About the job
Job Summary:
The Project Operations Analyst plays a pivotal role within the Project Management Office, facilitating the management of high-volume document reviews, approvals, and project tracking activities. This includes coordinating workflows, maintaining project trackers and databases, and ensuring meticulous record management.
Reporting to: Sr. Technical Program Manager
Location: Newark, CA
Salary Range: $77,500 - $97,000 + annual performance bonus
* The final salary offered will depend upon factors that may include but are not limited to the quality and length of experience, education, and geographic location.
Responsibilities/Essential Duties:
- Coordinate and manage document reviews and approvals across cross-functional teams (QA, QC, MSAT, Validation, Regulatory, Manufacturing), ensuring documents are routed to the appropriate reviewers and approvers as per defined review and approval matrices.
- Track and maintain document and project status by building, updating, and managing project trackers, logs, and databases; monitor reviewer feedback, approvals, and due dates; proactively follow up to support on-time completion and identify potential risks.
Basic Qualifications:
- Bachelor’s degree or 2–3 years of equivalent work experience.
Preferred Qualifications:
- Experience in supporting projects, document coordination, or workflows in regulated or technical environments.
- Strong proficiency in Smartsheet (trackers, formulas, dashboards) and SharePoint (document libraries, version control, permissions).
- Familiarity with GxP, CMC, quality, validation, or regulatory documentation, particularly in pharmaceutical, biotechnology, or medical device sectors.
- Understanding of document review and approval workflows.
- Experience collaborating with external partners or Contract Manufacturing Organizations (CMOs).

