About the job
Core Responsibilities
Project Execution Support – Data Center Design Projects
- Assist the Design/Project Manager in tracking project deliverables throughout all stages (Concept → Schematic Design → Detailed Design → IFC)
- Maintain and regularly update:
- Deliverable trackers
- Design progress dashboards
- Status sheets by discipline
- Timely follow-ups with all disciplines (Mechanical, Electrical, ELV, Architecture, Structural, Civil)
- Track submission deadlines against the planned schedule and proactively highlight delays
- Act as the execution engine supporting the Project Manager
Meeting Coordination & Action Tracking (CRITICAL)
Schedule and coordinate:
- Weekly Design Team Meetings (DTM)
- Internal coordination meetings
- Client review meetings
Prepare:
- Meeting agendas
- Detailed Minutes of Meeting (MoM)
Track:
- Action items across all stakeholders
- Closure statuses and timelines
Ensure all decisions are documented and executed effectively.
Client Coordination Support
Assist the Project Manager in:
- Creating client presentations
- Monitoring client feedback and responses
Maintain:
- Client communication logs
- Request for Information (RFI) and query trackers
Ensure timely responses to all client inquiries, contributing to a professional and responsive client engagement experience.
Schedule & Planning Support
Support the preparation and maintenance of:
- Project schedules (using MS Project/Excel)
- Look-ahead plans (weekly/fortnightly)
Track critical milestones and dependencies (required inputs from clients or other teams), highlight risks to the schedule, and identify delays and bottlenecks, acting as an early warning system for potential setbacks.
