Real Estate Virtual Assistant

Join our dynamic team as a Real Estate Virtual Assistant, where you will play a pivotal role in facilitating seamless daily operations for real estate professionals. In this remote position, you will collaborate with agents, brokers, property managers, investors, and clients to ensure successful property transactions. Your responsibilities will encompass sup…

Join our dynamic team as an Outbound Operations Virtual Assistant specializing in E-commerce Operations. In this remote role, you will be responsible for managing outbound communications, optimizing operational workflows, and supporting our e-commerce initiatives. We are looking for a proactive individual who is detail-oriented and ready to contribute to our growth.

Join RemoteVA as a dedicated Ecommerce Virtual Assistant, where your reliability and initiative will make a significant impact on our expanding team. The ideal candidate is experienced, self-motivated, and capable of working autonomously with minimal supervision. If you thrive in a dynamic environment and excel at meeting deadlines, we want to hear from you!Key Responsibilities:Oversee daily administrative and ecommerce support tasksFacilitate customer support and manage order processingAssist in coordinating and launching email campaigns using Klaviyo or MailchimpCreate engaging social media posts and respond to inquiriesManage product reviews and feedback using YotpoUpdate and manage products through MagentoPerform general virtual assistant duties including report generation and document formatting (MS Word), and basic data entry

About the Company:With over two decades of experience, Outsourced Staff has built strong partnerships with homeowners, councils, developers, architects, builders, and surveyors across South East NSW. Our firm specializes in on-site wastewater management, stormwater quality management, and bushfire hazard assessment.We are on the lookout for a proactive, detail-oriented, and assertive individual to become a key member of our team as a Virtual Executive Assistant. This remote role entails providing comprehensive executive and administrative support while managing tasks, projects, and communications across various businesses.

Join our dynamic team at Global Medical Virtual Assistants as a Medical Virtual Assistant. In this role, you will collaborate closely with healthcare providers and insurance companies to optimize patient care and ensure the seamless functioning of medical operations.Key Responsibilities:Handle inbound and outbound communications with patients, healthcare providers, and insurance companies regarding appointments and inquiries.Exhibit exceptional phone etiquette to foster positive interactions.Collect and verify patient medical histories through various Electronic Medical Records (EMR) systems including Cerner, Epic, AthenaNet/AthenaHealth, and NextGen.Confirm healthcare insurance coverage and eligibility for patients.Provide comprehensive administrative support, including data entry, appointment scheduling, email management, record management, and timekeeping.Assist with health promotion, care plan explanations, patient admissions, and front-desk triage.Serve as a primary liaison between patients and medical professionals, building strong relationships.Maintain compliance with HIPAA regulations to protect patient privacy.

Join our dynamic team as a BCBA Virtual Assistant, where you will play a crucial role in the clinical operations of an ABA therapy provider dedicated to empowering children to achieve their fullest potential.Your primary responsibility will be to support licensed Board Certified Behavior Analysts (BCBAs) with various administrative and clinical documentation tasks to ensure smooth operations.Key Responsibilities:Assist BCBAs in preparing documentation and reportsOrganize and manage treatment plans and behavioral dataCoordinate scheduling of therapy sessionsTrack insurance authorizations efficientlyPrepare detailed ABA session notes and documentationMaintain accurate electronic medical recordsFacilitate communication between therapists and families

Role Overview assist-world is looking for a Virtual Assistant focused on Social Media Outreach. This remote position is based in the Philippines. The role centers on building and maintaining our presence across social platforms, with an emphasis on real engagement and audience growth. What You Will Do Manage and expand assist-world’s social media accounts on multiple platforms. Create and curate content that draws in new followers and keeps current audiences interested. Respond to comments and messages from followers in a timely, friendly manner. Monitor social media metrics and use those insights to refine outreach and engagement strategies.

Position: Virtual Assistant - Claims Disputes & Estimating SpecialistEmployment Type: Full-timeWorking Hours: 8:00 AM – 5:00 PM EDTWork Week: Monday – FridayCompensation: $6 - $7 per hour based on experienceAbout the RoleJoin our client's dynamic roofing company servicing Maryland and Virginia, USA, as a detail-oriented Virtual Assistant focused on managing insurance claim disputes and estimating processes. Your efforts will be essential in maximizing revenue by effectively handling claim disputes and ensuring supplement approvals from insurance carriers.Key ResponsibilitiesEstimating & Scope ReviewAnalyze insurance claim reports to identify justification for full roof replacements.Prepare and submit documentation to insurance adjusters.Supplements & Disputes ManagementDevelop comprehensive justifications, including photos and relevant documentation.Engage in negotiations with insurance adjusters to resolve disputes.Reopen denied claims when warranted.Effective Communication with CarriersContact insurance adjusters via calls and emails to confirm document receipt.Facilitate and expedite approvals.Escalate issues to supervisors and managers as needed.Maintain a sense of urgency until resolution is achieved.Documentation & CRM ManagementEnsure all claim notes are well-organized and up-to-date in CRM (e.g., JobNimbus).Track the status of claims: submitted, pending, approved, or denied.Ensure accessibility of all necessary documentation.Performance Metrics (KPIs)Rate of supplement approvals (% approved vs submitted).Average time for supplement approval.Revenue recovered per job from supplements.Number of claims under active management.

Join our dynamic team at Hadley Designs as a Virtual Ecommerce Coordinator! In this role, you will be pivotal in driving our online sales strategies, managing product listings, and optimizing our ecommerce platforms to enhance user experience and increase revenue. Your expertise will help us stay ahead in the competitive ecommerce landscape.

We Clone You is a premier virtual assistant organization dedicated to offering exceptional virtual assistance services to elevate businesses of all sizes. We are on the lookout for a proactive Virtual Assistant adept in operations and social media monitoring to enhance our client's operational efficiency.In this pivotal role, your responsibilities will include:Irrigation Monitoring (Primary Focus)Log in daily via VPN to access plant/sensor dashboards;Monitor water levels and environmental metrics across various rooms and zones;Analyze readings against target ranges provided by the client;Implement minor irrigation adjustments when required (e.g., modify watering duration or frequency) according to established protocols;Ensure precise accuracy in adjusting numeric values (e.g., differentiating between 5 minutes and 50 minutes);Maintain a structured log to document daily checks and modifications for review;Immediately report any anomalies or irregular patterns to leadership;Social Media & Brand Monitoring (Secondary Focus)Monitor Reddit and other platforms for brand mentions;Engage using neutral, customer-style accounts (not official company accounts);Respond courteously to comments, inquiries, or complaints;Share positive feedback to strengthen brand reputation;Escalate persistent complaints or critical issues;Assist in drafting responses for official accounts when necessary;

Join our team as a Logistics Virtual Assistant, where your exceptional organizational skills and attention to detail will enhance our operational and financial efficiencies. This pivotal role involves managing retail invoicing, overseeing logistics coordination, and streamlining administrative processes to ensure seamless daily operations.We seek a proactive and analytical individual who excels in Excel, Notion, and various productivity tools.Key ResponsibilitiesRetail & Finance Support- Ensure accurate and timely processing of weekly invoicing.- Manage EDI (Electronic Data Interchange) transactions for retail partners.- Coordinate shipping fulfillment and oversee 3PL (Third-Party Logistics) operations.Operations & Logistics- Manage routing requests, ensuring compliance with retail and distributor standards.- Monitor and update shipment statuses, proactively addressing any delays or challenges.- Assist in forecasting and inventory management to maintain optimal stock levels.Administrative & Process Support- Accurately complete and submit Purchase Order (PO) forms.- Support the onboarding process for new team members, vendors, or partners.- Maintain and update records related to finance, logistics, and operations.

Position Overview:Join Okendo as a Technical Support Specialist and become an essential part of our mission to empower Shopify brands with seamless platform integration and support. This role involves guiding merchants through their onboarding process by executing front-end development tasks on Shopify storefronts utilizing HTML, Liquid, CSS, and JavaScript. Your responsibilities will include installing Okendo widgets, setting up features, customizing widgets, and troubleshooting front-end issues. Collaboration with the support team, adherence to coding standards, and contributing to our documentation are vital components of this position.Your Impact:Technical Support Excellence:- Deliver prompt and effective chat and email support to merchants during onboarding, installation, and ongoing maintenance.- Complete onboarding tasks requiring front-end development skills on Shopify storefronts (HTML, Liquid, CSS, JavaScript).- Install Okendo widgets and execute feature setup, including SEO enhancements and app integrations.- Conduct post-installation and maintenance tasks for merchants.- Customize Okendo widgets, add additional components, and troubleshoot front-end bugs.- Uphold Okendo's coding guidelines to ensure the highest quality of work.- Strive for excellence in work quality for yourself and your colleagues.- Proactively request app reviews from satisfied customers.Team Collaboration:- Support fellow team members with inquiries and tasks as needed.- Help maintain and update internal technical documentation.- Escalate incidents to appropriate team members as necessary.Product Insight and Industry Engagement:- Partner with the development team to relay customer feedback and suggest potential product improvements.- Stay updated on industry trends, best practices, and emerging technologies to provide proactive support to merchants.Cross-Functional Collaboration:- Engage in cross-functional projects aimed at improving customer experience and support efficiency.- Work alongside sales and marketing teams to assist in technical aspects of pre-sales activities, including consultations and product demos.Empowerment of Okendo Merchants:- Actively participate in Okendo forums, webinars, and other channels to answer common merchant questions, share insights and best practices, and foster a supportive community.

RemoteVA PH is on the lookout for a talented Graphic Designer & Shopify Content Specialist who will be responsible for crafting exceptional visual assets and managing online content within the Shopify platform. The ideal candidate will possess strong design skills, a deep understanding of e-commerce visuals, and hands-on experience in updating product pages, banners, and store layouts using Shopify.Key Responsibilities:- Develop graphics, product images, banners, and promotional materials.- Edit and enhance images utilizing Adobe Creative Suite tools.- Upload and curate visual content in Shopify.- Ensure all designs are consistent with brand aesthetics and e-commerce best practices.- Optimize images for web performance and Shopify specifications.- Collaborate with team members to refresh product listings and store layouts.- Uphold consistency, accuracy, and quality in all visual assets.

Type: RemoteWork Schedule: 8am-5pm PSTStart Date: ASAPCompany Overview:Helper Heroes is dedicated to revolutionizing home care support across the U.S. Our mission centers around fostering genuine partnerships with home care agencies, where our virtual assistants become integral extensions of their care teams. We are committed to enhancing the care experience through compassion, innovation, and efficiency, ensuring that our clients and their families receive the highest quality of support.Position Overview:We are looking for a highly organized and detail-oriented Executive Virtual Assistant to provide top-tier, strategic support to a multi-business CEO in the homecare industry. This role demands a professional who can exercise independent judgment, maintain a high level of maturity, and present information clearly and concisely. The ideal candidate will possess exceptional communication skills and advanced proficiency in systems and processes.Key Responsibilities:1. Executive Communication & Judgment- Effectively manage the executive's inbox, exercising discretion and professionalism.- Craft polished and professional email communications with an executive tone.- Deliver structured and concise reporting for decision-making.- Confidently seek clarification on incomplete instructions.- Conduct thorough research and prepare insightful briefs for the executive's review.2. Systems Proficiency & Operational Support- Master the AxisCare CRM to support operational workflows and maintain data integrity, while generating simplified reports for strategic insights.- Utilize RingCentral to track communications and ensure organized follow-ups.- Coordinate meetings using Microsoft Teams, managing agendas, minutes, and action items proficiently.- Maintain organized executive dashboards in Excel for milestone tracking and relationship management.- Prioritize and manage the executive's calendar effectively.

Join RemoteVA PH, a premier virtual assistance agency dedicated to delivering exceptional administrative support to clients globally. Our expertise lies in optimizing business operations through dependable virtual assistance.We are in search of a meticulous Virtual Administrator who will be responsible for managing client communications and invoicing. The perfect candidate will possess a strong background in email management, invoice preparation, and be proficient in essential tools such as Outlook, CAD, and QuickBooks.Key Responsibilities: Professionally and promptly manage client email communications. Accurately create and dispatch invoices utilizing QuickBooks. Keep organized records of all communications and transactions. Work collaboratively with the team to ensure a seamless workflow.

wecloneyou is seeking an Operations & Supply Chain Manager (Virtual Assistant) to help keep daily operations and supply chain activities running smoothly. This remote position is based in the Philippines and plays a key role in maintaining efficient, reliable processes across the organization. Key responsibilities Coordinate and monitor supply chain processes to ensure operations stay on schedule Collaborate with different departments to improve productivity and streamline workflows Manage a range of operational tasks, often handling several at once Support efforts to follow procedures and meet deadlines Requirements Background in operations management or a related field Strong organizational skills with close attention to detail Proven ability to manage multiple priorities at the same time Comfortable working remotely and communicating with distributed teams

VirtueStaff seeks a Virtual Assistant / Executive Assistant to provide remote support from Metro Manila, Philippines. This position centers on dependable administrative assistance, helping clients and internal teams keep operations on track. The role is fully remote, allowing work from anywhere in Metro Manila. Key responsibilities Coordinate calendars, manage inboxes, and prepare documents for both clients and internal teams. Schedule meetings, book travel, and handle related logistics. Research topics and compile findings for a range of projects. Draft reports and create presentations with careful attention to detail. Act as a communication link between clients and team members to ensure clarity. Monitor social media accounts and support content creation tasks. Spot opportunities to improve office workflows and overall efficiency. Collaborate with colleagues to meet deadlines and achieve project objectives. What helps people succeed here This position fits those who are comfortable with technology, notice the small details, and take initiative to solve challenges. A proactive approach and strong organizational habits are important for success in this role.

Join our dynamic team as a Medical Virtual Assistant where you will play a vital role in enhancing patient care and supporting healthcare providers. This fully remote position allows you to work from home while making a significant impact in the healthcare industry. Your organizational skills and attention to detail will help ensure smooth operational processes as you manage scheduling, payment collections, and provide essential administrative support.

Dynamic General Virtual Assistant (Hybrid)At Wing, we are on an innovative journey to transform the future of work for businesses around the globe! Our goal is to become the premier destination for organizations seeking to create top-tier teams and streamline their operations seamlessly.We are excited to welcome a General Virtual Assistant who can start immediately! Initial training will take place onsite, followed by a period of Nesting and Certification at our Makati Office. Once paired with a client, you will enjoy a flexible hybrid work environment.Key Responsibilities:1. Efficiently store and organize documents and files.2. Perform data entry tasks: prepare lead lists, transcribe audio recordings, compile payroll information, and organize research notes.3. Conduct product research, procure goods, and secure samples.4. Maintain and update information for marketing and sales initiatives via a CRM system.5. Generate and dispatch invoices, monitor payments, and track company expenses.6. Gather data on industry trends and best practices, and prepare insightful reports for comparative analysis.7. Oversee project monitoring, internal communications, and data organization.8. Coordinate team schedules, mitigate scheduling conflicts, and ensure clients are prepared and punctual for meetings.9. Prepare travel itineraries, including booking hotels and rental cars.10. Manage incoming calls, relay information, and schedule appointments.11. Handle email communication, follow up on correspondence, organize inboxes per client preference, and alert clients to important messages.12. Execute various ad hoc tasks as necessary.Qualifications:• A minimum of 6 months to 1 year of experience in a Virtual Assistant role.• Exceptional communication skills via phone, email, and instant messaging.• Strong organizational and time management abilities.• Tech-savvy and proficient with current technologies, including desktop sharing, cloud services, and VoIP.• Familiarity with word processing and spreadsheet software (e.g., MS Office).• Proficient in managing online calendars and scheduling tools (e.g., Google Calendar).• A proactive mindset and eagerness to learn and be trained.Technical Requirements:• USB headset with noise-canceling capability.• Functional webcam.• Computer with a minimum 1.8 GHz processor and at least 4GB RAM.• Primary internet speed of at least 25 Mbps (cable connection).• Backup internet speed of at least 10 Mbps.Benefits:• Comprehensive training and professional development opportunities.• Flexible hybrid work schedule.• Engaging work environment with a focus on innovation.

Winning Assistants supports clients throughout the insurance claims process, with an emphasis on clear communication and attentive service. The company specializes in restoration services, aiming to make home recovery as smooth as possible. The Customer Care Department is expanding and seeks virtual assistants who pay close attention to detail and take a proactive approach. Role overview The Medical Virtual Assistant - Customer Care Insurance Administrator handles insurance-related tasks and monitors client progress using the company’s CRM. This role serves as a main point of contact between insurance companies and internal teams, helping claims advance and ensuring documentation remains current. Key responsibilities Contact insurance companies and claim adjusters to request updates on claim status, paperwork, and settlements. Gather and organize key documents, including adjuster summaries, scope of loss reports, settlement statements, and payment confirmations. Follow up on submitted estimates and invoices to confirm receipt and processing for payment. Update CRM records with all communications, documents, and changes in status. Move clients through workflow stages as jobs progress. Share updates and flag concerns with internal team members when necessary. Keep digital job files organized and audit-ready. Position details Position type: Full-time Work hours: 8:00 AM – 5:00 PM (Mountain Daylight Time) Work days: Monday to Friday Location: Remote, Philippines Salary: $5 - $6 per hour, depending on experience Job code: KD-AHLA