About the job
Join our dynamic real estate team as a highly organized and proactive Executive Assistant. In this pivotal role, you will provide essential support by preparing Offering Memorandums (OMs), managing social media platforms, and facilitating professional correspondence. We seek a candidate with excellent communication skills, meticulous attention to detail, and the ability to excel in a fast-paced environment.
Key Responsibilities
- Offering Memorandums (OMs)
- Draft, design, and edit professional OMs for property listings and investment opportunities.
- Collaborate with brokers, analysts, and designers to ensure accuracy and presentation excellence.
- Maintain templates and update property data for marketing collateral.
- Social Media Management
- Craft and implement social media strategies to promote listings, company news, and enhance brand visibility.
- Create captivating content (posts, graphics, videos) tailored to platforms such as LinkedIn, Instagram, Facebook, and Twitter.
- Analyze metrics and engagement to refine and optimize campaigns.
- Email & Communication Support
- Oversee executive inboxes, draft responses, and prioritize communications effectively.
- Coordinate meetings, manage calendars, and follow up on client inquiries.
- Ensure timely and professional correspondence with clients, partners, and internal teams.
- Administrative & Operational Support
- Assist with document preparation, filing, and transaction coordination.
- Support marketing initiatives and property tours.
- Handle confidential information with the utmost discretion.
Qualifications
- Demonstrated experience as an Executive Assistant or in a similar role within real estate or professional services.
- Strong knowledge of real estate marketing materials, particularly OMs.
- Proficiency in social media platforms and content creation tools (e.g., Canva, Adobe Suite).
- Exceptional written and verbal communication skills.
- Excellent organizational skills with the capability to multitask and prioritize effectively.
- Technologically adept with proficiency in Microsoft Office, Google Workspace, and CRM systems.
Preferred Skills
- Familiarity with real estate terminology and transaction processes.
- Experience in digital marketing and analytics.
- A background in graphic design or copywriting is advantageous.

