeline network. Assist in the installation, maintenance, and troubleshooting of all pipeline automation systems. Oversee and inspect third-party contract labor involved in automation systems construction or improvement. Foster strong relationships with vendors and service providers in the automation technology sector. Review project bids, specifications, and approval documentation, managing the process from design to implementation. Ensure compliance with safety, reliability, and cost-effectiveness standards that align with business needs. Stay updated on automation control best practices and industry regulations relevant to WhiteWater Midstream, identifying changes in codes and proposing innovative automation developments. Analyze and correct system hazards, diagnose malfunctioning systems, and implement safe and cost-effective solutions to enhance operational efficiency.

About Panelmatic, Inc.:Founded in 1957 in Youngstown, OH, Panelmatic, Inc. has established itself as a leader in providing innovative design and manufacturing solutions for custom electrical, instrument, and pneumatic control panels. Over the years, we have expanded our operations to support the diverse needs of our clients, delivering control packages to many of America's foremost corporations across various sectors, including chemical, environmental, food, pulp and paper, rubber, petroleum, pharmaceutical, glass, metals, and utilities. Our commitment to excellence ensures that we meet both domestic and international standards, allowing us to fulfill the requirements of our clients from inception to completion—including sales, design, fabrication, testing, and delivery. Since our inception, we have been synonymous with high-quality, custom-built control packages, comprehensive service, and unparalleled technological and manufacturing expertise. This expertise guarantees our capability to manage even the most complex projects with speed and efficiency. Position Overview:We are looking for a meticulous and experienced Project Manager to join our team at Panelmatic. In this role, you will be responsible for planning, developing, and overseeing production projects. You will lead and coordinate a dedicated team, monitor project progress, establish deadlines, resolve issues, manage budgets, ensure customer satisfaction, and assess project performance as well as that of team members.

As a Data Quality Control (QC) and Processing Specialist, you will play a crucial role in ensuring the integrity of raw data by thoroughly inspecting and analyzing observer logs generated by data acquisition teams. Utilizing our proprietary software tools, your technical expertise will be vital in testing, adapting, and debugging programs tailored to specific datasets. Collaboration is key, as you will often work within teams on multiple projects, leveraging your exceptional communication skills to discuss dataset processing requirements with colleagues and advisors. You will also oversee the progress of lengthy processing programs, prioritizing tasks based on runtime and project urgency. Please note that you must have the legal right to work in the region you are applying for and be open to occasional travel.

Join our dynamic team at Northstar Staffing Solutions as an Assistant Plant Controller. In this pivotal role, you will assist in managing financial operations and reporting for our plant facilities. Your expertise will contribute to our mission of operational excellence and financial integrity.

Michels Pipeline, Inc., based in Houston, TX, builds and maintains utility lines with a focus on safety, reliability, and environmental care. The team values integrity on every project and aims to support the communities it serves through consistent, high-quality work. Role Overview The Document Control Specialist manages project documents from start to finish. This role organizes, tracks, and distributes documentation, making sure records are accurate, up-to-date, and accessible to both internal teams and external partners. What You Will Do Organize and maintain project documentation Implement and monitor version control systems Distribute documents as needed to project stakeholders Ensure all records meet compliance and accuracy standards Location Houston, TX

Shape a Cleaner Tomorrow – One Innovative System at a TimeAre you a self-driven, diligent, and hands-on problem solver who excels in dynamic environments? Are you eager to contribute to meaningful change in the world?Join Zeeco, a pioneering leader in combustion and environmental solutions, as a Field Service Vapor Specialist within our Vapor Control Group. You will engage with state-of-the-art Vapor Recovery and Combustion systems that enhance environmental sustainability and ensure safe equipment operation.Every day presents unique challenges—from emergency troubleshooting to the commissioning of new systems—offering you continuous opportunities to advance your skills and career.

Mantis Innovation is a leading provider of managed facility services, specializing in turnkey program management and technology-driven solutions that cover the complete building footprint. We analyze both the internal and external aspects of facilities, influencing as much as 70% of the budgetary allocations made by building operators. Our focus areas include strategic procurement of electricity and natural gas, renewable energy initiatives, demand response, climate impact reduction, net zero strategies, sustainability planning, and comprehensive assessments of roofing, solar, HVAC systems, pavement, building envelopes, data center optimization, and electric vehicle charging solutions. We also excel in lighting retrofits, HVAC mechanical systems, and building management system (BMS) improvements.***Please note that this position is NOT based in Houston, TX***As a Controls Technician III with our team, you will play a crucial role in the installation and servicing of Building Automation Systems. Your responsibilities will encompass project initiation, commissioning, emergency service responses, and preventive maintenance.***This role necessitates 100% permanent relocation to one of the following cities as soon as possible:Atlanta, GAAshburn, VASan Diego, CASeattle, WALubbock, TXBeginning in March 2026, we will also require personnel in:Oregon (specific city to be determined)If you are not willing to relocate to one of the specified locations, we encourage you to apply as we may have other positions available in the future with more flexible location options.REQUIRED QUALIFICATIONS:A minimum of 3 years of hands-on experience with Building Management System (BMS) software is essential, with a specific requirement for proficiency in Tridium Niagara. Candidates must also possess the ability to comprehend wire sheet programming and logic.

Join our dynamic team at dstaff as an Internal Controls Manager. In this pivotal role, you will oversee and enhance our internal control systems, ensuring compliance and efficiency across all operations. Your keen analytical skills and attention to detail will drive improvements and strengthen our risk management processes.

We are seeking a highly skilled Senior IT Controls Analyst to join our dynamic team at dstaff in Houston. In this pivotal role, you will leverage your expertise in IT controls to enhance our compliance and risk management strategies. You will be responsible for assessing and improving our internal control frameworks, ensuring that our IT processes align with industry standards and regulatory requirements.You will work closely with cross-functional teams to identify risks and implement effective controls, while also providing guidance and support to enhance the overall security posture of our organization. If you are passionate about technology and are looking to make a significant impact, we want to hear from you!

Join the dynamic team at Beta Engineering! Our mission is to foster a collaborative environment where we tackle the most demanding projects in the high-voltage sector.We specialize in delivering power solutions for a diverse clientele in utility, industrial, and renewable sectors. Our expertise lies in designing and executing high-voltage projects tailored to our clients' needs, including substations and transmission lines. Our goal is to support our clients in building a reliable and sustainable power grid through innovative solutions and risk mitigation.Our Mission: We embrace challenges and grow our community to deliver exceptional solutions that yield extraordinary results.Beta Engineering is seeking a dedicated Project Manager to join our team. This role may have the potential for remote work. The Project Manager will oversee the administrative and technical aspects of the engineering, procurement, and construction (EPC) for assigned projects. The PM will ensure that projects align with the company's strategic objectives and meet client specifications. Responsibilities include managing project budgets, schedules, stakeholder communications, and equipment selection.KEY RESPONSIBILITIES: • Lead and guide the project team in all activities.• Develop and manage project schedules and scopes.• Identify stakeholders and effectively manage their expectations.• Oversee project budgets and resource allocation, including procurement and invoicing management.• Continuously monitor and report on project progress.• Define project goals and implement necessary adjustments to meet objectives.

Role OverviewJoin the Mariana Minerals team as a highly skilled Process Controls Engineer, where you will play an integral role in establishing a sustainable critical minerals supply chain. In this position, you will spearhead the innovation and implementation of revolutionary chemical refining processes while contributing to the development of software solutions for capital project execution and automated plant optimization.As a pivotal member of our engineering team, you will oversee the design and deployment of equipment and plant-wide controls infrastructure. Your responsibilities will encompass everything from conceptual design and installation to commissioning, ramp-up, and final handover to the operations team. You will also assist in cultivating a talented in-house engineering team.Key ResponsibilitiesEstablish and uphold standards for controls programming.Lead all phases of equipment projects from concept and modeling validation to procurement, engineering, fabrication, installation, commissioning, and ramp-up.Manage relationships with external equipment suppliers, technology licensors, and engineering firms to ensure successful execution of mineral refining projects.Coordinate cross-functional teams comprising lab technicians, pilot plant engineers, process engineers, and project engineers to facilitate technical scale-up and mitigate risks associated with the commercialization of innovative mineral refining processes.Support the recruitment, mentorship, and daily supervision of junior process engineers.Create technoeconomic models for new project opportunities and technological acquisitions to guide business development.Prepare and present engineering deliverables to assist project financing partners in their due diligence assessments.Identify and implement effective process engineering and project management software tools.Promote and support initiatives for software and machine learning teams to automate capital project workflows and develop sophisticated plant control algorithms.