Remote Executive Assistant

PitchBook Data, part of Morningstar, fosters a collaborative workplace that values curiosity and encourages employees to share ideas and pursue growth. The legal team supports a growing business, handling a broad mix of commercial and regulatory work while maintaining a positive, supportive atmosphere. Role overview The Legal Administrative Assistant works closely with attorneys and stakeholders across the company. This position helps the legal team manage daily operations and maintain high standards, balancing serious responsibilities with a team that values humor and a constructive environment. What you will do Assign and track tasks for attorneys Monitor and support completion of compliance questionnaires Organize and maintain electronic records Draft legal documents Coordinate electronic signature processes Requirements Strong judgment and discretion Clear communication and organizational skills Awareness of the legal team’s service role within the company Positive attitude and motivation to contribute Location This role is based in Seattle, Washington, United States.

We are seeking a proactive and detail-oriented Administrative Assistant to join our dynamic team in Seattle. In this role, you will be responsible for providing essential administrative support, ensuring smooth operations and enhancing team productivity.

About One Medical One Medical focuses on making primary care more accessible, affordable, and high quality. For over fifteen years, the team has combined in-office visits, 24/7 virtual care, on-site labs, and personalized programs for preventive and chronic care. In February 2023, One Medical joined Amazon, expanding its reach and resources. The organization values diversity and compassion, aiming to create a workplace where everyone can thrive. Role Overview: Phlebotomist and Administrative Assistant This position, known internally as Lab Services Specialist/Member Support Specialist, is based in Seattle, WA. The role blends direct patient care with administrative support. Responsibilities include performing venipuncture, supporting clinical services, and ensuring patients have a smooth, welcoming experience in the office. Flex Lab Services Specialist/Member Support Specialists may assist at multiple offices within the local market. What You Will Do Perform specimen collection, including venipuncture, for patients Support the front desk and clinical operations as needed Serve as a patient ambassador, providing a welcoming and helpful presence Collaborate with Practice Coordinators, Operations Managers, and healthcare providers to address patient needs Identify and act on opportunities to improve the patient experience Travel to and assist at multiple office locations within the Seattle market as required What We Value Strong interpersonal and communication skills Empathy and compassion in every patient interaction Problem-solving and adaptability in a team setting Openness to feedback and continuous growth Self-awareness and a willingness to develop new skills

Are you seeking a role within a dynamic team where collaboration fuels success? Join Berkadia, where our investment sales platform provides top-tier marketing resources and technology that blends local expertise with capital markets insight. We are committed to fostering personal and professional development. Be Supported by the Best. Be Berkadia. The Senior Administrative Assistant at Berkadia plays a crucial role in supporting our Investment Sales team by managing vital administrative tasks that allow them to concentrate on increasing deal volume. This position involves essential administrative duties such as coordinating and prioritizing daily operations as necessary. We are Innovators shaping the future of Commercial Real Estate, so in this role, you will: Act as a liaison between brokers and team members. Assist with deal-related tasks, scheduling, and organizational needs. Coordinate and execute administrative functions to enhance workflow and boost production. Input data into the company’s CRM as well as Excel pipelines and reports. Utilize Microsoft Office Suite to prepare reports, presentations, and organizational charts. Prepare and submit expense reports for brokers. Prioritize assignments to ensure timely completion with a keen focus on quality. Safeguard confidentiality and security of sensitive information. Process and distribute a high volume of both internal and external correspondence. Perform other duties as assigned. We Pursue Excellence, and to succeed in this role, you should possess: Advanced proficiency in MS Word, Excel, PowerPoint, and Outlook; Salesforce experience preferred. Experience in commercial real estate is a plus. The adaptability to work under tight deadlines in a collaborative environment. A strong attention to detail, with the ability to multitask and stay organized. Exceptional verbal and written communication skills. The capability to interact effectively with all levels of internal and external management and staff. A high degree of sensitivity to confidential matters. A high school diploma or GED. 7 to 10 years of prior experience in a similar administrative role.

About UsAt One Medical, we're redefining primary care by making it more accessible, affordable, and engaging. Our mission is to revolutionize healthcare, enhancing the experience for patients, providers, employers, and health networks alike. With a blend of in-office and 24/7 virtual care services, on-site labs, and tailored programs for preventive care, chronic management, common illnesses, and mental health, we've been transforming healthcare for over fifteen years.In February 2023, we reached a significant milestone by joining forces with Amazon, aiming to extend exceptional healthcare delivery to more consumers, employers, and health networks, ultimately achieving improved health outcomes. As we continue to expand, we are committed to building a diverse and empathetic team, creating an environment where everyone can flourish.The OpportunityAs a Phlebotomist / Administrative Assistant at One Medical, you will play a pivotal role in delivering outstanding patient experiences. Your responsibilities will include performing venipuncture and providing essential clinical support services. You will serve as a patient ambassador, excelling in human connection and service, and eliminating barriers to ensure a remarkable in-office experience. You will be the first point of contact for our patients, and you will also assist with various tasks as directed by the Practice Coordinator, Operations Manager, or healthcare providers.We seek a collaborative team player with innovative problem-solving skills to address diverse challenges. Your proficiency in specimen collection combined with your excellent interpersonal skills will enhance every interaction, whether at the front desk or in the lab. You possess strong verbal and written communication abilities, allowing you to identify opportunities for customer-centric solutions while embodying empathy, focus, and compassion. You thrive in a feedback-driven culture and are adaptable to the evolving needs of our patients and team. If you are motivated to serve and create exceptional moments for our members and colleagues, we would love to hear from you.

At Coupang, we are dedicated to astonishing our customers. We strive for excellence and know we are succeeding when we hear our customers say, “How did I ever live without Coupang?” Our company was founded on a mission to simplify shopping, dining, and living, and we are revolutionizing the billion-dollar commerce industry from the ground up. As one of the fastest-growing retail entities, we have built an exceptional reputation as a reliable leader in South Korean commerce.We take pride in our unique blend of startup culture combined with the resources of a large, publicly traded company. This dynamic allows us to maintain our rapid growth and launch new services at an unprecedented pace. Our team is composed of entrepreneurial spirits who thrive on driving new initiatives and innovations. At Coupang, you will witness personal, team, and company growth every day.Join us in our mission to shape the future of commerce. We challenge conventional boundaries to solve problems and redefine traditional trade-offs. Be part of Coupang to create extraordinary experiences in an always-on, high-tech, hyper-connected world.

Role overview Anduril Industries seeks an Executive Assistant to support its leadership team in Seattle, Washington. The position centers on keeping daily operations organized and ensuring communication moves smoothly between departments. Key responsibilities Oversee complex calendars and schedules for executives Arrange meetings, manage logistics, and handle follow-up tasks Promote clear communication among teams and departments What helps you thrive Success in this role comes from strong organizational skills, the ability to anticipate needs, and a proactive approach when challenges arise. Experience managing multiple priorities in a busy environment is valuable.

Prosidian Consulting is seeking a detail-oriented and proactive ADSM Administrative Officer to join our dynamic team in Seattle, WA. In this pivotal role, you will be responsible for facilitating administrative support for various projects, ensuring timely and accurate documentation, and assisting in the overall efficiency of operations.

Join our dynamic team at Collabera Inc. as a Benefits Administrator, where you will play a vital role in managing employee benefits programs. Your expertise will help ensure that our employees receive the best possible support in their benefits selections and inquiries.

Join Logic20/20 as a dedicated Executive Assistant, providing essential support to our CEO in a dynamic hybrid consulting environment. This position is ideal for an organized and proactive individual who possesses a solid background in executive support and is eager to evolve into a strategic partner.Your role will involve delivering exceptional daily assistance while gaining insight into business priorities, leadership rhythms, and organizational dynamics. The ability to exercise sound judgment, showcase meticulous attention to detail, and anticipate needs in a fast-paced, collaborative setting is crucial for success in this position.Key ResponsibilitiesExecutive SupportEfficiently manage the CEO’s calendar, skillfully balancing in-person and virtual commitments across various time zones.Coordinate meetings, travel, and logistics, ensuring leaders are thoroughly prepared for both on-site and remote engagements.Prepare agendas, briefing materials, and follow-ups to maintain productive meetings aligned with organizational priorities.Act as a primary point of contact for internal and external stakeholders, demonstrating professionalism, discretion, and sound judgment.Handle expense reporting, document management, and other administrative tasks with precision and confidentiality.Strategic EnablementProactively identify needs, potential conflicts, and recommend solutions.Track important commitments, deadlines, and action items to ensure consistent follow-through.Create concise summaries, presentations, and briefing materials for leadership meetings and external engagements.Support special projects and cross-functional initiatives, collaborating effectively across hybrid teams.Communication & CollaborationDraft and edit communications on behalf of the CEO as needed.Establish strong working relationships with senior leaders and teams throughout the organization.Represent the CEO and Logic20/20 with clarity and integrity.Contribute to a collaborative, high-trust culture that aligns with Logic20/20’s values.

Position OverviewWe are in search of a proficient Jira Administrator who will take charge of our Atlassian ecosystem with Jira as the focal point for our delivery, operations, and governance framework. This role is pivotal in ensuring that Jira is meticulously configured, governed, and fine-tuned to bolster agile delivery, IT service management, security, compliance, and enterprise reporting.The Jira Administrator will assume the role of platform owner, harmonizing speed, flexibility, and control, thus empowering teams to operate efficiently while upholding robust governance, security, and auditability. This position merges technical configuration expertise with a product-oriented approach, ensuring Jira supports best-practice processes, scalable workflows, enterprise reporting, and automation that minimizes administrative burdens and accelerates time-to-value.***This position is on-site in Seattle, WA. You will enjoy a hybrid work schedule, working from our casual, pet-friendly office at least 3 days a week.***Key ResponsibilitiesJira Platform ManagementAct as the primary owner and administrator for Jira Software, Jira Service Management (JSM), and associated Atlassian tools.Architect, configure, and uphold Jira projects, workflows, issue types, screens, fields, permissions, and automations. Establish and maintain standardized workflows that enhance project delivery best practices, stage-gates, status transitions, and intake.Oversee platform standards, governance, and best practices.Ensure system hygiene, performance, version management, and integrations across teams and platforms.Agile & Delivery FacilitationFacilitate Scrum, Kanban, SAFe, and hybrid delivery methodologies.Collaborate with PMO / Project Delivery leadership to align Jira workflows with delivery standards, methodologies, and reporting frameworks.Configure boards, backlogs, sprint reporting, roadmaps, and dependency tracking.Empower dependency mapping, timelines, roadmaps, and status reporting without overwhelming delivery teams.IT Service Management (ITSM)Manage Incident, Problem, Change, and Request workflows.Execute ITIL-aligned processes encompassing SLAs, approvals, and escalations.Develop service portals and request catalogs.Security, Risk & ComplianceImplement access controls and audit logging.Regulate user access, permissions, and security measures in accordance with governance standards.Support SOX, SOC, PCI, HIPAA, and internal audit mandates.Implement change management workflows and evidence collection.Automation & IntegrationConstruct Jira automations and integrate with CI/CD, monitoring, and identity management platforms.

At PitchBook, a subsidiary of Morningstar, we are committed to continuous innovation and development. Our collaborative environment fosters enthusiasm, energy, and a sense of enjoyment throughout our workplace.Our comprehensive learning initiatives and mentorship programs cultivate a culture of curiosity, driving us to discover innovative solutions and improve processes. As we navigate a fast-paced industry, we embrace challenges, take calculated risks, and learn from our experiences as we strive for excellence.If you possess a proactive attitude and are eager to contribute, PitchBook is the ideal place for you.About the Role:The Revenue Operations team is pivotal in driving financial success by enhancing the platforms, processes, and systems that support our go-to-market strategies. This team collaborates closely with Marketing, Sales, Customer Success, and Finance to establish scalable and efficient processes throughout the customer lifecycle, from lead generation to revenue recognition. Revenue Operations is integral to achieving our company’s financial and operational objectives.As a Salesforce Administrator at PitchBook, your role will be crucial in optimizing and sustaining our Salesforce ecosystem, thereby enhancing efficiency and productivity across Sales and Customer Success functions. You will manage the configuration, customization, and integration of Salesforce Sales Cloud, Salesforce Experience Cloud, and Salesforce Service Cloud to adapt to our organization’s evolving needs. This position demands a robust understanding of Salesforce best practices, strong analytical skills, and the capability to collaborate with cross-functional teams to deliver solutions that improve user experiences and align with our business goals.

Join our dynamic team at Prosidian Consulting as an ADSM Administrative Specialist II. In this pivotal role, you will provide comprehensive administrative support that enhances the productivity of our team and ensures seamless operations. Your responsibilities will include managing schedules, coordinating meetings, and maintaining essential documentation.We are looking for an organized and proactive individual with a passion for administrative excellence and a commitment to delivering high-quality service. You will collaborate with various stakeholders and play a key role in supporting our projects.

Join our dynamic team at Sonsoft Inc. as an Exadata Database Administrator. In this critical role, you will be responsible for managing and optimizing our Exadata environments, ensuring high availability and performance. You will collaborate with cross-functional teams to implement best practices and troubleshoot database issues.

Join Sonsoft Inc. as an Exadata Database Administrator, where you will play a critical role in managing and optimizing our Exadata databases. You'll be responsible for ensuring database performance, availability, and security, while also collaborating with our development and operations teams to implement best practices.

We are seeking a talented and experienced Exadata Database Administrator to join our dynamic team at Sonsoft Inc. As an Exadata DBA, you will be responsible for managing and optimizing our Exadata environments, ensuring high availability, performance, and security of our databases.Your expertise in Oracle Database technologies will be crucial in supporting various projects and initiatives. If you are passionate about database management and enjoy solving complex challenges, we would love to hear from you!

Join our dynamic team at Sonsoft Inc. as an Exadata Database Administrator. We are looking for an enthusiastic individual who is eager to manage, optimize, and support our Exadata environments. Your expertise will help us maintain high availability and performance for our critical data systems.

PitchBook Data, a Morningstar company based in Seattle, values innovation and collaboration. The team thrives on creativity and teamwork, with a culture that encourages curiosity and continuous improvement. Employees have access to learning programs and mentorship, supporting growth and the pursuit of new solutions. The Go-To-Market Systems team sits within Revenue Operations and manages the systems that support go-to-market strategies and reporting. This group acts as an internal product and platform team, focusing on stakeholder needs, cross-functional alignment, and sustainable solutions. Simplicity, data integrity, and user experience guide their work. Role overview The Associate Salesforce Administrator will handle daily administration of the Salesforce platform. Responsibilities include configuration tasks, managing user access and permissions, and maintaining a secure, reliable, and user-friendly system for internal teams. What you will do Perform basic Salesforce configurations, such as creating and updating custom fields. Support data integrity and streamline workflows within the platform. Manage user access and permissions to ensure security and reliability.

About UsAt Johnson Barrow, we take pride in our 60-year legacy of innovation, establishing ourselves as a leader in the HVAC industry within the Pacific Northwest. Our commitment to cutting-edge technology is essential in today's energy-conscious market. We strive to create a supportive and positive workplace culture where excellence is the standard and our team members find pride in their contributions.Position SummaryWe are on the lookout for a highly organized and proactive Executive Assistant to support our Executive Leadership Team. This pivotal role requires exceptional organizational talents, strong communication skills, and the ability to handle sensitive information with discretion. As an Executive Assistant, you will be a vital partner in coordinating priorities across sales, operations, and leadership in a dynamic, project-oriented commercial HVAC environment.Key ResponsibilitiesProvide comprehensive administrative support to the VP of Sales, VP of Operations, and Managing Partner, including complex calendar management and scheduling across multiple leaders.Organize travel arrangements, itineraries, and expense reporting for assigned executives.Prepare, review, and edit correspondence, presentations, reports, and executive-level documents.Act as a crucial liaison between leadership and internal teams, customers, manufacturers, and external partners.Prioritize and manage incoming communications, ensuring timely responses and appropriate escalation.Coordinate leadership meetings, sales meetings, and operational reviews, including agenda preparation, note-taking, and follow-up on action items.Assist with project coordination related to sales initiatives, operational priorities, and strategic planning efforts.Align schedules and priorities between sales and operations leadership to enhance efficient decision-making.Maintain organized digital and physical filing systems, including contracts and confidential documents.Handle sensitive and confidential information with professionalism and discretion.Support special projects and provide general administrative assistance as needed.