About the job
Job Title: Accounts Payable Specialist
Work Schedule: American (EST)
Work Arrangement: Onsite/Hybrid
We encourage candidates with relevant experience and fluency in English to apply for this exciting opportunity.
Job Overview: As a Senior Accounts Payable Specialist, you will oversee the payment processing function, ensuring that invoices are verified, processed, and payments to vendors and suppliers are executed accurately and on time. This role demands meticulous maintenance of financial records, account reconciliation, resolution of any payment discrepancies, and effective collaboration with both internal teams and external vendors.
Key Responsibilities:
- Adhere to and uphold company standards and processes for predictable outcomes.
- Manage the entire accounts payable cycle efficiently.
- Review and process vendor invoices to ensure accuracy and compliance with company policies.
- Match invoices with purchase orders and receiving documentation for proper authorization.
- Accurately code and enter invoices into the accounting system.
- Reconcile vendor statements and address discrepancies.
- Prepare and execute payment runs, including checks and electronic transfers, while adhering to payment terms.
- Oversee the approval process of expense reports and credit card transactions.
- Collaborate with internal departments for necessary approvals and to resolve invoice-related issues.
- Address and resolve complex inquiries from the accounts payable team.
- Respond promptly to vendor inquiries and rectify payment discrepancies.
- Develop metrics to showcase team performance and identify areas for improvement.
- Assist in month-end and year-end closing activities, including accrual preparation.
- Maintain organized and accurate accounts payable records and documentation.
- Stay informed about best practices in accounts payable and changes in accounting regulations.
- Support Finance leadership in analyzing AP-related data for strategic decisions.
- Provide mentorship to junior accounts payable specialists.
Additional Responsibilities
- Maintain accurate timekeeping records.
- Receive constructive feedback from peers and superiors.
- Escalate complex issues to senior team members as necessary.
- Participate actively in team meetings and training sessions.
