About the job
We are seeking a skilled Document Controller to join our dynamic team, focusing on data center and mission-critical projects. The ideal candidate will be responsible for the establishment and management of project document systems, ensuring the seamless flow of information and compliance with quality standards.
Document Management
- Develop, oversee, and control project document management systems, ensuring effective filing, tracking, and retrieval of all pertinent documents.
- Handle the management of incoming and outgoing documents, including drawings, specifications, contracts, method statements, reports, and correspondence.
- Ensure all documents undergo thorough checks, reviews, version control, and are appropriately distributed to relevant stakeholders.
Compliance & Quality Control
- Ensure documentation adheres to internal quality standards and complies with project procedures and ISO requirements.
- Maintain precise document logs, metadata, and revision histories.
- Assist in audits by preparing and providing necessary documentation.
Coordination & Communication
- Facilitate document submissions between contractors, consultants, project teams, and internal departments.
- Guarantee timely distribution of documents to engineering, construction, safety, and project controls teams.
- Proactively follow up on pending submissions, approvals, and outstanding actions.
System Administration
- Oversee document control software or project platforms (e.g., Aconex, Procore, SharePoint, BIM360, etc.).
- Provide training to users on document control processes and system functionalities.
- Offer support in troubleshooting document management issues.
Reporting
- Produce routine reports on document status, approvals, revisions, and outstanding tasks.
- Support project meetings by preparing document packages, approval lists, and relevant trackers.
