Role Overview Dublin Dental University Hospital seeks a Permanent Full-Time Division II Administrator (Grade IV) to join the Department of Restorative Dentistry and Periodontology. This position is based in Dublin and involves a 35-hour work week. The hospital is Ireland’s leading dental teaching facility, supporting undergraduate and postgraduate dental students, dental nurses, technicians, and hygienists. The Grade IV Administrator will work closely with a team to maintain a high standard of service for patients, students, and staff. Reporting Structure This role reports to the Grade V Administrative Manager, the Head of Division, or another designated officer as assigned by the CEO. What You Will Do Provide administrative support to the Divisional Administrator and clinical staff, ensuring smooth coordination of exams, timetables, staff administration, clinical schedules, and daily divisional operations. Manage patient registrations in the hospital’s internal system (Salud), including scheduling appointments and scanning documentation. Assist with supervising and training administrative staff within the department. Coordinate logistics for written exams, practical exams, and OSCEs: arrange room bookings, oversee invigilation, and prepare materials. Format exam papers and facilitate communication with internal and external examiners and invigilators. Collect exam questions, distribute scripts for grading, and compile results. Help prepare and update staff postings, rosters, and clinic schedules for full-time, part-time, and postgraduate staff. Communicate schedule changes and organize supervisory coverage for clinics. Support onboarding processes, including HR forms, IT setup, access, badges, and lockers. Assist with organizing implant surgery logistics, such as creating flow charts, processing payments, and scheduling procedures. Maintain staff contact lists and update leave and absence records in HR systems. Support payroll documentation and process reimbursement claims. Arrange room bookings and catering for meetings and educational events. What We’re Looking For The ideal candidate will be comfortable handling multiple tasks in a busy setting, show adaptability, and retain information to support clinicians, patients, and students effectively.
Apr 16, 2026
