Legal Intake & Administrative Assistant

Job Title: Legal Intake & Administrative AssistantLocation: Remote (Latin America)Working Hours: Full-Time, Monday to Friday, 9:00 AM to 6:00 PM CSTCompensation: $1,500 - $2,000 USD per month (based on experience)About Our FirmWe are a leading legal firm specializing in comprehensive and ethical representation for complex legal issues. Our services range fro…

About ValatamValatam is a dynamic team dedicated to linking bilingual professionals from Latin America with esteemed global clients. Our pride lies in our people, and we are honored to be recognized as a Great Place to Work for the 2025-2026 period, affirming that exceptional work originates from exceptional individuals.About the RoleWe are seeking a highly organized and detail-oriented Administrative Support Assistant to join our fully remote team. This role is perfect for bilingual professionals who thrive in a virtual environment and are committed to supporting our clients across Latin America.Key ResponsibilitiesDocument processes and maintain precise records.Upload and systematically organize files in Google Drive.Execute data entry and internal reporting tasks efficiently.Manage email correspondence and communication with clients and vendors.Assist with research and document management.Perform other related administrative tasks as needed.RequirementsProficient in English (C1/C2) and Spanish.1 to 5 years of experience in administration or virtual assistance.Expertise in Google Workspace and Microsoft Office.Strong communication and problem-solving abilities.A quiet home office with stable internet (≥ 10 Mbps down / 2 Mbps up) and a backup connection.Bachelor’s or Associate’s degree is preferred.BenefitsAt Valatam, we uphold core values that include ACTION (get things done), CARE (help others and do things right), OUTSTANDING (operate at the highest standards), DEPENDABLE (own every commitment), and ENERGY (bring positivity every day). If these values resonate with you, you will thrive in our environment.What We OfferHourly compensation ranging from USD $696 to $1,044/month based on experience.Annual salary increments.Discretionary bonuses awarded by clients (up to 80% of clients provide year-end bonuses).Paid time off for 7 U.S. federal holidays and 4 additional PTO days.Monthly stipend for medical insurance (available after onboarding).Bonuses for birthdays and anniversaries, along with a wellness allowance.Access to unlimited online fitness classes, company events, and holiday celebrations.Important NoteWe kindly request that candidates remain available to work from Argentina for the first four months of employment without any travel commitments. This is crucial for a smooth onboarding experience and to allow new hires to focus fully on their responsibilities. If you have any travel plans during this period, please consider applying after your return. We appreciate your understanding.

We are seeking a dynamic and organized Executive Assistant to support our leadership team at huzzle. This remote role offers an opportunity to engage in various administrative tasks, manage schedules, and facilitate communication within our team and with external stakeholders.

About the RoleJoin the Avicado IT team as a Systems Administrator, a vital role in maintaining our cloud platforms, communication tools, and enterprise systems. You will oversee Microsoft 365, Azure, Slack, and other IT services while enhancing automation, security, and overall user experience.Success in this Role (First 3–6 Months):Stabilize and optimize the M365 tenant, Azure resources, and Slack environments.Implement automation scripts and workflows to streamline repetitive tasks.Create thorough documentation and enhance the internal knowledge base.Collaborate with the IT team to assist with enterprise client projects.Key Responsibilities:Administer and support Microsoft 365 tenant (Exchange Online, Entra ID/Azure AD, security, licensing, conditional access).Manage SharePoint Online (site collections, permissions, governance, user issues).Oversee Azure subscriptions and resources, focusing on security and cost management.Support and manage Slack workspaces, integrations, and workflows.Provide excellent IT support for end-users, ensuring effective communication.Automate repetitive IT tasks using PowerShell or similar tools.Document processes and contribute to the internal knowledge base.

join our team as a proactive and detail-oriented Virtual Assistant, dedicated to enhancing operational efficiency and supporting daily administrative functions. The successful candidate will demonstrate exceptional organizational skills, fluency with technology, and the ability to juggle multiple tasks effectively while working independently.Key Responsibilities:Oversee email correspondence, manage calendars, and schedule appointments.Execute data entry tasks, organize files, and prepare documents.Engage with customers and respond to inquiries via email, chat, or social media platforms.Conduct thorough online research and compile insightful reports.Provide support for social media management and assist with content scheduling.Arrange travel logistics and effectively manage expenses.Maintain accurate databases and update CRM systems as necessary.Perform various other administrative duties as required.

Freelance Latin America is seeking a Virtual Assistant to support clients with day-to-day administrative needs. This remote role is open to candidates based in Argentina. Role overview This position centers on assisting clients by managing calendars, coordinating communications, and handling a range of administrative tasks. The Virtual Assistant will help ensure that schedules run smoothly and that client requests are addressed promptly. What you will do Organize and maintain client schedules Coordinate communications between clients and their contacts Complete various administrative tasks as assigned Requirements Strong organizational skills Keen attention to detail Clear and professional communication abilities

About DataCamp DataCamp is on a mission to equip individuals with the essential data and AI skills needed for success in the 21st century. By offering practical and engaging learning experiences, we empower learners and organizations of all sizes to leverage the power of data and AI. As a trusted partner to over 14 million learners and more than 5,000 companies, including 80% of the Fortune 1000, DataCamp is at the forefront of addressing the pressing data and AI skills gap. About the Role We are seeking a dynamic Sales Operations Administrator to join our expanding Revenue Operations team. In this pivotal role, you will collaborate with Sales, Customer Success, Finance, and Legal teams. The Deal Desk function is integral to optimizing sales processes, implementing sales technologies, and ensuring the sales team operates efficiently to foster business growth and enhance customer satisfaction. About You At DataCamp, we value individuals who exemplify our core principles of data-driven decision-making, action, transparency, ownership, and customer focus. You excel in a fast-paced, high-performance environment and are motivated by a desire to make a significant impact. Your adaptability allows you to embrace change and uncertainty with enthusiasm. Driven by initiative and an entrepreneurial mindset, you strive not just to meet targets but to understand the underlying objectives and take ownership to propel the business forward. As a collaborative team player, you prioritize transparency and continuously seek improvements and innovations. If this resonates with you, we invite you to apply! Responsibilities Manage daily quote and pricing approvals Collaborate with commercial teams to ensure opportunities are accurately created and tracked in Salesforce, including key fields such as stage, probability, and booking amount Develop standard templates, playbooks, and sales guidance documents to streamline the deal desk process Act as the first point of contact for resolving minor cleanliness and technical issues related to deal flow Assist in maintaining Salesforce data integrity Address billing helpdesk tickets, including subscription adjustments, invoice changes, refunds, and customer due diligence inquiries Support the setup and maintenance of supplier portals, including uploading PO-backed invoices for customer payment processing

As a Benefits Administrator at TransPerfect, you will play a vital role in managing and enhancing our employee benefit programs. Your expertise will ensure compliance with various regulations, including the Family and Medical Leave Act (FMLA) and the Americans with Disabilities Act (ADA). This position requires a detail-oriented individual who is passionate about supporting our employees' needs.Key Responsibilities:Administer and maintain diverse benefit programs, including health, dental, short-term and long-term disability, life insurance, flexible spending accounts, and 401(k) plans. Provide responsive support to employees regarding their benefits inquiries.Serve as a liaison between employees and benefit vendors, guiding them on eligibility and coverage options.Ensure accurate employee eligibility records in Workday and coordinate with carriers.Monitor payroll deductions and benefits enrollment for accuracy.Conduct monthly audits of benefits bills against payroll deductions and prepare them for payment.Organize benefits orientation sessions for new hires, presenting our comprehensive benefits package.Assist during the annual open enrollment period, ensuring a smooth process for all employees.Communicate effectively with employees regarding leave requests and modified work schedules.Develop clear communication materials for FMLA processes, including notices of eligibility and extension requests.Manage the FMLA leave administration process from initial employee notifications to their return to work.Maintain ongoing communication with employees on leave to ensure a seamless transition back to work and facilitate communication with management.Advise management and staff on the interplay between leave laws and company policies regarding paid time off and disability benefits.Oversee the return-to-work procedure for employees coming back from extended leave.Process other leave requests, including accommodations under the ADA.Administer company time-off programs as aligned with internal policies and regulations.Track FMLA hours to keep employees informed of their remaining and utilized leave.Recommend updates to leave policies to ensure adherence to legal standards.Maintain thorough records of leave and accommodation requests, ensuring compliance with legal documentation requirements.Stay informed on all relevant leave and accommodation laws.

Pavago is looking for a Contracts Administrator based in Argentina. This fully remote role centers on managing and overseeing contracts to help maintain compliance and support efficient operations. Role overview The Contracts Administrator will handle contract documentation, track important deadlines, and ensure that terms are followed. Attention to detail and the ability to organize multiple agreements are key in this position. Work environment This is a remote position. Work from home while collaborating with Pavago’s team to keep contract processes running smoothly.

Please ensure to whitelist the domains "lever.co" and "hire.lever.co" to receive our communications without interruption.Disclaimer: This job posting serves as a general overview of the responsibilities for the position outlined below. Specific tasks and tools will be discussed in detail during the final interview stage. We encourage applicants to apply for positions that align with their experience and geographic location. Successful candidates are our priority!Remote Executive AssistantAt Wing, we are on a mission to revolutionize the future of work for businesses around the globe! We aim to be the premier destination for organizations seeking to build top-tier teams and streamline their operations.We are currently in search of an Executive Assistant to join our team immediately!Key Responsibilities:1. Generate and dispatch invoices and financial statements, monitor payment processes, and document company expenditures.2. Compile and analyze data regarding industry trends and best practices, preparing insightful reports for comparative assessments.3. Organize and maintain documents and records systematically.4. Conduct data entry including preparation of lead lists, meeting minutes, transcription of audio files, payroll information, and organizing research notes.5. Research products, procure goods, and obtain samples as needed.6. Maintain and update marketing and sales information using CRM systems.7. Oversee project management, facilitate internal communication, and maintain organized company data.8. Coordinate team schedules, manage calendar conflicts, and ensure client preparedness for meetings.9. Develop travel itineraries and arrange accommodations, including hotels and rental cars.10. Manage incoming communications, making calls for appointments, and conducting inquiries.11. Respond to emails, follow up on correspondence, organize inboxes according to client preferences, and alert clients to significant communications.12. Synthesize data and content into comprehensive reports and presentation materials.13. Upload videos, handle reviews, and ensure account profiles are current.14. Perform ad hoc tasks as required.Qualifications:• A minimum of 3 years of experience supporting C-level executives (e.g., CEO, COO).• Bachelor's degree or relevant certification (mandatory).• Exceptional communication skills via phone, email, and instant messaging.• Proficient in English, both written and spoken.• Strong organizational and time management abilities.• Proficient with technology and various software applications.

Location: Remote (Work From Home) — Must be available to work during Eastern Time hours.Reports to: Founder & CEOType: Full-TimeAbout Pearl TalentPearl Talent specializes in connecting top-tier talent from across the globe with operational roles in startups and outstanding organizations. Our clientele comprises high-growth companies and U.S.-based businesses that have collectively amassed over $3 billion in funding from prestigious investors such as Sequoia, a16z, Founders Fund, Y Combinator, among others.Having bootstrapped to millions in revenue and achieved profitability in our first year, we are proud to report a tenfold growth in the last calendar year as we enter our third year. Pearl exists to bridge the gap in opportunity distribution, as ambitious talent is abundant — our mission is to connect driven individuals with opportunities to collaborate with world-class founders while earning significantly more than they would in their home countries.Founded by two serial entrepreneurs, Pearl emerged from a three-year project aimed at addressing our own hiring challenges. Our client and talent success-centric approach prioritizes genuine partnership over profit, a philosophy that has positioned us favorably in the market.Our Core Values End-Goal Obsession – Focusing on real outcomes rather than mere effort Extreme Ownership – Asking “How am I securing success?” instead of waiting for others when faced with obstacles Direct, Caring Communication – Engaging in respectful dialogue: What, Why, How Celebrate Experimentation – Embracing bold initiatives for exponential growth Relentless Growth Mindset – Striving for excellence and advocating for necessary resourcesIf these values resonate with you, you will thrive in this role.Role OverviewWe are in search of a highly organized, detail-oriented, and proactive Executive Assistant to provide direct support to our Founder & CEO. This role is pivotal — you will be a vital partner in managing daily operations, fostering investor and partner relationships, ensuring productive meetings, and optimizing the Founder’s workflows.As the gatekeeper and right-hand to the Founder, you will anticipate needs, manage communications, and ensure that priorities are addressed seamlessly.Key Responsibilities1. Daily Scheduling & Communication Prepare and send Start-of-Day (SOD) emails summarizing the Founder’s schedule, priorities, and meeting details. Identify scheduling conflicts and coordinate calendar adjustments. Allocate designated heads-down work and personal time in the Founder’s calendar. 2. Inbox & Communication Management Monitor and organize the Founder’s inbox throughout the day. Draft responses, delegate messages, and ensure urgent matters are addressed promptly. Maintain concise, accurate, and professional communication.

Join our dynamic team at psicro as a full-time Junior IT Systems Administrator. We seek passionate and qualified individuals who will provide essential daily technical support.Key Responsibilities:Assist in troubleshooting and diagnosing issues with desktop computer systems and peripheral devices under supervision.Support IT operations by managing user requests, prioritizing tasks, and ensuring timely resolution.Participate in the installation, configuration, maintenance, and upgrades of desktop systems and peripherals, including network cards and printers.Contribute to asset management for hardware and software, including inventories and licensing.Document system issues and their resolutions effectively.Provide basic IT training to staff members as needed.Please submit your CV in English.

Role Overview Winning Assistants is hiring a Bilingual Patient Scheduling Coordinator (Spanish-English) to support patient scheduling and communication. This position is fully remote and based in Argentina. What You Will Do Coordinate patient appointments and manage daily schedules Facilitate clear communication between patients and healthcare providers Help create a positive experience for patients throughout the scheduling process

Join Wing, a pioneering company committed to transforming the future of work across the globe! We are seeking an Executive Assistant who is ready to take on key responsibilities and contribute to our mission of building outstanding teams and automating operations for businesses. In this role, you will manage essential administrative tasks, coordinate team efforts, and support senior executives to ensure smooth operations. You will be the backbone of our team, assisting in financial tracking, data organization, project monitoring, and maintaining effective communication with clients and team members. If you are proactive, organized, and ready to make an impact, we want you on our team!

Join our expanding team at Precision Medicine Group as a Clinical Systems Administrator! We are looking for talented individuals to support our clinical systems across Mexico, Brazil, Argentina, Colombia, Chile, and Peru. As a Clinical Systems Administrator, you will play a pivotal role in providing comprehensive business administration support for our clinical systems, including but not limited to eTMF/CTMS, IRT, and EDC systems such as Veeva Clinical Vault and Medidata CTMS. You will collaborate closely with the Clinical Systems leadership and project teams to ensure timely deliverables while providing essential user support. Key Responsibilities: Manage user access for internal, sponsor, and 3rd party requests for our clinical systems. Oversee the data entry within the Global Directory of Precision's Clinical System, ensuring accuracy and timely updates. Facilitate the creation of studies, countries, and sites within our Clinical System. Resolve help desk tickets by troubleshooting issues and identifying system performance deficiencies. Implement modifications and updates to the Clinical System as required. Review and refine Clinical System processes and procedures.

The Role:The Salesforce (SFDC) Administrator plays a crucial role in managing our SFDC instance, focusing on the entire sales, customer success, and support cycle. Your mission will be to optimize sales processes and enhance internal customer experience by refining our tools, processes, and data management. You will be tasked with designing, configuring, and implementing innovative solutions within our SFDC platform and other tools in our Sales technology stack to provide a premier sales and customer success experience. You will oversee a diverse portfolio of projects, sprint tasks, urgent fixes, and daily responsibilities essential for ensuring business continuity and growth. Collaboration with our Sales, Marketing, and Finance teams on cross-functional initiatives will be key, as you gather requirements, define project scopes, and deliver actionable results. You will act as the functional owner for SFDC Sales, Service, and CPQ components, working directly with business stakeholders, project managers, and analysts to translate business needs into functional and technical requirements that can be implemented. We will rely on your expertise as a trusted advisor to help us maximize the benefits of SFDC and our other Sales and Customer Success tools, as you help shape the future of our Sales and Support technology stack.Why You’ll Love This Role:Reporting to the Manager of Customer Optimization Technology, you will collaborate with a diverse team of training and sales enablement professionals, project managers, SFDC Administrators and Developers, and revenue operators. You will engage in projects and initiatives that influence all areas of our organization and our end users. One week, you may focus on developing tools and processes to enable our sales team to quantify customer goals; the next, you could be creating automation to provide swift and efficient responses to Newsela teachers' support inquiries. Your contributions will empower our Sales and Customer Success teams to broaden Newsela's footprint, ultimately delivering engaging, culturally responsive learning content to K-12 students and educators nationwide.

About UsHitachi Digital is at the forefront of digital innovation, representing the fastest-growing segment of the Hitachi Group. We are instrumental in shaping the company's vision to emerge as a leading global entity in the dynamic landscape of digital transformation.Our diverse group companies—including GlobalLogic, Hitachi Digital Services, and Hitachi Vantara—provide a wide array of services that encompass the entire digital lifecycle, from ideation to full-scale operations and infrastructure support. At Hitachi Digital, we embody the One Hitachi philosophy, merging deep domain expertise with cutting-edge digital capabilities, leveraging the collective strength of our services, technologies, and partnerships to drive impactful results for our clients and society.We value diverse experiences, perspectives, and a passion for creating meaningful impact as much as technical expertise. O365 Administrator with a Focus on Exchange and TeamsWe are in search of an O365 Engineer with over 10 years of experience, focusing primarily on developing Exchange Online and Microsoft Teams. Key ResponsibilitiesDesign, deploy, and manage Exchange Online architecture within Microsoft 365.Administer, configure, and maintain Microsoft 365 services, emphasizing Exchange Online and Microsoft Teams.Oversee Exchange Online tasks, including mailbox management, permissions, and troubleshooting.Manage mail flow, connectors, and transport rules.Configure anti-spam, anti-malware, and phishing policies.Oversee retention policies, legal holds, and eDiscovery processes.Conduct advanced message tracing and diagnostics.Maintain and support the Teams environment, including channels, permissions, and policies.Assist with additional M365 services such as OneDrive and, if possible, SharePoint Online.Manage user accounts, permissions, and security configurations in Azure Active Directory (Azure AD). Qualifications & RequirementsProven experience in designing, deploying, and managing Exchange Online architecture in Microsoft 365.Strong skills in administering, configuring, and maintaining Microsoft 365 services, particularly Exchange Online and Microsoft Teams.Ability to handle complex Exchange Online tasks effectively.Experience with Azure Active Directory management.

Join our dynamic global HR team at TransPerfect as a dedicated Human Resources Administrator. This role offers local administrative support primarily for our offices in the United States.As part of a fast-growing and reputable company, you'll have the opportunity to work in an inclusive, multicultural environment and gain valuable experience across various facets of Human Resources.Key Responsibilities:Assist with the daily operations of the HR department, including general office tasks such as organizing files and drafting correspondence.Manage the onboarding process for new hires and re-hires, including the preparation of employment contracts and related documentation.Facilitate new hire orientation sessions.Address basic recruitment inquiries regarding employment conditions, salary structures, and work eligibility.Support new hires with onboarding-related queries and employment conditions.Oversee the exit process for departing employees, ensuring all procedures are completed efficiently.Handle inquiries related to absences and leave, managing employee attendance and ensuring timely submission of documents to the payroll team.Administer contract renewals and changes.Assist with maternity, parental, and paternity leave processes.Maintain up-to-date records in the HRIS system (Workday) and prepare reports as needed.Manage the HR inbox and serve as the first point of contact for employee inquiries.Support and participate in general HR projects and initiatives.Complete any other tasks assigned by the manager/supervisor.

Grupomariposa1 is seeking an Administrative Technician in People and Management to join the Villa Nueva office. This position plays a key role in supporting both human resources and administrative functions, helping to keep daily operations running smoothly. Main responsibilities Organize and manage documentation for HR and administrative processes Maintain and coordinate employee records to ensure accuracy and accessibility Support a range of human resources tasks as needed to assist with efficient workflows Location This role is based in Villa Nueva.

Join our client, a dynamic company, as an Executive Assistant dedicated to empowering their C-level executives while managing their social media presence.We are seeking a highly organized individual with exceptional communication skills, a keen eye for detail, and a proactive approach to problem-solving and learning. In this fast-paced environment, the ideal candidate will be adaptable and confident in handling high-level administrative tasks and operations.The starting pay for this role ranges from $6 to $7 per hour.Key ResponsibilitiesManage phone calls, confirm appointments, and coordinate schedulesCommunicate with clients to gather necessary information for legal document preparation via phone and emailKeep leaders informed on meeting confirmations and progressOrganize and maintain calendars and appointment schedulesPerform administrative tasks including filing, scanning, photocopying, and mailingExecute word processing tasks efficientlyConduct research and data organizationManage contacts and correspondenceCreate and prepare legal documents, ensuring timely follow-up on retainers and paymentsUphold professionalism and confidentiality in all interactionsOversee social media channels and engage with clients on relevant mattersOrder office supplies as necessary