Workplace Assistant

Join our dynamic team at Mindlance as a Human Resources Administrative Assistant. In this pivotal role, you will provide essential support to the HR department, ensuring smooth operations and effective communication across various teams. Your organizational skills will be vital in managing schedules, handling employee inquiries, and assisting with HR processes. If you are proactive, detail-oriented, and passionate about fostering a positive workplace culture, we want to hear from you!

Salary Range: $100,000 - $150,000 Position Title: Director of Human Resources Department: Human Resources Employee Type: Full Time, Regular Location: San Diego, CA - Hybrid Work Structure The Director of Human Resources will play a pivotal role in shaping and executing the HR strategies that align with our mission and objectives within the People and Culture department in San Diego. This leadership position encompasses a range of responsibilities including: Formulating and implementing strategic HR plans and policies covering recruitment, training, and compensation. Designing organizational growth structures to enhance operational effectiveness. Developing and executing performance management and change management strategies. Driving initiatives that promote equal opportunity and diversity within the workplace. Managing labor and employee relations effectively. Ensuring compliance with regulations and industry best practices in all HR processes. Evaluating HR operations and policies for effectiveness. Redesigning HR processes to optimize efficiency. Cultivating partnerships within HR to strengthen relationships between management and employees. Providing insights into workforce planning and succession management. Offering proactive support and coaching to enhance HR objectives and organizational performance. Coordinating responses to disciplinary and grievance inquiries. Collaborating with management to clarify HR policies and legal regulations. Maintaining accurate employee records. Overseeing the entire employee lifecycle from onboarding to offboarding. Leading negotiations with HR consultancy agencies, including benefits and insurance providers. Managing HR department activities, including setting goals, objectives, and budget oversight. Working in-office 2-3 days per week.

Cortica is seeking a Human Resources Operations Supervisor based in San Diego, California. This position oversees essential HR processes and ensures daily operations run smoothly and meet compliance standards. Key responsibilities Manage core HR workflows and procedures Monitor daily operations to support compliance and efficiency Contribute to a positive workplace culture Support initiatives that enhance the employee experience Location This role is located in San Diego, California.

The Summer 2026 Human Resources Internship at Art of Problem Solving takes place onsite in San Diego, California. This internship gives participants the chance to work closely with the HR team, gaining practical experience through active involvement in both ongoing projects and the day-to-day operations of the department. What you will do Assist with recruitment tasks and onboarding new hires Support activities that promote employee engagement Contribute to projects focused on shaping and maintaining company culture Gain exposure to employee relations responsibilities Learning and impact This internship allows students to put classroom concepts into practice in a real-world HR setting. Interns develop practical skills in key HR areas and play a part in supporting both the team and the broader company culture.

About Cortica Cortica delivers care for children with neurodevelopmental differences. Our team works to improve the lives of children, families, and communities through dedicated healthcare services. Role Overview The Human Resources Coordinator will join Cortica’s team in a full-time, remote capacity based in San Diego, California. This position supports the HR department and helps create a positive employee experience as our company grows. What You Will Do Handle key administrative tasks to keep HR operations running smoothly and support employee satisfaction. Assist with the planning and rollout of HR programs that support Cortica’s growth and scalability. Work across a range of HR functions, gaining broad exposure and experience in the field. Help design and implement new HR systems and processes, contributing ideas and solutions from the ground up. Who Thrives Here This role suits someone who is organized, proactive, and interested in learning more about HR. Creative thinkers who enjoy building processes and supporting teams will find meaningful work at Cortica.

SB Energy is offering a Human Resources Internship for students and recent graduates interested in renewable energy. This program is available in Redwood City, CA and San Diego, CA. Interns work on practical projects that support the company’s mission to advance clean energy solutions nationwide. Role overview This internship provides hands-on experience in the renewable energy sector. Interns join teams working on real projects, gaining insight into the development, construction, and operation of energy and data center infrastructure. The program is structured around specific focus areas, but also offers exposure to a range of SB Energy’s operations and technologies, including AI-driven platforms. Locations Redwood City, CA San Diego, CA What you will gain Direct experience at a company leading large-scale energy and data center projects Understanding of renewable energy project lifecycles Opportunities to collaborate with professionals from multiple disciplines Exposure to innovative technology and digital platforms Who should apply Students or recent alumni interested in renewable energy and technology Individuals with an entrepreneurial mindset and strong work ethic Team players looking to contribute to a growing company’s mission Interns at SB Energy help drive the transition to sustainable energy, making a positive impact on communities and the environment.

Join our dynamic HR team as a Human Resources Intern at Genesis Therapeutics, where your enthusiasm and attention to detail will help shape our workplace culture. This internship offers a rich opportunity for hands-on experience in multiple HR areas, including recruitment, onboarding, employee engagement, benefits administration, compliance, and systems management. We value a proactive attitude and a willingness to learn as you contribute to creating a positive work environment. Please note that this position requires on-site work at our San Diego lab.Key Responsibilities:Provide administrative support for recruitment processes, including on-site interview coordination for candidates and staff.Facilitate new hire onboarding by preparing necessary documentation, coordinating orientation sessions, and maintaining up-to-date employee records.Organize and maintain electronic HR documents, employee files, and databases efficiently.Assist in the planning and execution of employee engagement initiatives and company events.Help ensure adherence to labor laws and internal policies.Support HRIS data maintenance activities.Contribute to office administration and maintenance tasks as required.Perform various administrative and HR-related tasks as assigned.Qualifications:Currently pursuing or recently graduated with a degree in Human Resources, Business Administration, Psychology, or a similar field.Excellent organizational and communication abilities.Capacity to manage confidential information with integrity and professionalism.Familiarity with Google Suite and HR software is advantageous.Detail-oriented with a knack for problem-solving.A proactive and enthusiastic approach, with a strong desire to learn.

Are you an enthusiastic and detail-oriented individual eager to kickstart your career in human resources? Join our dynamic HR team at Genesis Molecular AI as a Human Resources Intern. This internship presents a valuable opportunity to acquire practical experience across various HR functions, including recruitment, onboarding, employee engagement, benefits administration, compliance, and systems management. We are looking for a candidate who is passionate about learning HR processes and contributing to a vibrant workplace culture. This position is based on-site at our laboratory in San Diego.Key Responsibilities:Assist with recruitment administration by providing on-site interview support for candidates and employees.Facilitate new hire onboarding by preparing necessary documentation, coordinating orientation sessions, and updating employee records.Organize and maintain electronic HR documents, employee files, and databases.Contribute to the planning and execution of employee engagement activities and company events.Help ensure compliance with labor laws and internal policies.Assist in maintaining HRIS data accuracy.Support office administration and maintenance tasks.Perform additional administrative and HR-related tasks as required.Qualifications:Currently pursuing or recently graduated with a degree in Human Resources, Business Administration, Psychology, or a related field.Excellent organizational and communication skills.Ability to handle confidential information with integrity and professionalism.Familiarity with Google Suite; knowledge of HR software is a plus.Detail-oriented with strong analytical and problem-solving skills.A proactive and positive attitude, with a strong willingness to learn.

The Cytology Administrative Assistant will play a vital role in supporting the cytology department by managing administrative tasks and ensuring smooth operations. This position requires strong organizational skills, attention to detail, and the ability to communicate effectively with team members and healthcare professionals.

Join our dynamic team at Goldgate Financial as an Entry Level Administrative Assistant! In this role, you will provide essential administrative support and assist with light data entry tasks. We are looking for a friendly and organized individual who possesses excellent customer service skills and a genuine passion for helping others. If you thrive in a positive environment and enjoy contributing to the successful completion of projects, you will be an excellent addition to our team!This position offers significant opportunities for professional growth and development as you embark on your career journey with us.Key Responsibilities:Deliver exceptional internal customer serviceManage a multi-line phone system efficientlyMeet deadlines effectivelyAssist with order processing tasksMaintain spreadsheets and the sales databasePerform basic data entry tasks

We are seeking a motivated and detail-oriented Administrative Assistant and Surgery Scheduler to join our dynamic team. In this role, you will be responsible for coordinating surgical schedules, managing patient communications, and providing administrative support to enhance the efficiency of our healthcare services.Your primary duties will include scheduling surgeries, confirming appointments, maintaining patient records, and supporting our medical staff in daily operations. If you thrive in a fast-paced environment and are passionate about providing exceptional support in a healthcare setting, we want to hear from you!

As an Administrative Assistant at Alten Calsoft Labs, you will play a crucial role in managing and organizing the Outlook calendar, contacts, conference bridges, and appointments for our team. You will also coordinate luncheons and events, ensuring all arrangements comply with departmental and company policies. Your responsibilities will include organizing team meetings, compiling and submitting expense reports in a timely manner, and supporting special projects by preparing presentation materials as necessary. You will maintain core business work hours while being available for overtime as needed. Your role will require collaborating with external vendors to plan team-building events within budget constraints. Additionally, you will provide general support through SharePoint administration and maintaining Excel spreadsheets. Your ability to arrange complex domestic and international travel and prepare detailed itineraries will be essential. You should be comfortable working with minimal supervision and interacting with personnel at all organizational levels while maintaining strict confidentiality on sensitive matters.

Join our dynamic team at Integrated Resources, Inc. as an Executive Assistant, where you will play a vital role in supporting our executives and enhancing our operational efficiency. In this fast-paced environment, you will be responsible for managing schedules, organizing meetings, and facilitating communication across departments. Your ability to multitask and prioritize effectively will ensure that our executives can focus on driving the company forward.

We are seeking a highly skilled Systems and Storage Administrator with a passion for optimizing IT infrastructures. The ideal candidate will hold a B.S. in Computer Science, Information Systems, IT, or possess equivalent education and experience. You should have a minimum of four years in IT systems administration and support, with robust experience in Linux/UNIX environments and data storage management.Your responsibilities will include the administration, configuration, optimization, and monitoring of various Linux distributions, particularly focusing on CentOS. You will also manage high-performance data storage solutions (NAS/SAN/Clustered) such as Isilon, HP, and EMC.The role demands extensive competence in the installation and configuration of UNIX/Linux operating systems and applications. This includes tasks such as cross-platform file system mounting and security (Linux to Windows and vice versa), application installations, and access administration. A strong grasp of diverse Linux and data storage technologies including SAN, NAS, DAS, Clustered, iSCSI, and Fiber Channel is essential.Additionally, you should possess experience with server hardware and software technologies including file systems, FTP, storage/RAID systems, and enterprise-level backup and archiving solutions. You should demonstrate a deep understanding of server and storage hardware specifications. Familiarity with Microsoft applications and platforms (e.g., Active Directory, Windows Server 2000/2003) is a plus.The role requires a quick learner with exceptional technical research, troubleshooting, and analytical skills, particularly in devising and implementing innovative solutions. Strong written and verbal communication skills are crucial for effectively conveying complex IT concepts to non-technical users. You should be capable of working independently while proactively suggesting IT infrastructure enhancements.We value team players who are eager to acquire new skills, multitask, and engage in projects beyond their immediate expertise.Languages:English: Read, Write, Speak

Join Veracyte as an Executive Assistant, where you will play a crucial role in supporting our executive team. In this fully remote position, you will be responsible for managing schedules, organizing meetings, and facilitating communication across departments. Your exceptional organizational skills will help us drive efficiency and productivity within the team.

Join USTech Solutions as a dedicated System Administrator where you will play a crucial role in maintaining and optimizing our IT infrastructure. This position requires a proactive individual who is capable of managing system performance, ensuring optimal system availability, and providing support to our team. You will work with cutting-edge technologies and be part of a dynamic organization that values innovation and excellence.

Your Journey with Us Begins Here:At Craftwater, we are not just another engineering firm; we are a team of passionate professionals dedicated to fostering significant environmental change. Our innovative and collaborative approach empowers our team to deliver actionable insights that make a real difference in resource planning and design. We pride ourselves on a flexible work environment that balances remote and in-office collaboration, embracing a California casual dress code—unless we’re meeting with clients or presenting our work. We maintain a light-hearted atmosphere while taking our responsibilities seriously, continuously pushing boundaries to provide our clients with the most impactful solutions. Join us as we embark on exciting new projects, fueled by creativity and camaraderie.

Join RESPEC as a Project Manager specializing in Water Resources Engineering in our dynamic Water market sector in San Diego, CA.In this role, you will play a pivotal part in a variety of water resource engineering projects, which encompass rainfall analysis, hydrologic and hydraulic modeling, stormwater management, and drafting technical guidance documents. Additionally, you may contribute to various civil and water-related initiatives. This position is based in Southern California, primarily in San Diego, and offers the flexibility of hybrid work along with regional travel across Southern California for client engagements.Please note: We do not accept unsolicited resumes from third-party recruiters.

Join Goldgate Financial as an Office Assistant, where you will play a pivotal role in supporting our team and ensuring the smooth operation of our office. Your responsibilities will include managing day-to-day administrative tasks, coordinating schedules, and maintaining office supplies.We are seeking an enthusiastic individual who thrives in a fast-paced environment and is eager to contribute to our mission of providing exceptional financial services. If you have a passion for organization and a desire to learn, this is the perfect opportunity for you!