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Experience Level
Entry Level
Qualifications
We are looking for candidates who possess the following qualifications:Strong communication and interpersonal skillsExperience in customer support or community managementAbility to work independently and manage time effectivelyProficiency in digital communication tools and platformsPassion for dog training and the canine community
About the job
Join our dynamic team at assist-world as a Virtual Assistant specializing in Customer Support and Community Concierge for our innovative Online Dog Training platform. In this role, you'll be the heartbeat of our community, providing exceptional service and support to our clients while fostering a welcoming environment for dog enthusiasts.
Your primary responsibilities will include responding to customer inquiries, managing community interactions, and ensuring an outstanding experience for all users. If you are passionate about dogs and possess excellent communication skills, we would love to hear from you!
About assist-world
assist-world is a forward-thinking company dedicated to enhancing the lives of dog owners through innovative training solutions. Our mission is to create a supportive community where dog lovers can connect, learn, and grow together. We value creativity, collaboration, and a strong commitment to customer satisfaction.
Join our dynamic team at assist-world as a Virtual Assistant specializing in Customer Support and Community Concierge for our innovative Online Dog Training platform. In this role, you'll be the heartbeat of our community, providing exceptional service and support to our clients while fostering a welcoming environment for dog enthusiasts.Your primary respons…
Full-time|$850/yr - $850/yr|Remote|Remote — Quezon, National Capital Region, Philippines
Join our team as a Virtual Assistant Training Specialist, where you will play a pivotal role in enhancing the skills of our Virtual Assistants. In this dynamic online position, you will design and facilitate comprehensive training programs that focus on essential soft skills and product knowledge, ensuring our VAs are fully prepared before they connect with clients. You will lead engaging training sessions and monitor the progress of each VA through interactive virtual assessments and discussions.Key Responsibilities:Deliver engaging training sessionsManage classroom dynamics effectivelyImplement performance management strategies, including one-on-one coaching with VAsAssist in conducting training needs analyses and developing/updating training materialsReinforce adherence to company policies and proceduresFacilitate interdepartmental communication and collaborationHandle administrative tasks related to learning management systems, onboarding, and offboarding
Join our dynamic team at scale-virtually as a General Virtual Assistant (Operations & Execution Support). This is an exciting fully remote opportunity for talented Virtual Professionals based in the Philippines, operating during US hours.To stand out, please include an introductory video with your application. Your comfort with video communication is essential in this remote role.Role OverviewAs a General Virtual Assistant (GVA), you will play a crucial role in executing operational tasks efficiently and accurately, taking full ownership of your responsibilities.This position requires a proactive mindset; you should be able to interpret unclear instructions, seek clarification as needed, and complete tasks without needing constant oversight.Your key responsibilities will include:Managing daily operational tasks across various functionsFacilitating coordination among team members, tools, and systemsFollowing and improving upon provided instructions, identifying and addressing gaps proactivelyMaintaining workflows without remindersOwning task completion and driving resultsThis role is not suited for individuals who expect detailed step-by-step guidance or require frequent follow-ups to stay on track.Key Responsibilities1. Task ExecutionPromptly execute tasks received from leadershipTranslate vague instructions into actionable stepsLimit clarifying questions to only what is necessary2. Calendar ManagementOversee scheduling for multiple stakeholders across different time zonesAnticipate and resolve scheduling conflicts proactivelyConfirm and follow up on appointments without being prompted3. Administrative TasksPerform routine administrative duties including documentation, updates, tracking, and reportingKeep systems updated in real-time, avoiding end-of-day backlogsIdentify and rectify missing tasks independently4. CommunicationEnsure timely follow-ups with stakeholders until tasks are completedAvoid task delays due to inactionEscalate issues only when absolutely necessary5. Tool ManagementUtilize various tools (CRM, spreadsheets, project management systems) with precisionMaintain organized and accurate dataSpot and resolve inconsistencies in records and workflows6. Ownership of ExecutionFully own assigned tasks from initiation to completionDefine next steps independently when they are not providedEnsure nothing assigned remains incomplete
assist-world is hiring a Personal Assistant & Marketing Support Virtual Assistant based in the Philippines. This position combines administrative duties with marketing support, helping projects run smoothly and keeping daily operations organized. Key responsibilities Maintain calendars and schedules, making sure meetings and deadlines are met Support marketing campaigns by tracking tasks and deliverables to keep them on schedule Assist with social media, including scheduling posts and handling basic engagement Requirements Strong organizational skills with close attention to detail Background in supporting marketing activities or campaigns Ability to work independently and show initiative Comfortable working in a fast-moving environment
We are seeking a skilled and proactive Executive Virtual Assistant to provide comprehensive administrative, inbox, and operations support. As a vital member of our team, you will play a key role in streamlining our operations and ensuring effective communication. Your responsibilities will include managing emails, scheduling appointments, and supporting project management tasks.
Role Overview Huzzle is hiring a remote Operations & Customer Support Virtual Assistant based in the Philippines. This position places you directly within a client’s in-house team, supporting a fast-growing company in the logistics and transport sector. The client focuses on reliable, customer-centered solutions for businesses needing transport and scheduling services. Main Responsibilities Respond to customer inquiries by phone and email, maintaining timely and professional communication. Handle booking and scheduling for transport services, ensuring accuracy and efficiency. Keep records and data entries up to date within internal systems. Coordinate daily logistics operations, share updates, and resolve issues as they come up. Support administrative tasks such as document management and reporting. Work closely with internal teams to improve workflows and service quality. Qualifications Experience in logistics, transport, or supply chain roles. Strong communication skills for customer-facing interactions by phone and email. Comfortable with booking systems and scheduling tools. Keen attention to detail and accurate data entry skills. Proficiency with Google Workspace (Docs, Sheets, Gmail, Calendar). Excellent organizational and multitasking abilities. Ability to work independently in a remote environment. What Huzzle Offers Competitive salary based on experience Fully remote position with flexible working arrangements Chance to work with a growing logistics company in a high-demand industry Long-term career growth and exposure to both operations and customer success Direct impact on daily business operations in a hands-on role
Join our dynamic team at scale-virtually as an Executive Virtual Assistant, providing exceptional support to CEOs across multiple companies. This is a fully remote position, specifically for professionals based in the Philippines, where your skills in project coordination, communication, and time management will shine.Priority will be given to applications that include an introduction video, highlighting your comfort with video communication, essential for this remote role.Role OverviewIn this pivotal role, you will manage the CEO’s time, priorities, and communications, acting as a vital operational extension across various organizations. Key responsibilities include:Coordinating diverse projectsScheduling and organizing meetingsHandling correspondence efficientlyCreating executive-level reports and presentationsAs a proactive problem-solver, you will take charge of tasks requiring immediate attention, making decisions independently without the need for constant direction.Key ResponsibilitiesTime Management for the CEOMaintain and proactively manage the calendars for multiple companies.Adapt schedules in real-time to meet shifting priorities autonomously.Project CoordinationOversee CEO-led initiatives, ensuring deadlines are met and addressing bottlenecks proactively.Communication ManagementAct as the main point of contact for internal teams and external clients reaching out to the CEO.Draft and manage correspondence with the necessary escalation when required.Meeting & Travel ArrangementsOrganize and confirm meetings, conferences, and travel logistics.Prepare detailed agendas and take actionable minutes.Reporting & PresentationsCompile tailored reports and presentations, identifying and rectifying any inconsistencies before submission.Process ImprovementIdentify inefficiencies in office workflows and suggest actionable solutions for implementation.Analytical SupportConduct thorough analyses, including needs assessments and strategic planning, presenting actionable recommendations.Ad Hoc Executive SupportAddress urgent tasks independently, escalating only when necessary.Essential Qualifications1-2+ years of experience supporting C-Suite executives across multiple companies.Ability to work independently, prioritize tasks, and take ownership of outcomes.Exceptional verbal and written communication skills; proficient in composing executive-level correspondence.Strong multitasking and time management abilities, maintaining focus amidst interruptions.Comfortable using various digital tools for communication and organization.
About the Role assist-world is looking for a Virtual Assistant based in the Philippines to support administrative and bookkeeping tasks. This position suits someone who values structure, communicates clearly, and enjoys helping clients and teammates stay organized. Main Responsibilities Respond promptly and professionally to client emails. Handle daily administrative duties and provide general support as needed. Keep organized records of communications and tasks for easy access. Assist with basic bookkeeping, such as preparing and sending invoices (training provided). Work closely with the team to maintain smooth communication and workflow. Requirements Strong written and spoken English skills. Available 30–40 hours per week, ideally during standard 9–5 hours. Highly organized and detail-oriented. Comfortable working independently and managing multiple tasks. Preferred Experience Experience with Buildium or similar property management software. Basic understanding of bookkeeping or accounting principles.
Join assist-world as a Virtual Assistant specializing in Travel Operations and Administrative Support. In this dynamic role, you will be an integral part of our team, ensuring seamless travel arrangements and providing top-notch administrative assistance to enhance operational efficiency. You will work closely with various departments to coordinate travel schedules, manage itineraries, and assist in day-to-day administrative tasks.Your proactive approach and attention to detail will be essential in delivering exceptional service to our clients and supporting our team’s initiatives. This position offers the chance to thrive in a fast-paced environment where your skills will make a significant impact.
Hunt St is looking for a Virtual Assistant based in the Philippines to support daily operations and customer service for an Australian manufacturer specializing in custom cabinetry components. This fully remote role operates under an independent contractor agreement and follows Australian business hours (9 AM to 5 PM, Monday to Friday). The position offers flexibility in managing your own schedule while ensuring alignment with the client’s needs. Main Responsibilities Customer Support: Respond to customer emails, address inquiries, and schedule calls as needed. Quoting Support: Review client plans and prepare accurate quotes for cabinetry components. Order Processing: Convert invoices into production orders and update tracking systems to reflect progress. Supplier Coordination: Communicate with manufacturers, monitor production timelines, and oversee logistics to ensure smooth delivery. Work Management: Use Monday.com to organize, assign, and track tasks and workflows. Social Media Management: Manage social media accounts, create and schedule posts, and engage with followers. Process Optimization: Develop and update Standard Operating Procedures (SOPs) to improve efficiency. Compensation and Engagement Monthly pay: $1,500 AUD – $1,800 AUD Type: Independent Contractor Agreement Location: Remote, based in the Philippines Schedule: Australian business hours, Monday to Friday About the Client The client manufactures high-quality, design-focused cabinetry components that integrate with global flat-pack furniture systems. Hunt St connects Australian businesses with skilled remote professionals in the Philippines, and this role works directly with the client’s team to support their operations and customer interactions.
Join assist-world as a Technical Virtual Assistant where you will play a pivotal role in supporting our operations across various platforms including Shopify. This is an exciting opportunity for individuals who are detail-oriented and possess a passion for design and technical assistance. Your contributions will help streamline our processes and enhance customer experiences.
We are on the lookout for a highly organized and detail-oriented Virtual Assistant to enhance our daily operations and elevate client interactions. This position is perfect for individuals who excel in a dynamic luxury environment and appreciate the significance of discretion, exceptional organization, and polished communication.Role OverviewAs a Virtual Assistant, you will provide essential administrative and client-facing support to our Head Designer and leadership team, facilitating effective communication, appointment management, and timely follow-ups.Key ResponsibilitiesClient Communication• Respond promptly and professionally to all incoming emails.• Create and dispatch client quotes for custom designs and special requests.• Follow up with clients regarding custom pieces, approvals, and timelines.• Keep clients updated on jewelry repairs and order statuses.• Uphold a sophisticated brand tone in all communications.Calendar & Appointment Coordination• Manage the Head Designer's calendar effectively.• Schedule custom consultations, both in-store and virtual.• Confirm appointments and send timely reminders to clients.• Organize all consultation notes and files systematically.Quoting & Administrative Support• Assist in the compilation and organization of custom design quotes.• Track outstanding quotes and follow up as needed.• Maintain comprehensive client records and documentation.• Support workflow organization between sales and production teams.Social Media & Brand Support• Assist with scheduling and posting on social media platforms.• Collaborate on drafting captions and generating content ideas.
Job Title: Executive Virtual Assistant - Marketing & Operations SupportPosition Type: Full-timeWork Hours: 9:00 AM - 5:00 PM Pacific Daylight TimeWork Days: Monday - FridaySalary: $7 - $8 per hour (based on experience)Company OverviewWinning Assistants is a rapidly expanding home health agency dedicated to providing exceptional care for seniors and individuals with unique health needs. As we grow, we are assembling a dedicated support team capable of managing both digital marketing initiatives and high-level executive administrative tasks. This role will be instrumental in facilitating our external digital marketing partnerships while also addressing the daily operational requirements of our President.Position SummaryThis is a dynamic remote position ideal for a proactive and meticulous Virtual Assistant. Your responsibilities will be split equally between supporting our digital marketing efforts (in partnership with an external agency) and serving as an Executive Assistant to our President, S. M.While you won't be directly managing digital campaigns, you'll play a crucial role in organizing schedules, tracking leads, managing communication, and ensuring overall organizational efficiency. On the executive side, your contributions will be vital in managing calendars, handling email correspondence, assisting with financial duties, and maintaining smooth operations.Key ResponsibilitiesDigital Sales & Marketing Support (≈50% of the role)Collaborate with third-party marketing agencies and internal teams on digital projects.Assist in scheduling content and organizing marketing materials (emails, social media, etc.).Update CRM platforms with current lead and contact information.Monitor and report on outreach and lead generation activities.Support documentation of campaigns and follow-up communications.Executive Assistant Responsibilities (≈50% of the role)Administrative & Calendar ManagementManage executive schedules, appointments, and meetings (both internal and external).Prioritize urgent matters, resolve scheduling conflicts, and send timely reminders.Prepare meeting agendas, record notes, and document follow-up action items.Email & Communication SupportOversee and organize email inboxes; flag and respond to urgent messages.Compose, format, and send professional emails and internal memos.Coordinate communications with team members, vendors, and referral sources.QuickBooks & Financial SupportReview and reconcile transactions in QuickBooks Online.Assist with categorizing expenses and preparing monthly financial summaries.Generate and review invoices for private pay and third-party payers.Track payments, monitor aging reports, and follow up as necessary.
Winning Assistants supports clients throughout the insurance claims process, with an emphasis on clear communication and attentive service. The company specializes in restoration services, aiming to make home recovery as smooth as possible. The Customer Care Department is expanding and seeks virtual assistants who pay close attention to detail and take a proactive approach. Role overview The Medical Virtual Assistant - Customer Care Insurance Administrator handles insurance-related tasks and monitors client progress using the company’s CRM. This role serves as a main point of contact between insurance companies and internal teams, helping claims advance and ensuring documentation remains current. Key responsibilities Contact insurance companies and claim adjusters to request updates on claim status, paperwork, and settlements. Gather and organize key documents, including adjuster summaries, scope of loss reports, settlement statements, and payment confirmations. Follow up on submitted estimates and invoices to confirm receipt and processing for payment. Update CRM records with all communications, documents, and changes in status. Move clients through workflow stages as jobs progress. Share updates and flag concerns with internal team members when necessary. Keep digital job files organized and audit-ready. Position details Position type: Full-time Work hours: 8:00 AM – 5:00 PM (Mountain Daylight Time) Work days: Monday to Friday Location: Remote, Philippines Salary: $5 - $6 per hour, depending on experience Job code: KD-AHLA
Pearl Talent connects skilled professionals with startups across the US and EU, facilitating career growth and development. The client for this role is a telehealth provider expanding access to peptide therapy through a direct-to-consumer model. Their team combines medical innovation with attentive service, delivering personalized treatment plans while upholding operational and compliance standards. Role overview This full-time, remote Customer Support Concierge position focuses on supporting patients throughout their treatment journey. The role involves managing order verification, coordinating with pharmacy partners, and assisting new leads. Collaboration with pharmacy, marketing, and operations teams is essential to ensure each patient receives a seamless experience. Success in this position depends on balancing empathy, attention to detail, and strong organizational skills. The team values individuals comfortable in a startup setting. Work arrangement Fully remote Based in the Davao Region, Philippines (also open to Manila and Cebu) Other eligible locations: Mexico City, Bogotá, São Paulo, Buenos Aires Schedule Full-time (40 hours per week) Friday to Tuesday 9:00 AM to 6:00 PM PST What you will do Guide patients from their first inquiry through ongoing treatment, ensuring they feel informed and valued Verify orders and coordinate with pharmacy partners Nurture leads and support patient onboarding Work closely with marketing and operations teams to deliver a seamless treatment process Requirements Empathy and excellent communication skills Strong attention to detail and organizational ability Comfort working in a startup environment Your impact Customer Support Concierges help shape a positive experience for patients. Their efforts directly affect patient satisfaction, retention, and conversion rates.
assist-world is on the lookout for a dependable and meticulous Virtual Executive Assistant to join our dynamic and rapidly expanding team. This pivotal role requires an individual who excels in process-oriented tasks and thrives in a structured work environment. The ideal candidate will adeptly follow established Standard Operating Procedures (SOPs) while providing vital administrative and operational support. Responsibilities include supporting the sales function, managing post-call follow-ups, handling light billing administration, and executing organized workflows as outlined in Notion.
Job Title: Virtual Assistant for Sales and Lead GenerationPosition Type: Full-timeWorking Hours: 9:00 AM – 5:00 PM ESTWorking Days: Monday – FridaySalary: $6 – $7 per hour, based on experienceJob Code: NR- SalesWork Environment: RemoteAre you a motivated and organized individual looking to make an impact? We are seeking a dedicated Virtual Assistant to enhance our sales operations, manage lead generation tasks, and facilitate effective customer communication.This role merges operational support, sales assistance, and social media management, making it perfect for someone who is detail-oriented, confident on the phone, and eager to convert leads into clients.You will work with a robust database of over 500 leads, focusing on outbound calling, consistent follow-ups, and driving conversions.Core ResponsibilitiesDispatch & Operations SupportUtilize Bambi software to manage dispatch operationsCoordinate schedules and assist with daily operational tasksCustomer CommunicationManage inbound calls and address customer inquiriesOrganize and prioritize email communication (responding, following up)Lead Generation & Sales Support (PRIMARY FOCUS)Execute outbound calls to leads from the existing database (500+ leads)Consistently follow up with potential clientsFoster relationships with leads to support conversion effortsMaintain effective communication to advance leads through the sales pipelineSocial Media ManagementPost engaging content daily on Facebook, Instagram, and LinkedInInteract with the audience (3–5 interactions per platform daily)Enhance brand visibility and lead engagement through social media channelsKey Focus AreasStrong emphasis on lead generation, outbound prospecting, and follow-up effortsConsistent outreach to maximize conversion opportunities
Company OverviewJoin our dynamic and innovative healthcare technology company, assist-world, where we are committed to transforming the industry. With a dedicated team of approximately 32 talented professionals and visionary co-founders, we are on a mission to enhance healthcare through technology. We are in search of a dependable and detail-oriented Executive Virtual Assistant to provide vital support to our senior leadership team, particularly two co-founders, while also assisting a third co-founder and select team members as needed. Success in this role is built on a foundation of consistency, trust, and timely responsiveness.Role OverviewThe Executive Virtual Assistant will act as an essential partner to our leadership team, managing calendars, coordinating travel, organizing inboxes, and scheduling interviews. This opportunity is perfect for individuals who are experienced in supporting executives within fast-paced environments and who prioritize structure, effective follow-through, and proactive communication.Core Responsibilities
On-site|On-site|Tordesillas, Salcedo Village, Makati City, Metro Manila
Dynamic General Virtual Assistant (Hybrid)At Wing, we are on an innovative journey to transform the future of work for businesses around the globe! Our goal is to become the premier destination for organizations seeking to create top-tier teams and streamline their operations seamlessly.We are excited to welcome a General Virtual Assistant who can start immediately! Initial training will take place onsite, followed by a period of Nesting and Certification at our Makati Office. Once paired with a client, you will enjoy a flexible hybrid work environment.Key Responsibilities:1. Efficiently store and organize documents and files.2. Perform data entry tasks: prepare lead lists, transcribe audio recordings, compile payroll information, and organize research notes.3. Conduct product research, procure goods, and secure samples.4. Maintain and update information for marketing and sales initiatives via a CRM system.5. Generate and dispatch invoices, monitor payments, and track company expenses.6. Gather data on industry trends and best practices, and prepare insightful reports for comparative analysis.7. Oversee project monitoring, internal communications, and data organization.8. Coordinate team schedules, mitigate scheduling conflicts, and ensure clients are prepared and punctual for meetings.9. Prepare travel itineraries, including booking hotels and rental cars.10. Manage incoming calls, relay information, and schedule appointments.11. Handle email communication, follow up on correspondence, organize inboxes per client preference, and alert clients to important messages.12. Execute various ad hoc tasks as necessary.Qualifications:• A minimum of 6 months to 1 year of experience in a Virtual Assistant role.• Exceptional communication skills via phone, email, and instant messaging.• Strong organizational and time management abilities.• Tech-savvy and proficient with current technologies, including desktop sharing, cloud services, and VoIP.• Familiarity with word processing and spreadsheet software (e.g., MS Office).• Proficient in managing online calendars and scheduling tools (e.g., Google Calendar).• A proactive mindset and eagerness to learn and be trained.Technical Requirements:• USB headset with noise-canceling capability.• Functional webcam.• Computer with a minimum 1.8 GHz processor and at least 4GB RAM.• Primary internet speed of at least 25 Mbps (cable connection).• Backup internet speed of at least 10 Mbps.Benefits:• Comprehensive training and professional development opportunities.• Flexible hybrid work schedule.• Engaging work environment with a focus on innovation.
Join Our Team as a Medical Virtual Assistant!We are looking for a dedicated and empathetic Medical Virtual Assistant to provide exceptional support to our gastroenterology clinic, specializing in colonoscopies and diagnostic procedures. In this crucial role, you will manage patient communications, coordinate documentation, and aid in clinical workflows through our EHR system, collaborating closely with patients, hospitals, pharmacies, and diagnostic centers.The ideal candidate is detail-oriented, reliable, and possesses strong communication skills. You must be adaptable to changes in workflow and comfortable using technology, including an iPhone for our AllWorx phone system.
Join our dynamic team at assist-world as a Virtual Assistant specializing in Customer Support and Community Concierge for our innovative Online Dog Training platform. In this role, you'll be the heartbeat of our community, providing exceptional service and support to our clients while fostering a welcoming environment for dog enthusiasts.Your primary respons…
Full-time|$850/yr - $850/yr|Remote|Remote — Quezon, National Capital Region, Philippines
Join our team as a Virtual Assistant Training Specialist, where you will play a pivotal role in enhancing the skills of our Virtual Assistants. In this dynamic online position, you will design and facilitate comprehensive training programs that focus on essential soft skills and product knowledge, ensuring our VAs are fully prepared before they connect with clients. You will lead engaging training sessions and monitor the progress of each VA through interactive virtual assessments and discussions.Key Responsibilities:Deliver engaging training sessionsManage classroom dynamics effectivelyImplement performance management strategies, including one-on-one coaching with VAsAssist in conducting training needs analyses and developing/updating training materialsReinforce adherence to company policies and proceduresFacilitate interdepartmental communication and collaborationHandle administrative tasks related to learning management systems, onboarding, and offboarding
Join our dynamic team at scale-virtually as a General Virtual Assistant (Operations & Execution Support). This is an exciting fully remote opportunity for talented Virtual Professionals based in the Philippines, operating during US hours.To stand out, please include an introductory video with your application. Your comfort with video communication is essential in this remote role.Role OverviewAs a General Virtual Assistant (GVA), you will play a crucial role in executing operational tasks efficiently and accurately, taking full ownership of your responsibilities.This position requires a proactive mindset; you should be able to interpret unclear instructions, seek clarification as needed, and complete tasks without needing constant oversight.Your key responsibilities will include:Managing daily operational tasks across various functionsFacilitating coordination among team members, tools, and systemsFollowing and improving upon provided instructions, identifying and addressing gaps proactivelyMaintaining workflows without remindersOwning task completion and driving resultsThis role is not suited for individuals who expect detailed step-by-step guidance or require frequent follow-ups to stay on track.Key Responsibilities1. Task ExecutionPromptly execute tasks received from leadershipTranslate vague instructions into actionable stepsLimit clarifying questions to only what is necessary2. Calendar ManagementOversee scheduling for multiple stakeholders across different time zonesAnticipate and resolve scheduling conflicts proactivelyConfirm and follow up on appointments without being prompted3. Administrative TasksPerform routine administrative duties including documentation, updates, tracking, and reportingKeep systems updated in real-time, avoiding end-of-day backlogsIdentify and rectify missing tasks independently4. CommunicationEnsure timely follow-ups with stakeholders until tasks are completedAvoid task delays due to inactionEscalate issues only when absolutely necessary5. Tool ManagementUtilize various tools (CRM, spreadsheets, project management systems) with precisionMaintain organized and accurate dataSpot and resolve inconsistencies in records and workflows6. Ownership of ExecutionFully own assigned tasks from initiation to completionDefine next steps independently when they are not providedEnsure nothing assigned remains incomplete
assist-world is hiring a Personal Assistant & Marketing Support Virtual Assistant based in the Philippines. This position combines administrative duties with marketing support, helping projects run smoothly and keeping daily operations organized. Key responsibilities Maintain calendars and schedules, making sure meetings and deadlines are met Support marketing campaigns by tracking tasks and deliverables to keep them on schedule Assist with social media, including scheduling posts and handling basic engagement Requirements Strong organizational skills with close attention to detail Background in supporting marketing activities or campaigns Ability to work independently and show initiative Comfortable working in a fast-moving environment
We are seeking a skilled and proactive Executive Virtual Assistant to provide comprehensive administrative, inbox, and operations support. As a vital member of our team, you will play a key role in streamlining our operations and ensuring effective communication. Your responsibilities will include managing emails, scheduling appointments, and supporting project management tasks.
Role Overview Huzzle is hiring a remote Operations & Customer Support Virtual Assistant based in the Philippines. This position places you directly within a client’s in-house team, supporting a fast-growing company in the logistics and transport sector. The client focuses on reliable, customer-centered solutions for businesses needing transport and scheduling services. Main Responsibilities Respond to customer inquiries by phone and email, maintaining timely and professional communication. Handle booking and scheduling for transport services, ensuring accuracy and efficiency. Keep records and data entries up to date within internal systems. Coordinate daily logistics operations, share updates, and resolve issues as they come up. Support administrative tasks such as document management and reporting. Work closely with internal teams to improve workflows and service quality. Qualifications Experience in logistics, transport, or supply chain roles. Strong communication skills for customer-facing interactions by phone and email. Comfortable with booking systems and scheduling tools. Keen attention to detail and accurate data entry skills. Proficiency with Google Workspace (Docs, Sheets, Gmail, Calendar). Excellent organizational and multitasking abilities. Ability to work independently in a remote environment. What Huzzle Offers Competitive salary based on experience Fully remote position with flexible working arrangements Chance to work with a growing logistics company in a high-demand industry Long-term career growth and exposure to both operations and customer success Direct impact on daily business operations in a hands-on role
Join our dynamic team at scale-virtually as an Executive Virtual Assistant, providing exceptional support to CEOs across multiple companies. This is a fully remote position, specifically for professionals based in the Philippines, where your skills in project coordination, communication, and time management will shine.Priority will be given to applications that include an introduction video, highlighting your comfort with video communication, essential for this remote role.Role OverviewIn this pivotal role, you will manage the CEO’s time, priorities, and communications, acting as a vital operational extension across various organizations. Key responsibilities include:Coordinating diverse projectsScheduling and organizing meetingsHandling correspondence efficientlyCreating executive-level reports and presentationsAs a proactive problem-solver, you will take charge of tasks requiring immediate attention, making decisions independently without the need for constant direction.Key ResponsibilitiesTime Management for the CEOMaintain and proactively manage the calendars for multiple companies.Adapt schedules in real-time to meet shifting priorities autonomously.Project CoordinationOversee CEO-led initiatives, ensuring deadlines are met and addressing bottlenecks proactively.Communication ManagementAct as the main point of contact for internal teams and external clients reaching out to the CEO.Draft and manage correspondence with the necessary escalation when required.Meeting & Travel ArrangementsOrganize and confirm meetings, conferences, and travel logistics.Prepare detailed agendas and take actionable minutes.Reporting & PresentationsCompile tailored reports and presentations, identifying and rectifying any inconsistencies before submission.Process ImprovementIdentify inefficiencies in office workflows and suggest actionable solutions for implementation.Analytical SupportConduct thorough analyses, including needs assessments and strategic planning, presenting actionable recommendations.Ad Hoc Executive SupportAddress urgent tasks independently, escalating only when necessary.Essential Qualifications1-2+ years of experience supporting C-Suite executives across multiple companies.Ability to work independently, prioritize tasks, and take ownership of outcomes.Exceptional verbal and written communication skills; proficient in composing executive-level correspondence.Strong multitasking and time management abilities, maintaining focus amidst interruptions.Comfortable using various digital tools for communication and organization.
About the Role assist-world is looking for a Virtual Assistant based in the Philippines to support administrative and bookkeeping tasks. This position suits someone who values structure, communicates clearly, and enjoys helping clients and teammates stay organized. Main Responsibilities Respond promptly and professionally to client emails. Handle daily administrative duties and provide general support as needed. Keep organized records of communications and tasks for easy access. Assist with basic bookkeeping, such as preparing and sending invoices (training provided). Work closely with the team to maintain smooth communication and workflow. Requirements Strong written and spoken English skills. Available 30–40 hours per week, ideally during standard 9–5 hours. Highly organized and detail-oriented. Comfortable working independently and managing multiple tasks. Preferred Experience Experience with Buildium or similar property management software. Basic understanding of bookkeeping or accounting principles.
Join assist-world as a Virtual Assistant specializing in Travel Operations and Administrative Support. In this dynamic role, you will be an integral part of our team, ensuring seamless travel arrangements and providing top-notch administrative assistance to enhance operational efficiency. You will work closely with various departments to coordinate travel schedules, manage itineraries, and assist in day-to-day administrative tasks.Your proactive approach and attention to detail will be essential in delivering exceptional service to our clients and supporting our team’s initiatives. This position offers the chance to thrive in a fast-paced environment where your skills will make a significant impact.
Hunt St is looking for a Virtual Assistant based in the Philippines to support daily operations and customer service for an Australian manufacturer specializing in custom cabinetry components. This fully remote role operates under an independent contractor agreement and follows Australian business hours (9 AM to 5 PM, Monday to Friday). The position offers flexibility in managing your own schedule while ensuring alignment with the client’s needs. Main Responsibilities Customer Support: Respond to customer emails, address inquiries, and schedule calls as needed. Quoting Support: Review client plans and prepare accurate quotes for cabinetry components. Order Processing: Convert invoices into production orders and update tracking systems to reflect progress. Supplier Coordination: Communicate with manufacturers, monitor production timelines, and oversee logistics to ensure smooth delivery. Work Management: Use Monday.com to organize, assign, and track tasks and workflows. Social Media Management: Manage social media accounts, create and schedule posts, and engage with followers. Process Optimization: Develop and update Standard Operating Procedures (SOPs) to improve efficiency. Compensation and Engagement Monthly pay: $1,500 AUD – $1,800 AUD Type: Independent Contractor Agreement Location: Remote, based in the Philippines Schedule: Australian business hours, Monday to Friday About the Client The client manufactures high-quality, design-focused cabinetry components that integrate with global flat-pack furniture systems. Hunt St connects Australian businesses with skilled remote professionals in the Philippines, and this role works directly with the client’s team to support their operations and customer interactions.
Join assist-world as a Technical Virtual Assistant where you will play a pivotal role in supporting our operations across various platforms including Shopify. This is an exciting opportunity for individuals who are detail-oriented and possess a passion for design and technical assistance. Your contributions will help streamline our processes and enhance customer experiences.
We are on the lookout for a highly organized and detail-oriented Virtual Assistant to enhance our daily operations and elevate client interactions. This position is perfect for individuals who excel in a dynamic luxury environment and appreciate the significance of discretion, exceptional organization, and polished communication.Role OverviewAs a Virtual Assistant, you will provide essential administrative and client-facing support to our Head Designer and leadership team, facilitating effective communication, appointment management, and timely follow-ups.Key ResponsibilitiesClient Communication• Respond promptly and professionally to all incoming emails.• Create and dispatch client quotes for custom designs and special requests.• Follow up with clients regarding custom pieces, approvals, and timelines.• Keep clients updated on jewelry repairs and order statuses.• Uphold a sophisticated brand tone in all communications.Calendar & Appointment Coordination• Manage the Head Designer's calendar effectively.• Schedule custom consultations, both in-store and virtual.• Confirm appointments and send timely reminders to clients.• Organize all consultation notes and files systematically.Quoting & Administrative Support• Assist in the compilation and organization of custom design quotes.• Track outstanding quotes and follow up as needed.• Maintain comprehensive client records and documentation.• Support workflow organization between sales and production teams.Social Media & Brand Support• Assist with scheduling and posting on social media platforms.• Collaborate on drafting captions and generating content ideas.
Job Title: Executive Virtual Assistant - Marketing & Operations SupportPosition Type: Full-timeWork Hours: 9:00 AM - 5:00 PM Pacific Daylight TimeWork Days: Monday - FridaySalary: $7 - $8 per hour (based on experience)Company OverviewWinning Assistants is a rapidly expanding home health agency dedicated to providing exceptional care for seniors and individuals with unique health needs. As we grow, we are assembling a dedicated support team capable of managing both digital marketing initiatives and high-level executive administrative tasks. This role will be instrumental in facilitating our external digital marketing partnerships while also addressing the daily operational requirements of our President.Position SummaryThis is a dynamic remote position ideal for a proactive and meticulous Virtual Assistant. Your responsibilities will be split equally between supporting our digital marketing efforts (in partnership with an external agency) and serving as an Executive Assistant to our President, S. M.While you won't be directly managing digital campaigns, you'll play a crucial role in organizing schedules, tracking leads, managing communication, and ensuring overall organizational efficiency. On the executive side, your contributions will be vital in managing calendars, handling email correspondence, assisting with financial duties, and maintaining smooth operations.Key ResponsibilitiesDigital Sales & Marketing Support (≈50% of the role)Collaborate with third-party marketing agencies and internal teams on digital projects.Assist in scheduling content and organizing marketing materials (emails, social media, etc.).Update CRM platforms with current lead and contact information.Monitor and report on outreach and lead generation activities.Support documentation of campaigns and follow-up communications.Executive Assistant Responsibilities (≈50% of the role)Administrative & Calendar ManagementManage executive schedules, appointments, and meetings (both internal and external).Prioritize urgent matters, resolve scheduling conflicts, and send timely reminders.Prepare meeting agendas, record notes, and document follow-up action items.Email & Communication SupportOversee and organize email inboxes; flag and respond to urgent messages.Compose, format, and send professional emails and internal memos.Coordinate communications with team members, vendors, and referral sources.QuickBooks & Financial SupportReview and reconcile transactions in QuickBooks Online.Assist with categorizing expenses and preparing monthly financial summaries.Generate and review invoices for private pay and third-party payers.Track payments, monitor aging reports, and follow up as necessary.
Winning Assistants supports clients throughout the insurance claims process, with an emphasis on clear communication and attentive service. The company specializes in restoration services, aiming to make home recovery as smooth as possible. The Customer Care Department is expanding and seeks virtual assistants who pay close attention to detail and take a proactive approach. Role overview The Medical Virtual Assistant - Customer Care Insurance Administrator handles insurance-related tasks and monitors client progress using the company’s CRM. This role serves as a main point of contact between insurance companies and internal teams, helping claims advance and ensuring documentation remains current. Key responsibilities Contact insurance companies and claim adjusters to request updates on claim status, paperwork, and settlements. Gather and organize key documents, including adjuster summaries, scope of loss reports, settlement statements, and payment confirmations. Follow up on submitted estimates and invoices to confirm receipt and processing for payment. Update CRM records with all communications, documents, and changes in status. Move clients through workflow stages as jobs progress. Share updates and flag concerns with internal team members when necessary. Keep digital job files organized and audit-ready. Position details Position type: Full-time Work hours: 8:00 AM – 5:00 PM (Mountain Daylight Time) Work days: Monday to Friday Location: Remote, Philippines Salary: $5 - $6 per hour, depending on experience Job code: KD-AHLA
Pearl Talent connects skilled professionals with startups across the US and EU, facilitating career growth and development. The client for this role is a telehealth provider expanding access to peptide therapy through a direct-to-consumer model. Their team combines medical innovation with attentive service, delivering personalized treatment plans while upholding operational and compliance standards. Role overview This full-time, remote Customer Support Concierge position focuses on supporting patients throughout their treatment journey. The role involves managing order verification, coordinating with pharmacy partners, and assisting new leads. Collaboration with pharmacy, marketing, and operations teams is essential to ensure each patient receives a seamless experience. Success in this position depends on balancing empathy, attention to detail, and strong organizational skills. The team values individuals comfortable in a startup setting. Work arrangement Fully remote Based in the Davao Region, Philippines (also open to Manila and Cebu) Other eligible locations: Mexico City, Bogotá, São Paulo, Buenos Aires Schedule Full-time (40 hours per week) Friday to Tuesday 9:00 AM to 6:00 PM PST What you will do Guide patients from their first inquiry through ongoing treatment, ensuring they feel informed and valued Verify orders and coordinate with pharmacy partners Nurture leads and support patient onboarding Work closely with marketing and operations teams to deliver a seamless treatment process Requirements Empathy and excellent communication skills Strong attention to detail and organizational ability Comfort working in a startup environment Your impact Customer Support Concierges help shape a positive experience for patients. Their efforts directly affect patient satisfaction, retention, and conversion rates.
assist-world is on the lookout for a dependable and meticulous Virtual Executive Assistant to join our dynamic and rapidly expanding team. This pivotal role requires an individual who excels in process-oriented tasks and thrives in a structured work environment. The ideal candidate will adeptly follow established Standard Operating Procedures (SOPs) while providing vital administrative and operational support. Responsibilities include supporting the sales function, managing post-call follow-ups, handling light billing administration, and executing organized workflows as outlined in Notion.
Job Title: Virtual Assistant for Sales and Lead GenerationPosition Type: Full-timeWorking Hours: 9:00 AM – 5:00 PM ESTWorking Days: Monday – FridaySalary: $6 – $7 per hour, based on experienceJob Code: NR- SalesWork Environment: RemoteAre you a motivated and organized individual looking to make an impact? We are seeking a dedicated Virtual Assistant to enhance our sales operations, manage lead generation tasks, and facilitate effective customer communication.This role merges operational support, sales assistance, and social media management, making it perfect for someone who is detail-oriented, confident on the phone, and eager to convert leads into clients.You will work with a robust database of over 500 leads, focusing on outbound calling, consistent follow-ups, and driving conversions.Core ResponsibilitiesDispatch & Operations SupportUtilize Bambi software to manage dispatch operationsCoordinate schedules and assist with daily operational tasksCustomer CommunicationManage inbound calls and address customer inquiriesOrganize and prioritize email communication (responding, following up)Lead Generation & Sales Support (PRIMARY FOCUS)Execute outbound calls to leads from the existing database (500+ leads)Consistently follow up with potential clientsFoster relationships with leads to support conversion effortsMaintain effective communication to advance leads through the sales pipelineSocial Media ManagementPost engaging content daily on Facebook, Instagram, and LinkedInInteract with the audience (3–5 interactions per platform daily)Enhance brand visibility and lead engagement through social media channelsKey Focus AreasStrong emphasis on lead generation, outbound prospecting, and follow-up effortsConsistent outreach to maximize conversion opportunities
Company OverviewJoin our dynamic and innovative healthcare technology company, assist-world, where we are committed to transforming the industry. With a dedicated team of approximately 32 talented professionals and visionary co-founders, we are on a mission to enhance healthcare through technology. We are in search of a dependable and detail-oriented Executive Virtual Assistant to provide vital support to our senior leadership team, particularly two co-founders, while also assisting a third co-founder and select team members as needed. Success in this role is built on a foundation of consistency, trust, and timely responsiveness.Role OverviewThe Executive Virtual Assistant will act as an essential partner to our leadership team, managing calendars, coordinating travel, organizing inboxes, and scheduling interviews. This opportunity is perfect for individuals who are experienced in supporting executives within fast-paced environments and who prioritize structure, effective follow-through, and proactive communication.Core Responsibilities
On-site|On-site|Tordesillas, Salcedo Village, Makati City, Metro Manila
Dynamic General Virtual Assistant (Hybrid)At Wing, we are on an innovative journey to transform the future of work for businesses around the globe! Our goal is to become the premier destination for organizations seeking to create top-tier teams and streamline their operations seamlessly.We are excited to welcome a General Virtual Assistant who can start immediately! Initial training will take place onsite, followed by a period of Nesting and Certification at our Makati Office. Once paired with a client, you will enjoy a flexible hybrid work environment.Key Responsibilities:1. Efficiently store and organize documents and files.2. Perform data entry tasks: prepare lead lists, transcribe audio recordings, compile payroll information, and organize research notes.3. Conduct product research, procure goods, and secure samples.4. Maintain and update information for marketing and sales initiatives via a CRM system.5. Generate and dispatch invoices, monitor payments, and track company expenses.6. Gather data on industry trends and best practices, and prepare insightful reports for comparative analysis.7. Oversee project monitoring, internal communications, and data organization.8. Coordinate team schedules, mitigate scheduling conflicts, and ensure clients are prepared and punctual for meetings.9. Prepare travel itineraries, including booking hotels and rental cars.10. Manage incoming calls, relay information, and schedule appointments.11. Handle email communication, follow up on correspondence, organize inboxes per client preference, and alert clients to important messages.12. Execute various ad hoc tasks as necessary.Qualifications:• A minimum of 6 months to 1 year of experience in a Virtual Assistant role.• Exceptional communication skills via phone, email, and instant messaging.• Strong organizational and time management abilities.• Tech-savvy and proficient with current technologies, including desktop sharing, cloud services, and VoIP.• Familiarity with word processing and spreadsheet software (e.g., MS Office).• Proficient in managing online calendars and scheduling tools (e.g., Google Calendar).• A proactive mindset and eagerness to learn and be trained.Technical Requirements:• USB headset with noise-canceling capability.• Functional webcam.• Computer with a minimum 1.8 GHz processor and at least 4GB RAM.• Primary internet speed of at least 25 Mbps (cable connection).• Backup internet speed of at least 10 Mbps.Benefits:• Comprehensive training and professional development opportunities.• Flexible hybrid work schedule.• Engaging work environment with a focus on innovation.
Join Our Team as a Medical Virtual Assistant!We are looking for a dedicated and empathetic Medical Virtual Assistant to provide exceptional support to our gastroenterology clinic, specializing in colonoscopies and diagnostic procedures. In this crucial role, you will manage patient communications, coordinate documentation, and aid in clinical workflows through our EHR system, collaborating closely with patients, hospitals, pharmacies, and diagnostic centers.The ideal candidate is detail-oriented, reliable, and possesses strong communication skills. You must be adaptable to changes in workflow and comfortable using technology, including an iPhone for our AllWorx phone system.
