Bid & Contracts Coordinator

Join a reputable and established commercial general contractor recognized for its commitment to excellence, safety, and integrity. We are currently in search of a Bid & Contract Coordinator to play a crucial role in our bid management and contract administration efforts. This essential position ensures that our projects initiate smoothly and comply with all …

The Bid Coordinator plays a pivotal role in managing the bidding process for projects within our organization. This position involves collaborating with various teams to ensure that proposals, tenders, and bids are submitted efficiently and effectively.Proposal Management: Oversee the development and submission of bids while crafting thorough responses to Requests for Information (RFIs), Requests for Proposals (RFPs), and Invitations to Tender (ITTs).Coordination and Communication: Facilitate meetings, presentations, and regular updates to foster a collaborative team environment.Business Development: Assist the Business Development Manager and General Manager in strategies for acquiring new business, including marketing and social media efforts.Bid Library Management: Manage, review, and update the bid library to ensure all content is current and relevant.Case Studies and Reference Materials: Prepare detailed case studies and reference materials to support bids.Customer Due Diligence: Ensure that customer due diligence practices and business agreement terms are consistently upheld.

Join Our Growing Team...At Murray Company, we pride ourselves on a century-long commitment to our core values: Safety, Quality, Integrity, Diligence, and Ownership Pride. These principles have propelled us into the top 15% of ENR's Best Specialty Contractors list. We invite you to bring your passion and unique insights to Murray Company, where you will have the chance to advance your career, develop personally, and achieve financial growth. Become part of a team that supports your success and fosters lifelong connections while making a meaningful impact within our company and the specialty contracting industry.Position OverviewThe Bid Coordinator plays an essential role in supporting our estimating and preconstruction teams by overseeing the administrative, technical, and coordination elements of the bid process for mechanical construction projects. Responsibilities include managing bid schedules, preparing bid documentation, liaising with subcontractors and vendors, and ensuring proposals are submitted accurately and on time. This position is vital to our success in securing profitable mechanical construction projects within our Underground/Site Utility division.

Are you an organized and detail-oriented professional looking to make a significant impact in a dynamic environment? dev2 is seeking a talented RFP/Bid Coordinator to join our remote team. In this role, you will manage and coordinate the preparation of Request for Proposals (RFPs) and bids, ensuring timely submission and compliance with client requirements.As an integral part of our team, you will collaborate with cross-functional teams, gather necessary information, and contribute to the development of winning proposals. Your expertise will help drive our business growth and enhance client satisfaction.

Join our dynamic team at gdmsi as a Bid Manager. In this pivotal role, you will oversee the bid management process, ensuring the successful preparation, submission, and follow-up of bids. Your expertise will be crucial in developing and maintaining relationships with clients while aligning our offerings with their needs.This position demands a strategic thinker with strong analytical skills, capable of collaborating cross-functionally to achieve our business development objectives. You will lead the bid team, provide guidance on bid strategies, and ensure compliance with all regulatory standards.

Position Title: Development Database CoordinatorBand: AdministratorType: Full-Time, Salaried, ExemptLocation: Phoenix, AZ, On-siteTravel: 5%Start Date: ImmediatelyTurning Point USA is a dynamic 501(c)3 non-profit organization established in 2012 by Charlie Kirk. Our mission is to empower students by educating, training, and organizing them to advocate for the principles of freedom, free markets, and limited government. We firmly believe that every young individual can be inspired to embrace true free market values. Over the years, we have developed the most organized and influential conservative grassroots activist network on high school and college campuses, boasting a presence in over 3,500 locations nationwide. We are proud to be the largest and fastest-growing youth organization in America.JOB DESCRIPTION: The Development Database Coordinator plays a crucial role in supporting the Development Administrative team by executing daily tasks vital to the success of Turning Point USA's fundraising initiatives. Responsibilities encompass data entry and maintenance, donor correspondence, direct mail coordination, database management, and mail processing. The role demands meticulous attention to detail and a commitment to data integrity across multiple platforms. Given the sensitive nature of donor-related information, professionalism and discretion are paramount. The ideal candidate will align with the organization's culture, demonstrating grassroots humility, a warrior spirit, and a drive for continuous innovation.

Role overview Elliptic seeks a Bid Writer based in New York to help shape the company’s proposals and bids. This position centers on developing clear, persuasive documents that showcase Elliptic’s solutions. The Bid Writer partners with colleagues across departments to create compelling narratives that support business objectives. What you will do Work with teams from different areas of the company to gather relevant information and insights for each bid Write and edit proposals, ensuring Elliptic’s value is communicated effectively Make sure every submission meets required quality standards and is delivered on time Requirements Keen attention to detail Background in persuasive writing Ability to manage work under tight deadlines

The Bid Manager will play a crucial role in our organization by overseeing the bid process from initiation to submission. This position requires an individual with exceptional organizational skills and a keen eye for detail to ensure that all proposals are prepared in accordance with client requirements and company standards.

Join Lakeshore as a Bid Administrative Assistant II in a dynamic hybrid work environment. You will play a critical role in supporting the bid management process, ensuring that all documentation is prepared accurately and submitted on time. Your organizational skills and attention to detail will be essential as you collaborate with various teams to streamline the bidding process.

Role overview The Bid Administrative Assistant II will support Lakeshore's bid management team in a hybrid role based in Carson. This position combines remote work with scheduled in-office collaboration days, offering a mix of flexibility and team engagement. Main responsibilities Assist with preparing and submitting bids for various projects Maintain organized records and manage bid-related documentation Verify that paperwork and files comply with all requirements Contribute to process improvements by applying strong attention to detail and organizational skills Location details This hybrid opportunity allows for remote work, with periodic in-person meetings at the Carson office to support team collaboration.

Join BEUMER Group as a Bid Manager in Customer Support, where you will take charge of the complete bid and proposal process for our customer support, service, and lifecycle offerings in the aftermarket automation sector. This pivotal role encompasses service-related commercial activities such as maintenance contracts, system upgrades, retrofits, spare parts programs, service-level agreements (SLAs), and long-term customer support solutions for automated material handling systems.Reporting directly to the Senior Service Operations Manager, you will collaborate with multiple departments including Service Operations, Engineering, Field Service, Supply Chain, Finance, and Sales to ensure our customer support bids are accurate, standardized, competitive, and executable, in line with operational capabilities and business goals.Key ResponsibilitiesBid & Proposal ManagementLead the creation of customer support bids, defining the scope, assumptions, timelines, and submission deliverables.Facilitate costing alignment across various components such as service labor, travel, spare parts, subcontractors, and tooling to ensure proposals are both accurate and executable.Oversee the entire bid lifecycle for service-related proposals, from the initial request through to submission and formal handover.Evaluate customer RFPs, RFQs, and service requests to identify scope, risks, and cost drivers.Cross-Functional & Stakeholder InterfaceAct as the main point of contact between technical and commercial teams, ensuring effective communication and collaboration.Organize internal bid reviews to confirm technical feasibility, operational readiness, pricing logic, and financial performance.Ensure that proposed service solutions correspond with service delivery capabilities, resource availability, and regional constraints.Costing, Pricing & Commercial SupportDevelop, validate, and maintain standard pricing logic and costing models for our customer support services.Assist in pricing strategy development in partnership with Service Operations and Finance, striking a balance between competitiveness and margin targets.Document commercial assumptions, exclusions, risks, and mitigation strategies clearly within proposals.Standardization & Continuous ImprovementStandardize proposal templates, service descriptions, and commercial structures to enhance speed, consistency, and quality.Continuously improve pricing logic, cost models, and bid tools for customer support offerings.Analyze lessons learned from awarded and non-awarded bids to foster ongoing improvement.Governance & HandoverEnsure bids adhere to internal governance requirements, approval matrices, and quality standards.Support the successful handover of awarded bids to the delivery teams.

The Trade Desk is a pioneering global technology firm that strives to foster a more open and equitable internet through principled and intelligent advertising strategies. With our platform managing over 1 trillion queries daily, we operate at an extraordinary scale. We pride ourselves on cultivating an award-winning culture rooted in trust, ownership, empathy, and collaboration. We celebrate the diverse experiences and perspectives each individual brings to The Trade Desk and are dedicated to creating inclusive environments where everyone can express their authentic selves.If you have a passion for tackling complex challenges at scale and are excited to join a vibrant, globally-connected team, your contributions will significantly impact the advancement of a better media ecosystem. Discover why Fortune magazine consistently ranks The Trade Desk among the best small to medium-sized workplaces worldwide.About the Role:The Performance Automation team is focused on designing and implementing optimization tools that empower our clients to achieve or exceed their Key Performance Indicators (KPIs) for advertising campaigns.In this role, you will enhance machine learning model development by creating tools and frameworks that facilitate rapid iteration and refinement of models by data scientists. This includes developing ETLs that process petabytes of data and experimenting with innovative model training architectures. You will integrate models into our high-performance bidding infrastructure, where low latency is crucial; your code will execute millions of times per second across data centers globally.Your responsibilities will also extend to developing and refining debugging and analytical tools for real-time monitoring and adjustments to the bidding system. These tools will enable you to swiftly identify and resolve issues, enhancing campaign efficiency and ensuring optimal use of budgets and resources.As a Software Engineer II, you will be actively involved in all phases of product design, development, and delivery for our clients.Our Software Engineering team consists of numerous mission-driven groups addressing diverse technological challenges. Depending on your interests and skills, you may work on large-scale distributed systems coordinating thousands of servers in both cloud and physical data centers worldwide, tackle petabyte-scale data challenges, engage in machine learning projects, develop advanced visualizations, or work on interactive user interfaces.Trade Desk Software Engineers contribute significantly to our product and also to the team through mentoring, technical leadership, or direct management of small teams.

About FaireFaire is revolutionizing the wholesale marketplace by empowering independent retailers globally. We believe in the strength of local commerce, where small businesses can thrive against giants like Walmart and Amazon. Our technology leverages data and machine learning to connect these vibrant entrepreneurs, enabling them to access the best products from around the world. With the right insights and tools, we’re leveling the playing field for small businesses everywhere.By championing the growth of local enterprises, Faire is making a significant economic impact in communities around the globe. We seek intelligent, passionate, and innovative individuals to join us in this mission. If you share our belief in the power of community, we invite you to become part of ours.About This RoleThe Ads Data team is pioneering the next generation of advertising solutions for the wholesale industry. As a vital contributor, you will help shape our advertising marketplace and auction systems at Faire, focusing on auction design, bidding strategies, pacing, pricing, and budget optimization. Our in-house technology stack allows us complete ownership over the process, and our first-party conversion data enables us to train highly effective models that drive substantial, business-critical outcomes for our brands.This is a unique opportunity to be an early member of a rapidly growing team in a crucial area of our business. Ads are a top priority for the company, and your contributions will significantly influence the platform that connects independent retailers with brands. Collaborating closely with engineers, product managers, and designers, you will launch and refine systems that not only exhibit technical sophistication but also positively impact the financial outcomes for both brands and Faire.Your ResponsibilitiesLead the comprehensive development of machine learning models across the ads bidding framework—from problem identification and solution design to modeling, implementation, deployment, experimentation, and performance assessment.Create advanced models and algorithms for auction optimization, bid shading, bid multipliers, budget allocation, pacing, and advertiser ROI/ROAS optimization—utilizing marketplace optimization principles and best practices.Identify and enhance bidding strategies to maximize the effectiveness of advertising campaigns.

About FaireFaire is revolutionizing the wholesale marketplace, advocating for local businesses by connecting independent retailers worldwide. We believe in the power of local entrepreneurship, where independent shops can thrive and compete against giants like Walmart and Amazon. Our innovative technology, data analytics, and machine learning empower these businesses to discover unique products that resonate with their communities. By supporting local economies, we are committed to driving positive change globally. Join us in our mission to empower local businesses and make a difference!About this RoleAs a vital member of our Ads Data team, you will play a crucial role in developing cutting-edge advertising solutions for the wholesale sector. You will influence the design and functionality of our auction system, focusing on bidding strategies, pacing, pricing, and budget optimization. Utilizing our proprietary conversion data, you will train models that yield significant business outcomes for our partners. This is an exceptional opportunity to make a substantial impact in a rapidly growing division that is a key strategic focus for Faire.Collaborating with engineers, product managers, and designers, you will contribute to systems that not only demonstrate technical sophistication but also enhance profitability for both our brands and Faire.

About TrellisTrellis is transforming the insurance landscape from within. As the technology powerhouse behind Savvy, our licensed insurance agency, we aim to inject clarity and simplicity into an industry often perceived as complex. With innovative tools, elegant design, and a customer-centric approach, we strive to make insurance shopping genuinely effortless.We are a profitable, rapidly expanding Series A startup, supported by esteemed investors including General Catalyst, QED, NYCA, and Amex Ventures. Embracing a remote-first culture, we operate swiftly, experiment boldly, and build with purpose.If you seek to make a significant impact, thrive in uncertainty, and are eager to collaborate with exceptional colleagues, you will excel in your role at Trellis.Your MissionJoin us as a Senior Backend Engineer to enhance our Real-Time Bidding (RTB) capabilities. You will be part of a dynamic and motivated team, playing a crucial role in shaping our product and architecture.This position uniquely integrates product engineering and machine learning expertise. You will be responsible for designing, building, and scaling the backend of our RTB system, which includes service integration (FastAPI), database infrastructure, and MLOps components, while also contributing to the ML models driving our bidding engine.Collaboration across teams will be key, as you leverage your skills in Python, Kubernetes, and GCP (GKE, Pub/Sub, Dataflow, BigQuery, Vertex AI). If you have a proven history of addressing complex scalability challenges and developing reliable cloud-native systems, we invite you to help us enhance our technology and your craft.This position is fully remote, available to candidates in the US or Canada, and reports directly to our Head of RTB, Thomas Boquet.We believe in offering competitive compensation for outstanding work. As a remote team, we set our salaries at the 75th percentile of national market data within our industry. You can expect your compensation to align with or exceed the market rates. We conduct biannual reviews of compensation to ensure we remain competitive and recognize our team's contributions.

The City of New York is seeking a highly skilled and motivated individual to serve as the Deputy Agency Chief Contracting Officer for Competitive Sealed Bids. In this pivotal role, you will oversee the procurement processes for essential city contracts, ensuring compliance with all regulations and fostering an environment of transparency and efficiency.Your expertise will be crucial in guiding the agency's strategic direction, optimizing bidding processes, and enhancing stakeholder relationships. You will work closely with various city departments, providing leadership and support to achieve the city’s procurement goals.

Join Collabera Inc. as a Program Coordinator / Project Coordinator and play a vital role in managing and supporting key projects within our organization. You will collaborate with cross-functional teams to ensure project objectives are met and deliverables are achieved in a timely manner.

Join our dynamic team at Mindlance as an Order Coordinator - Project Coordinator. In this pivotal role, you will be responsible for coordinating orders and managing project timelines to ensure efficient operations. Your attention to detail and organizational skills will help streamline processes and enhance overall productivity.

Join our dynamic team at Integrated Resources, Inc. as a Project Coordinator / Marketing Coordinator. In this pivotal role, you will be responsible for supporting project management efforts and marketing initiatives that drive the success of our organization. You will collaborate with various teams, manage timelines, and ensure that projects are executed on schedule and within budget.

Overhead Door Company of Albuquerque™ seeks a Department Coordinator based in Albuquerque, NM. This position manages field staff and plays a key role in ensuring service delivery meets customer expectations. Candidates with dispatching or scheduling experience will find these skills especially useful in this role. What you will do Schedule technicians for customer job sites, confirming all job details are finalized and submitted on time. Collect customer COD payments before job completion. Maintain accurate records by clearing finished job tickets and assigning open tickets to technicians for materials, billing, or voids. Review departmental reports to ensure commitments align with customer expectations. Assist with billing paperwork and follow customer billing documentation requirements. Create and update service tickets to keep scheduling prompt and organized. Collaborate with the estimating team to provide service quotes as needed. Support field technicians with technical and mechanical troubleshooting. Provide the warehouse with accurate work orders and picking lists for inventory retrieval. Perform other duties as assigned. Key skills and experience Experience with dispatching or scheduling is highly valued. Strong organizational and record-keeping abilities. Comfort working with field teams, billing processes, and customer documentation.