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Experience Level
Manager
Qualifications
ResponsibilitiesCore Operations & ExecutionTeam Leadership: Oversee a team of workplace professionals managing meeting operations, Food & Beverage (F&B), repairs and maintenance, shipping and receiving, and onsite events. Provide mentorship, direction, and support to facilitate team success. Operational Management: Supervise the daily operations of the San Francisco HQ, covering everything from janitorial services to life-safety and space planning, as well as all related programs and services. Adapt and implement departmental plans to effectively address operational challenges. Safety, Security & Compliance Leadership: Proactively manage local safety, security, and facilities-related issues. Ensure our workplace adheres to all regulatory and company standards through effective communication of updates and statuses. Vendor Management: Cultivate relationships with key site vendors, contractors, and landlord property managers. Oversee vendor performance through quarterly reviews, ensuring compliance with Okta's service level agreements (SLAs) and key performance indicators (KPIs).
About the job
Okta is hiring a Workplace Site Manager to oversee daily operations at its San Francisco headquarters. This role leads the workplace operations team, with a focus on making sure all programs and services reflect Okta’s culture and values. The manager is responsible for executing operational plans, managing the site budget, and ensuring strong team performance.
What you will do
Lead and develop the workplace operations team at the San Francisco HQ
Implement and maintain workplace programs and services that align with company culture
Manage the site budget and drive operational efficiency
Tackle complex operational challenges and provide clear direction to the team
Build and maintain strong relationships with stakeholders across Okta
Champion Okta’s core values in all workplace initiatives
Requirements
Leadership experience in facilities management and Food & Beverage (F&B) program oversight
A hospitality mindset with a focus on employee experience
Strong relationship-building skills and a collaborative approach
Proven ability to guide teams through operational challenges and deliver results
Work location
This is a full-time, on-site position based in San Francisco, California. The role requires presence in the office Monday through Friday and reports to the Director of Global Workplace Operations.
About Okta, Inc.
Okta, Inc. is a leader in digital identity solutions, dedicated to securing and managing identities across various platforms. Our innovative approach empowers organizations to adopt AI and other technologies while ensuring security and compliance.
About the CompanyBraintrust is a leading AI observability platform that connects evaluations and observability into a seamless workflow. With Braintrust, developers gain essential visibility to understand AI behavior in production and the necessary tools to enhance it.Renowned teams at Notion, Stripe, Zapier, Vercel, and Ramp leverage Braintrust to analyze m…
Join Crusoe as a Workplace Manager in the vibrant city of San Francisco, California. In this role, you will oversee the daily operations of our workplace, ensuring a productive and engaging environment for all employees. Your responsibilities will include managing facilities, coordinating office logistics, and implementing workplace policies that foster collaboration and innovation.
Workplace ManagerAt Latent, we are pioneering the development of advanced medical intelligence systems designed to expedite patient therapy engagement across health systems. As we transition from a collaborative 4,000 sq ft workspace to our expansive 12,000 sq ft headquarters, we seek an enthusiastic and proactive Workplace Manager to oversee our office operations and foster a vibrant team culture.In this dynamic role, you will act as a coordinator, facilitator, and program manager, ensuring our office environment is not only functional but also a place where our team can connect and thrive. You will implement efficient processes and orchestrate engaging events that transform challenging weeks into memorable ones.Key ResponsibilitiesMaintain an always-ready office environment: accessible spaces, operational AV equipment, well-stocked snacks, and a welcoming atmosphere for guests.Facilitate a smooth transition to our new headquarters, ensuring all vendor partnerships are established and functioning effectively.Coordinate reliable team rituals: ensure timely execution of all-hands meetings, lunches, birthdays, and various team events with clarity and seamless audio-visual support.Develop lightweight operational systems: create simple playbooks and tracking mechanisms for facilities, vendors, supplies, visitors, IT support, and reimbursements to minimize chaos.Enhance team morale: ensure that all team members feel acknowledged and supported, regularly celebrating wins and milestones.Role FunctionsOffice & Facilities ManagementOversee daily operations at HQ, including access control, front-of-house management, visitor coordination, mail and shipments, seating arrangements, and safety protocols.Lead vendor relationships: manage partnerships with janitorial services, food and beverage providers, landscaping, security, maintenance, AV services, and waste management.Manage office relocation: oversee timeline management, coordinate with vendors, oversee furniture logistics, labeling, and execute decommissioning processes.Maintain an updated office run-sheet and a rolling 90-day facilities plan, addressing repairs, refreshes, supply needs, and budgets.Monitor space utilization: adjust seating arrangements and phone-booth etiquette as the team grows.Programs & Team ActivitiesOrganize monthly all-hands meetings: manage agendas, provide slide preparation support, ensure room and AV readiness, and handle follow-ups.Implement a recognition program: celebrate weekly wins, anniversaries, and birthdays, along with a concise internal update to share team progress.Plan engaging team moments: coordinate monthly social events, customer appreciation dinners, seasonal celebrations, and investor open-house nights.Facilitate offsites and retreats: manage logistics, venue selection, travel arrangements, and agenda planning.
Join Notion Labs Inc. as the Americas Workplace Lead, where you will be pivotal in shaping our workplace strategies across the region. This role requires innovative thinking and a passion for creating environments that foster collaboration and productivity.
Join our dynamic team at speak as a Workplace Experience Manager, where you will play a pivotal role in enhancing the overall employee experience. You will be responsible for creating an engaging and productive workplace environment that fosters collaboration and innovation.In this role, you will manage various aspects of workplace operations, ensuring that our facilities meet the needs of our employees and clients. You will also spearhead initiatives aimed at improving workplace culture, addressing employee feedback, and optimizing the use of our office spaces.
Full-time|On-site|San Francisco, California (In-Office)
InterfaceAI is looking for a People Operations & Workplace Manager to help shape a positive and inclusive company culture at our San Francisco office. This position focuses on supporting employees and making the workplace both efficient and welcoming. Role overview This role centers on people operations and workplace management. The manager will guide strategies that affect daily employee experience and long-term engagement. Creating an environment where people feel valued and included is a core focus. What you will do Oversee people operations strategies that support a strong company culture Ensure the workplace remains efficient, welcoming, and inclusive Lead initiatives to boost employee engagement and satisfaction Location This is an in-office position based in San Francisco, California.
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About Discord Discord connects over 200 million users each month, serving as a lively platform for gaming enthusiasts. More than 90% of the community spends time in games, with users logging 1.5 billion hours on the platform every month. The company continues to focus on building better ways for people to connect and enjoy gaming together. Role Overview The Workplace Operations Program Manager will oversee daily operations at Discord’s San Francisco headquarters. This role combines hands-on office management with a strong focus on building a welcoming, inclusive environment. The manager will design and run programs that help everyone feel valued and supported at work, while making sure the office runs efficiently. This position reports to the Sr. Director of Workplace.
DoorDash is seeking a Senior Manager of Workplace Experience to help shape the culture and daily life of teams in New York, NY and San Francisco, CA. This position centers on building a workplace where employees feel supported and engaged. Role overview This leader will guide efforts to improve workplace policies, programs, and facilities. The goal: create an environment that encourages collaboration and sparks new ideas. The Senior Manager will also ensure team members have access to the resources and support needed to do their best work. What you will do Lead projects and initiatives that enhance employee satisfaction Develop and refine workplace policies and programs Oversee improvements to facilities and resources Promote a culture that values collaboration and innovation Location This role is based in New York, NY or San Francisco, CA.
Full-time|$123K/yr - $189.2K/yr|On-site|San Francisco, California
Okta is hiring a Workplace Site Manager to oversee daily operations at its San Francisco headquarters. This role leads the workplace operations team, with a focus on making sure all programs and services reflect Okta’s culture and values. The manager is responsible for executing operational plans, managing the site budget, and ensuring strong team performance. What you will do Lead and develop the workplace operations team at the San Francisco HQ Implement and maintain workplace programs and services that align with company culture Manage the site budget and drive operational efficiency Tackle complex operational challenges and provide clear direction to the team Build and maintain strong relationships with stakeholders across Okta Champion Okta’s core values in all workplace initiatives Requirements Leadership experience in facilities management and Food & Beverage (F&B) program oversight A hospitality mindset with a focus on employee experience Strong relationship-building skills and a collaborative approach Proven ability to guide teams through operational challenges and deliver results Work location This is a full-time, on-site position based in San Francisco, California. The role requires presence in the office Monday through Friday and reports to the Director of Global Workplace Operations.
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Supported by prominent Silicon Valley investors, Peregrine Technologies empowers public safety organizations, government entities, federal agencies, and private institutions to tackle societal challenges with unmatched speed and precision. Our AI-driven platform transforms fragmented data into actionable insights, providing critical information that facilitates rapid, informed decision-making, ultimately enhancing outcomes across all interactions. Currently, Peregrine serves hundreds of clients throughout 30+ states and two countries, impacting more than 125 million individuals, and we are accelerating our growth as we expand into the enterprise sector and internationally.The RoleWe are in search of a highly skilled Senior Manager, Workplace Services to spearhead our facilities strategy and optimize the in-office experience at our San Francisco headquarters, as well as in our operations in New York, Washington D.C., and emerging international offices.This leadership position is pivotal in ensuring our office environments embody the professionalism, quality, and operational excellence synonymous with Peregrine. You will oversee facilities operations, leasing strategies, vendor relationships, and workplace experience—striking a balance between hospitality, operational rigor, and financial prudence. More critically, this role has substantial strategic, operational, and cultural implications for our company. Your contributions will be vital to our growth and overall business success.In this position, you will need to stay ahead of the curve. You will act swiftly yet deliberately. If you are passionate about fostering outstanding workplace environments, leading a team of coordinators, and managing both day-to-day operations and long-term spatial strategies, we are eager to hear from you.What You’ll DoManage daily operations of Peregrine's San Francisco Office, ensuring a polished, efficient, and inviting environment for employees, candidates, customers, and executive leadership.Oversee in-office experience and logistics, including:Delivering a consistently high-quality experience for employees and visitors.Coordinating onsite meetings, executive visits, customer engagements, recruitment events, and team offsites.Facilitating onboarding processes, including workspace arrangements and badge access management.Lead facilities operations and vendor management, ensuring all services meet high standards of quality and efficiency.
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About Ripple Labs Ripple Labs Inc. is shaping the future of value transfer, making it as seamless as information flows today. The company uses cryptocurrency solutions to improve the global financial system for institutions, businesses, governments, and developers. Ripple’s mission centers on economic fairness, opportunity, and a collaborative workplace that supports both passion and skill development. Role Overview: Workplace Design Manager Based in San Francisco, the Workplace Design Manager sets the vision for Ripple’s global office environments. This role ensures every Ripple location reflects the company’s brand and supports its teams, from design standards to daily operations. Key Responsibilities Establish Design Standards Develop and maintain Ripple’s global interior design standards for consistency across all offices and project types. Build and manage a design documentation library, including finish specifications, material palettes, FF&E (furniture, fixtures, and equipment) standards, and brand guidelines. Set up design governance checkpoints throughout project lifecycles. Design Execution Create and review space plans for new sites, expansions, relocations, and modifications in Ripple’s portfolio. Translate programming needs and workforce data into effective spatial layouts. Work closely with project management and facilities teams to maintain design quality during project delivery. Serve as the main internal design contact for external architects and design firms on all active projects. Lead design review and approval processes, offering feedback to keep projects on brand and on schedule. Oversee the full FF&E program: guide furniture design and selection, manage procurement, and coordinate installations across all locations. Direct environmental graphic design and brand experience from concept through fabrication and installation, ensuring a unified and recognizable Ripple identity in every space. Keep as-built floor plans for all Ripple offices up to date, making sure partner teams have reliable documentation for daily operations and emergencies. Brand Experience and Innovation Shape the look and function of Ripple spaces to support employee experience and strengthen brand presence.
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Join Our Dynamic TeamThe Executive Operations team at Opendoor is a vital, cross-functional unit dedicated to empowering our leadership and employees. We embody our core values—Founder Mentality, Mission Over Ego, Default to AI, and Default to Open—in everything we do.Our mission is clear yet challenging: we create the conditions for exceptional work. We ensure that our physical environment is top-notch, the employee experience is seamless, and everyone—employees and guests alike—feels genuinely welcomed.As operators, we focus on the details, proactively addressing needs before they arise, and maintaining high standards in every aspect, from kitchen cleanliness to flawlessly executed events.Your RoleWe are seeking a Workplace Specialist to enhance the daily experience at our San Francisco office. This is a hands-on, in-office role where you will be the welcoming face of the workplace, the driving force behind our events, and the go-to person for getting things done efficiently.You will oversee facilities management, front desk operations, vendor relations, and event logistics. This position demands agility, foresight, and a genuine passion for supporting the people and space around you. You will be accountable for outcomes, foster relationships, and be a trusted presence in the office daily.This role is ideal for individuals who are detail-oriented, service-minded, and thrive in a fast-paced, physical environment. If you take pride in a well-stocked kitchen, a smoothly executed event, and an office that functions seamlessly, this position is for you.
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Anthropic is hiring a Workplace Experience Operations Manager in San Francisco, CA. This role centers on strengthening the employee experience by managing daily workplace operations and supporting a collaborative, engaging environment. Role overview The Workplace Experience Operations Manager ensures smooth day-to-day functioning of the office. This position focuses on creating a space where employees can work together effectively and feel supported in their work. What you will do Oversee daily workplace operations to maintain a seamless environment Support efforts that encourage collaboration and innovation among employees Promote operational excellence in all aspects of the workplace Location This position is based in San Francisco, CA.
Join Perplexity as a dynamic Workplace Operations Lead, where you'll be instrumental in enhancing the experience across our global offices. This pivotal role merges strategic foresight with operational proficiency, making it ideal for a candidate who is passionate about optimizing the work environment for all employees. At Perplexity, our Workplace team is dedicated to creating an inviting atmosphere from the moment employees and visitors enter our spaces. We pride ourselves on maintaining high standards, crafting environments that are not only human-centric but also energizing and inclusive, with designs that promote productivity and connection. In this role, you will define and implement our comprehensive workplace strategy, manage facilities, and coordinate with various departments including People, IT, Security, and Finance. Collaborating with leadership, you will ensure our physical spaces embody and support Perplexity's culture and talent acquisition strategy, enabling us to attract and retain top talent worldwide.This is an onsite position, requiring an entrepreneurial spirit, exceptional organizational skills, a hospitality mindset, and a passion for building outstanding experiences from the ground up.
About ExaExa is at the forefront of innovation, developing cutting-edge AI-native search infrastructure. Our dynamic team in San Francisco is dedicated to shaping the future of how AI systems engage with and interpret the world's data. We prioritize agility, visionary thinking, and a meaningful in-person work culture.About the RoleWe are seeking a dedicated Workplace Experience Coordinator to enhance the physical and cultural environment at Exa. This individual will be pivotal in fostering our office culture, orchestrating events, managing vendor partnerships, and overseeing our office expansion initiatives. Your contributions will directly influence the daily experiences of our team members as we continue our growth and open new office spaces.What You'll DoEvent Planning: Organize and execute a diverse range of company events, including team offsites, happy hours, celebrations, recruitment dinners, and community gatherings. Manage the entire event lifecycle from conceptualization to execution.Vendor Management: Identify, negotiate, and maintain relationships with vendors for catering, office supplies, furniture, maintenance, and more, ensuring optimal pricing and quality at all times.In-Person Culture: Be the heartbeat of our office experience. Ensure a welcoming atmosphere where employees enjoy coming to work, are well-fed, and feel energized.New Office Openings: Lead the operational aspects of launching new office spaces, collaborating with architects and designers, sourcing furniture and equipment, coordinating buildouts, and creating environments that embody Exa's culture.Food and Catering: Oversee the daily food program, including lunches, snacks, coffee, and event catering, while identifying excellent options that fit within budget constraints.Office Operations: Ensure the smooth day-to-day functioning of the office, managing facilities, supplies, mail, visitor experiences, and any other operational challenges that arise.What We're Looking ForProven experience in workplace operations, office management, or a similar role in a fast-paced environment.Exceptional vendor negotiation skills, with a track record of securing favorable deals without compromising quality.Demonstrated experience in planning events, ranging from intimate team gatherings to larger company functions.Familiarity with office buildouts, relocations, or new space setups is highly desirable.Highly organized and resourceful, capable of managing multiple projects simultaneously.A keen eye for design and aesthetics, with a passion for creating inviting spaces.A mindset that thrives in a startup atmosphere, adapting comfortably to ambiguity and rapid change.
About Brain Co.At Brain Co., we are pioneering the integration of artificial intelligence into real-world applications, driving innovation and shaping the future. Our mission is to harness the transformative capabilities of AI to address pressing challenges across various sectors, including government and industry, where manual processes are still prevalent.About the RoleWe are in search of a proactive and meticulously organized Workplace Experience Specialist to oversee the daily operations of our San Francisco office. As we expand, this role will be essential in scaling our physical environment. This position combines workplace management, employee engagement, and real estate support, making it perfect for someone who is passionate about cultivating a well-structured office and enhancing a positive onsite culture.Your responsibilities will include ensuring the office operates smoothly, assisting employees in their daily needs, managing vendor relationships and budgets, and collaborating with leadership on team and office growth initiatives. You'll also play an instrumental role in enhancing office culture through organizing events, gatherings, and shared experiences.Your ResponsibilitiesOffice & Workplace Operations: Oversee daily office functions to maintain a welcoming, efficient, and well-stocked environment.Manage dining programs, kitchen supplies, office inventory, and overall organizational structure.Collaborate with IT/AV teams to ensure onsite technology, conference room setups, and equipment are adequately supported.Act as the primary contact for office-related inquiries and issues.Contribute to a positive and efficient experience for employees onsite.Office Culture & Events: Champion office culture and employee experiences in our San Francisco location.Plan and execute regular onsite events, including monthly happy hours, team lunches, and special celebrations.Support company-wide events, offsites, and in-office programming.Foster an office atmosphere that promotes connection, collaboration, and a robust sense of community.Vendor & Budget Management: Identify, manage, and maintain relationships with vendors (cleaning, facilities, food, events, etc.).Monitor and manage workplace and event budgets, invoices, and expenses.
Why Join AngelListAt AngelList, we are tackling some of the most significant challenges in venture capital and private markets. Join a team that prioritizes precision, urgency, and strategic thinking. If you're passionate about influencing how startups secure funding and grow, this is your opportunity.About AngelListOur mission is to accelerate innovation by increasing the number of successful startups globally. We achieve this by creating a financial ecosystem that facilitates investment in transformative companies.As a pivotal hub of venture capital and the startup landscape, AngelList supports over $171 billion in assets and has facilitated investments in more than 13,000 startups, including over 300 unicorns. Currently, 57% of premier U.S. VC deals involve investors on our platform. While our reach is extensive, our ambitions are even greater.If you’re eager to help shape the future of private markets, we invite you to join us.About the RoleWe believe that in-person interactions are a crucial asset for driving company goals forward. Thoughtful face-to-face experiences strengthen relationships and foster learning that’s difficult to replicate in a virtual setting. Our office can become more than just a workspace; it can be a physical foundation for exceptional work.We are seeking a Senior Individual Contributor to manage our San Francisco hub and oversee programs that enhance the value of in-person engagement for the entire organization. This includes offsite events, travel arrangements, onboarding weeks, and the recurring activities that foster trust within our distributed team. In-person gatherings should serve a clear purpose, advancing genuine company priorities, and you should be able to articulate the intended outcomes and changes resulting from these interactions.This role embodies stewardship with significant impact. You pay attention to the details of the environment and the atmosphere of a room. You consider the energy and quality of experiences while operating with diligence. You complete processes, establish systems, and ensure that exceptional experiences are consistent rather than coincidental.
Twelve Labs develops advanced multimodal foundation models designed to help computers interpret video with human-like understanding. The company is headquartered in San Francisco, with a significant presence in Seoul, and is supported by $107 million in Seed and Series A funding from investors such as NVIDIA’s NVentures, NEA, Radical Ventures, Index Ventures, and prominent AI leaders. Diversity and unique perspectives are central to the team’s approach and mission. The People and Workplace Operations Coordinator will be the first to hold this title at Twelve Labs’ San Francisco office. This position combines responsibilities across HR and workplace operations, shaping how employees experience their work environment from onboarding through daily office life. The impact of this role is felt in the details that keep the team supported and the office running smoothly. What you will do Oversee the full employee and contractor lifecycle, including offer acceptance, onboarding, I-9 compliance, and offboarding Keep HRIS records accurate and up to date using BambooHR and Sequoia Administer employee benefits and maintain consistent, compliant HR documentation as the company grows Act as the primary contact for workplace operations in San Francisco, managing vendors, stocking supplies, and preparing workspaces for new hires Support operational needs for New York and UK offices to ensure alignment with company-wide initiatives Handle DocuSign contract management and coordinate other administrative tasks as needed Who thrives in this role Someone who brings strong organization, a steady approach, and a positive attitude will do well here. The role calls for balancing detailed HR processes with the practical needs of a welcoming, well-organized office.
Join ElevenLabs as a Workplace Experience Coordinator in the vibrant city of San Francisco! In this role, you will be the driving force behind creating an exceptional workplace environment that fosters collaboration, innovation, and employee satisfaction. Your responsibilities will include coordinating office logistics, enhancing employee experiences, and supporting a culture of engagement and productivity.
