Mail Coordinator

Role Overview Administrative Services is hiring a Mail Coordinator in Denver, Colorado. This position manages the daily flow of mail throughout the organization, making sure everything is handled, processed, and distributed accurately and on time. Careful attention to detail and strong organizational skills help keep the administrative team running efficient…

Join our dynamic team as an Administration Coordinator at Mindlance, where you will play a vital role in ensuring our operations run smoothly and efficiently. We are looking for a detail-oriented individual who thrives in a fast-paced environment and is passionate about providing exceptional administrative support.

Join our dynamic team at Mindlance as an Administrative Coordinator, where you will play a crucial role in supporting various administrative functions. In this position, you will be responsible for ensuring efficient operations, managing schedules, and assisting in communication across departments.

Covista is hiring an Administrative Coordinator to help keep daily operations on track in Richmond. This role is central to maintaining organized processes and supporting the team’s workflow. What you will do Manage team calendars and coordinate schedules Arrange meetings, handling logistics and preparing necessary materials Assist in creating reports and presentations Handle a variety of administrative tasks as they arise Location This position is based in Richmond.

LGC Group is hiring a Laboratory Administrative Coordinator based in Fordham. This position plays a key part in keeping laboratory operations organized and efficient. Key responsibilities Handle a range of administrative tasks to support daily lab activities Assist with site services to help maintain smooth operations Support the laboratory team and contribute to efficient workflows Role focus This coordinator role centers on helping the team stay organized and ensuring that essential administrative functions run without interruption. Attention to detail and a steady approach to daily tasks are important in this position.

blairco seeks an Administrative Coordinator to support daily operations in Hollidaysburg, Pennsylvania. This role keeps the team organized and ensures administrative processes run smoothly. Key responsibilities Oversee calendars and manage scheduling for team members Arrange meetings, handling logistics and communication Provide general administrative support as needed What we look for Strong attention to detail and organizational skills Clear, effective communication A proactive approach to solving problems Location This position is based in Hollidaysburg, Pennsylvania, United States.

Olsson’s Grand Island, NE office is hiring an Administrative Coordinator to help keep daily operations running smoothly. This role supports technical teams and acts as the first point of contact for visitors and callers. Role overview The Administrative Coordinator manages front desk activities, greets guests, and answers incoming calls. This position also handles routine correspondence, responds to staff and client inquiries, and ensures communications reach the right departments. General office coordination and administrative support are key parts of the job. What you will do Welcome visitors and oversee front desk operations Answer and direct phone calls Manage routine correspondence and address inquiries from staff and clients Route communications to the appropriate teams Provide general office and administrative support Preferred skills and experience Strong organizational skills and attention to detail Proactive and adaptable when handling tasks Ability to build positive working relationships across departments Familiarity with SharePoint, Google Workspace, Deltek, Smartsheet, Microsoft Word, and Excel

Join our dynamic team at Prosidian Consulting as an Administrative Coordinator. In this vital role, you will support our operations by ensuring the smooth management of day-to-day administrative tasks. Your attention to detail and organizational skills will be crucial in maintaining efficiency and productivity across our teams.

We are seeking a highly organized and proactive Administrative Coordinator to support our operations in Thousand Oaks. The ideal candidate will be responsible for managing various administrative tasks, ensuring efficient workflow, and providing excellent support to our team. You will play a key role in facilitating communication and enhancing our office productivity.

The RoleThe National Women’s Soccer League (NWSL) is on the lookout for a dynamic and proactive Commercial Administrative Coordinator. In this pivotal position, you will provide essential support to our rapidly expanding Partnerships, Broadcast, PR, Consumer Products, and Marketing teams. This role seamlessly integrates executive assistance, departmental coordination, and project logistics, ensuring that our commercial functions run efficiently and effectively, enhancing our impact across partners, fans, and platforms.You will collaborate closely with senior leaders in Partnerships and Marketing, while also contributing to the execution of league-wide priorities, events, and innovative campaigns. This position is perfect for individuals who are organized, collaborative, and passionate about driving the commercial success of women’s sports.

Join Prosidian Consulting as a Field Administrative Coordinator in Washington, DC. In this vital role, you will support our field operations by managing administrative tasks, coordinating schedules, and ensuring efficient communication among team members. Your attention to detail and organizational skills will be crucial in facilitating seamless operations.

Join the City of New York as an Administrative Coordinator, where you will play a pivotal role in ensuring the smooth operation of administrative functions. This position requires an individual who is detail-oriented, organized, and possesses excellent communication skills. You will be responsible for managing schedules, coordinating meetings, and supporting various departmental initiatives.

Due to an employee resignation, we are seeking a dedicated and detail-oriented Administrative Coordinator to join our team within the Commissioners' Office. This pivotal role involves providing comprehensive administrative support to our three Commissioners, Chief Clerk, and Assistant County Administrator, while coordinating a diverse range of administrative functions within the office. Key Responsibilities include:Compiling documents and information to prepare the weekly public meeting agenda based on submitted materials.Maintaining accurate electronic recordings of weekly meetings and preparing concise minutes.Organizing approved agreements, contracts, and proposals for Commissioner signatures.Routing signed documents to the appropriate department contacts for further execution.Preparing resolutions, proclamations, and ordinances in the correct format.Managing both electronic and paper records/files within the office.Screening and routing phone calls, as well as greeting and announcing office visitors.Drafting and typing letters, documents, and routine correspondence.Maintaining the schedule or calendar for the Board of Commissioners and the Chief Clerk.Overseeing office supplies and equipment.Traveling as needed and maintaining confidentiality.

About FirstSteps for KidsAt FirstSteps for Kids, we are driven by the belief that every child has the right to reach their fullest potential. Our mission encompasses two primary objectives: delivering top-tier evidence-based behavioral treatment for children diagnosed with autism and related learning differences, and fostering a supportive, collaborative, and engaging work environment for our team. We are committed to continuous training and mentorship, dedicated to nurturing the next generation of clinical leaders. Our greatest joy comes from witnessing our children learn and grow, creating more joyful moments for the families we serve.Role ImpactWe are seeking an exceptional Regional Administrative Coordinator (RAC) who is personable, welcoming, and knowledgeable. The ideal candidate will connect our team members, clients, and visitors with the necessary resources, people, and information. This individual understands operational systems and is vital in establishing, communicating, and managing essential processes to ensure our center operates smoothly. Ultimately, our RAC plays a key role in creating a warm, organized, and kid-friendly environment where everyone feels at home.Overview of the Role:As the Regional Administrative Coordinator, you will play a critical role in the organization and management of our Downey Center, where children engage with their clinical teams for learning and socialization. You will ensure the center runs efficiently, providing the necessary support for both our children and the FirstSteps team. This role allows you to interact closely with our young clients, their caregivers, and both clinical and administrative staff, acting as the essential connector among all parties.Core Responsibilities:Ensure operational excellence by managing administrative tasks and processes.Facilitate communication between team members and clients.Support the scheduling and coordination of appointments and resources.Maintain a welcoming and organized environment.Assist in ongoing training and development activities.

Role overview Northwestern Medicine seeks a Payroll Administrative Coordinator based in Chicago. This position plays a key role in supporting the payroll department, focusing on accurate payroll processing, maintaining up-to-date employee records, and ensuring the team follows relevant regulations. The role requires a high level of organization and careful attention to detail. Responsibilities Process payroll with accuracy and meet established deadlines Keep employee records current and organized Assist the team in staying compliant with payroll regulations Contribute to daily departmental tasks as assigned Respond to payroll questions and help resolve related issues Requirements Ability to handle multiple tasks efficiently Strong organizational and problem-solving abilities Keen attention to detail Proactive approach to routine responsibilities

Role Overview NBCUniversal Media, LLC is seeking an HR & Administrative Coordinator in San Francisco. This role supports both human resources and administrative activities, helping keep daily operations on track. What You Will Do Assist with HR processes and documentation Support administrative tasks for the team Help maintain efficient office operations

Join our dynamic team at Prosidian Consulting as an Administrative Coordinator. In this pivotal role, you will support our administrative and business operations, ensuring efficiency and excellence in daily activities. You will be responsible for managing schedules, coordinating meetings, and assisting with project management tasks. Your attention to detail and strong organizational skills will be crucial in maintaining smooth operations.

We are seeking a dynamic and organized Administrative Assistant Coordinator to join our team at Prosidian Consulting. In this role, you will be instrumental in supporting our operational and administrative functions, ensuring smooth day-to-day activities. This is a fantastic opportunity for an individual who thrives in a fast-paced environment and is looking to contribute to a growing company.

Prosidian Consulting is seeking a highly organized and detail-oriented Administrative Support Coordinator to join our dynamic team in Chicago. In this pivotal role, you will provide essential administrative support, ensuring smooth operations and effective communication within our organization. Your contributions will be vital in enhancing our service delivery and client satisfaction.You will manage scheduling, prepare documents, handle correspondence, and assist in project coordination. Your ability to prioritize tasks and maintain confidentiality will be key to your success.

Your Role at Lila Sciences We are in search of an exceptionally organized and proactive Administrative Coordinator to deliver vital operational and administrative support to our Government Affairs team based in Washington, D.C. This position serves as the essential operational backbone of the team, enabling the Government Affairs office to concentrate on its primary initiatives. The ideal candidate is a self-motivated individual who excels in a fast-paced and politically dynamic environment, demonstrating sound judgment and discretion consistently. This position requires five days a week in-office presence in Washington, DC. Key Responsibilities Government Affairs Team Support Manage the scheduling for the government affairs team, including organizing meetings with Members of Congress, agency officials, and coalition partners. Coordinate both domestic and international travel logistics, encompassing flights, hotel accommodations, ground transportation, and detailed itineraries. Prepare and process expense reports, invoices, and reimbursements promptly. Draft, proofread, and edit various documents, including correspondence, briefing materials, talking points, and internal memos. Anticipate the needs of executives and proactively manage administrative tasks with minimal guidance. Office Management Oversee daily office operations, acting as the primary liaison for building management, vendors, and service providers. Manage inventory of office supplies, equipment maintenance, and fulfill facilities requests. Onboard new team members by coordinating workspace setup, badge access, and IT provisioning. Maintain organized filing systems for legislative documents, regulatory filings, lobbying disclosures, and compliance records. Collaborate with IT support to troubleshoot technical issues and manage software subscriptions. Legislative & Government Affairs Support Assist in the preparation and timely submission of lobbying disclosure reports (LDA filings) in partnership with compliance counsel. Maintain and update contact databases for congressional offices, agency contacts, and external stakeholders. Coordinate logistics for Capitol Hill meetings, fly-ins, briefings, receptions, and fundraising events with external consultants. Support the creation of leave-behind materials, one-pagers, and resources for Congressional meetings. Events & Stakeholder Coordination Plan and execute team events, including staff retreats, coalition meetings, roundtables, and receptions.