Senior Executive Assistant at Tools for Humanity | San Francisco

About the Company:Tools for Humanity is pioneering a transformative human network aimed at empowering individuals in the era of artificial intelligence. As AI-driven bots and autonomous agents evolve the digital landscape, we provide a secure and reliable method for verifying genuine human identity while safeguarding privacy. Our innovative products— the Orb…

About the Role: As a Product Counsel at Tools for Humanity, you will play a crucial role in shaping the legal landscape of our innovative products. You will work closely with cross-functional teams to ensure compliance with applicable laws and regulations while also advising on product development strategies that prioritize user privacy and trust. Your expertise will help us navigate the complexities of AI and identity verification in a rapidly evolving digital environment.Key Responsibilities: Provide legal guidance on product development and regulatory compliance.Collaborate with product teams to assess legal risks and develop mitigation strategies.Stay updated on relevant laws and regulations affecting our industry.Draft and review legal documents, including terms of service and privacy policies.Advocate for user privacy and data protection in all aspects of product strategy.

About the Role:We are seeking a passionate and innovative Graphic Designer to join our dynamic team at Tools for Humanity. In this role, you will collaborate with cross-functional teams to create visually stunning designs that communicate our mission of building a trustworthy human network in the age of AI.Responsibilities:Design compelling graphics for our digital platforms, ensuring alignment with brand guidelines.Work closely with product and marketing teams to develop engaging visual content.Participate in brainstorming sessions and contribute creative ideas for campaigns and projects.Adapt designs based on feedback and trends to continuously improve our visual identity.Qualifications:Bachelor's degree in Graphic Design or a related field.Proven experience as a Graphic Designer, with a strong portfolio showcasing your work.Proficiency in design software such as Adobe Creative Suite (Illustrator, Photoshop, InDesign).Strong understanding of typography, color theory, and layout principles.Ability to work collaboratively in a fast-paced environment and meet deadlines.

About the Role: As a Senior Software Engineer specializing in iOS at Tools for Humanity, you will be instrumental in shaping innovative applications that empower users in the age of AI. Your expertise will contribute to building a robust ecosystem where real identities are verified, enabling safer online experiences.Key Responsibilities:Design, develop, and maintain high-quality iOS applications.Collaborate with cross-functional teams to define, design, and ship new features.Continuously discover, evaluate, and implement new technologies to maximize development efficiency.Ensure the performance, quality, and responsiveness of applications.

About the Role: We are seeking a talented Full Stack Software Engineer to join our dynamic team at Tools for Humanity. In this role, you will play a pivotal part in developing innovative solutions that empower real human connection in an increasingly AI-driven world. You will work on cutting-edge technologies to create applications that ensure privacy while verifying real identities.Your Responsibilities: As a Full Stack Software Engineer, you will be responsible for designing, coding, testing, and deploying scalable web applications. Collaborate with cross-functional teams to define, design, and ship new features, while ensuring the performance, quality, and responsiveness of our applications. Additionally, you will work on maintaining the codebase and continuously improve the functionality of our platforms.Qualifications: We are looking for candidates with a strong technical background, including proficiency in modern web frameworks, backend services, and database management. Experience with cloud technologies and a passion for building user-centric applications are essential. Strong problem-solving skills and the ability to work collaboratively in a fast-paced environment are key to success in this role.

About the Role: We are seeking a talented Senior Android Application Software Engineer to join our dynamic team at Tools for Humanity. In this pivotal role, you will leverage your expertise in Android development to create innovative applications that enhance user experiences and contribute to our mission of building a real human network.Key Responsibilities:Design, develop, and maintain high-quality Android applications.Collaborate with cross-functional teams to define, design, and ship new features.Ensure the performance, quality, and responsiveness of applications.Identify and fix bugs, and optimize application performance.Engage in code reviews and mentor junior developers.Who You Are:Proficient in Kotlin and Java, with a strong understanding of Android SDK.Experience with RESTful APIs, third-party libraries, and JSON.Familiarity with version control tools, such as Git.Strong problem-solving skills and a passion for technology.Excellent communication and collaboration abilities.

DoorDash, Inc. is seeking a Senior Executive Assistant based in San Francisco, CA. This role supports the executive team by handling daily schedules, organizing meetings, and ensuring smooth operations. Key responsibilities Manage executive calendars and arrange meetings Coordinate logistics for meetings and company events Handle a variety of administrative tasks to keep executives working efficiently Assist with project management as needed What makes this role important The Senior Executive Assistant helps keep DoorDash’s leadership focused and productive. Strong organizational skills and attention to detail are critical in this position, as the work supports collaboration and daily progress across the team.

As a Human Resources Assistant, you will play a vital role in supporting our HR processes. Your responsibilities will include administering assessments, scheduling appointments, conducting orientations, and maintaining accurate employee records.Key Responsibilities:Administer and score assessments to validate applicants' skills.Coordinate and schedule examinations and appointments effectively.Facilitate onboarding and orientation for new hires.Collect time and attendance records to assist with payroll processing.Compile, prepare, and analyze employee data reports.Maintain up-to-date employee information by entering and updating records.Provide administrative support including formatting documents, organizing tasks, answering calls, relaying messages, and managing office supplies.Ensure confidentiality of sensitive HR information to maintain employee trust.Adhere to organizational standards to maintain quality services.Enhance technical knowledge by participating in workshops and reviewing relevant publications.Collaborate with the HR team to achieve shared goals.

Technical Staff MemberAt humans&, we are dedicated to pioneering a human-centric approach to artificial intelligence. Our mission is to redefine AI by placing individuals and their interpersonal connections at the heart of our innovations.We invite talented researchers and engineers who have made significant contributions to the cutting-edge of AI to join our dynamic team. If you excel in your field and are driven to innovate, we want to hear from you!

About the Role:Join Paraform as an Executive Assistant, where you will play a pivotal role in supporting our CEO and CTO during an exciting growth phase. This position is perfect for an individual with over 5 years of experience working alongside senior executives, adept at thriving in dynamic environments, and committed to ensuring that complex, high-pressure days proceed without a hitch.As the backbone of our leadership team, you will expertly manage calendars, emails, and logistics, proactively anticipating needs and creating the necessary space for our executives to concentrate on expanding and enhancing the business.What You’ll Do:Oversee intricate calendar management and scheduling for the CEO and CTO, coordinating with both internal and external stakeholders.Manage inbox triage and correspondence, ensuring that priorities are addressed and no details fall through the cracks.Assist with light office management and daily operational requirements.Support various special projects and urgent requests as they arise.Serve as a reliable partner, demonstrating proactivity, meticulous attention to detail, and the ability to remain composed under pressure.What We’re Looking For:A minimum of 5 years of experience as an Executive Assistant.Outstanding organizational abilities and keen attention to detail.Strong judgment and discretion, particularly in handling sensitive information.A proactive and resourceful attitude, with a readiness to take initiative.Comfort with the fast-paced, high-growth atmosphere of a startup.If you enjoy working behind the scenes to facilitate smooth operations and wish to have a significant impact by supporting leadership in a rapidly growing organization, we would love to hear from you.Benefits:Competitive CompensationComprehensive Healthcare CoverageCommuter StipendCatered Lunch and Dinner On-SiteGym Membership401k PlanFlexible Paid Time OffAbout Paraform:Paraform is revolutionizing one of the largest and most fragmented markets worldwide: hiring. We aim to modernize and streamline the hiring process to connect employers with the best talent efficiently.

About SentryIn a world filled with subpar software, Sentry is dedicated to transforming the developer experience. Our mission is to empower developers to create high-quality software swiftly, allowing everyone to reconnect with the joy of technology.Backed by over $217 million in funding and trusted by more than 100,000 organizations, including giants like Disney, Microsoft, and Atlassian, we are at the forefront of developing innovative performance and error monitoring tools. Our goal is to minimize bug-fixing time so that companies can focus on what truly matters: building great products.At Sentry, we champion a hybrid work environment across our global locations, with Mondays, Tuesdays, and Thursdays designated as in-office days to foster collaboration. If you have a passion for crafting solutions that enhance the digital experience, join us in shaping the future of software monitoring.About the RoleWe are on the lookout for an enthusiastic and detail-oriented Executive & Office Assistant to collaborate with our leadership team and manage daily operations at our San Francisco office. This pivotal role involves delivering comprehensive administrative support to our executives and partnering with the SF Office Manager to create an inviting and efficient workplace for all employees and visitors. As an integral part of our operations, you will facilitate seamless facility management and enhance communication within the team.If you excel at instilling order amidst chaos in a vibrant and dynamic environment, this opportunity is for you. Join our rapidly growing team committed to revolutionizing software development for half a million developers; we need your expertise!Note: While our company policy supports a hybrid work approach, this position requires in-office presence five days a week in San Francisco.

Join Airwallex as a Senior Software Engineer - AI ToolsAre you ready to make a significant impact in the world of global finance? At Airwallex, we are the leading unified payments and financial platform for businesses around the globe. Our innovative solutions empower over 200,000 businesses, including industry giants like Brex, Qantas, and SHEIN, to seamlessly manage everything from accounts to treasury operations.Founded in Melbourne and now boasting a team of over 2,000 talented individuals across 26 offices worldwide, we are valued at $8 billion and supported by top-tier investors such as T. Rowe Price and Visa. If you're eager to take on challenging projects and grow your career, we want you on our team.What We ValueWe seek dynamic builders with a passion for innovation and a desire to take ownership of their work. You should bring a wealth of expertise and a sharp, analytical mindset, driven by our mission and operating principles. Your ability to make quick yet sound decisions while exploring new avenues will be paramount.As a collaborative team player, you will turn groundbreaking ideas into tangible products and drive our projects to completion. Leveraging AI will be key to working efficiently and solving problems swiftly. Join us in addressing complex challenges with exceptional colleagues while advancing your career in the future of global banking.Your RoleAs a Senior Software Engineer focusing on AI tools, your mission will be to maintain the security of over $150 billion in payments across 150,000 companies and thousands of employees.You will collaborate with internal teams to identify impactful projects, such as developing automation tools, managing our extensive log pipelines, and employing AI to enhance team operations. We value versatility and intelligent problem-solving over specific technologies, so you'll have the freedom to choose the best approaches. Additionally, you'll play a crucial role in mentoring junior engineers and contributing to the growth of our exceptional engineering team.

About HappyRobotHappyRobot serves as the foundational infrastructure enabling enterprises to develop and manage AI workforces. Our AI agents not only communicate effectively but also make autonomous decisions, take actions, and operate seamlessly across various platforms including voice, email, and enterprise systems. Originating from Y Combinator (S23) and supported by a16z and Base10 with an impressive $60M in funding, we are integral to the operations of critical global enterprises.Our platform is rigorously tested in demanding environments where the stakes are high. We began in the logistics sector, creating our unique voice stack, models, and orchestration layer from scratch, and we are now extending this robust infrastructure to every enterprise engaged in the real economy. Discover more about our vision in our manifesto.About the RoleWe are seeking a highly organized, proactive, and resourceful Executive Assistant to support our founders and ensure smooth operations. This role offers a unique opportunity to closely collaborate with leadership in a dynamic, fast-paced environment.What You’ll DoManage calendars, schedule meetings, and coordinate travel arrangements for the founders.Effectively prioritize and handle incoming requests to maximize their time.Prepare meeting agendas, take detailed notes, and follow up on action items.Serve as a primary point of contact between the founders and both internal and external stakeholders.Assist with special projects, research, and confidential tasks as needed.Must Have3-5+ years of experience supporting C-Suite Executives.Demonstrated ability in managing complex, high-volume calendars across multiple time zones.Exceptional organizational and detail-oriented skills, capable of handling multiple priorities effortlessly.Strong communication skills, with the ability to anticipate needs and ensure smooth operations.Discretion and professionalism in handling confidential matters.Proactive and resourceful, with a knack for identifying solutions before challenges arise.Why Join Us?Be part of a pioneering company at the forefront of AI workforce innovation.Collaborate with talented professionals in a vibrant and supportive work environment.

At Ando, we are revolutionizing messaging software tailored for a collaborative future between humans and agents. Our vision transcends mere functionality; we aspire to create a platform that resonates with users, making it not just fast and visually appealing, but intuitively helpful and insightful. Our goal is to enhance the daily work experience so that users are eager to engage with our software for hours and recommend it to their peers.Position OverviewWe are seeking an Executive Assistant to act as a vital partner to our founder and enhance the productivity of our team. In this role, you will orchestrate team events and logistics, managing the myriad details that transform chaotic workdays into seamless, productive experiences.This position merges traditional executive support with project management and operational tasks, making it perfect for a proactive, discreet individual who thrives in a dynamic, high-growth setting.Your ResponsibilitiesManage HR and operational tasks that don’t fall under any specific role.Plan and coordinate customer events, team on-sites, and interview days from start to finish.Arrange travel (both domestic and international), create itineraries, and handle logistics.Monitor action items across the team and provide follow-ups to ensure progress.Utilize Claude Code and other agents to enhance your productivity.Ideal Candidate ProfileAbility to switch contexts swiftly without losing focus.Strong judgment to distinguish between urgent and important tasks.Comfortable navigating ambiguity and resolving challenges as they arise.Outstanding attention to detail and organizational capabilities.Exceptional written and verbal communication skills.Core ValuesTo compete with established players like Slack, we emphasize meticulous attention to detail, taste, and the subtleties that enhance user experience—elements that may go unnoticed but are crucial. We are building a team that upholds the highest standards and values:Craftsmanship is key: We focus on the details that may be overlooked but are felt in every interaction, animation, and word choice.Clear thinking...

Join Our Team as an Executive AssistantAt Conversion, we're on a mission to revolutionize marketing automation for modern software companies. Our AI-native platform streamlines the chaotic world of marketing, ensuring that growth teams can effectively manage their entire go-to-market strategy from a single, efficient interface. With over $28 million in funding and a rapidly growing customer base of more than 4,000 clients, our team in San Francisco is eager to welcome a dynamic Executive Assistant who can thrive in our collaborative and fast-paced environment.As our first Executive Assistant, you will play a pivotal role in shaping our future. You will be responsible for managing the founders' calendars, coordinating meetings, and facilitating communication to maximize productivity. Your contributions will extend to building recruiting pipelines, organizing team events, and scouting locations for our next office space. If you are passionate about helping teams succeed and enjoy tackling diverse challenges, we want to hear from you!

Join us at Cohere as an Executive Assistant where you will play a crucial role in supporting our executive team. Your responsibilities will include managing schedules, coordinating meetings, and ensuring that our executives are well-prepared for their engagements. We seek a proactive individual with exceptional organizational skills and an ability to thrive in a fast-paced environment.

Join ServiceNow as an Executive Assistant, where you will play a pivotal role in enhancing the efficiency of our executive team. Your expertise in organization and communication will ensure smooth operations and help drive our mission forward.

HockeyStack is a pioneering Applied AI firm dedicated to revolutionizing sales, marketing, and customer success for B2B businesses. Our mission is to construct the most comprehensive and precise representation of the B2B buyer by integrating seamlessly with every tool your team employs, collaborating with third-party data providers, and deploying custom AI research agents. We leverage this data to drive applications that automate intricate, high-value workflows across revenue and go-to-market teams.Our flagship offerings include:Marketing Intelligence – swiftly addresses inquiries such as “What caused that sudden decline in pipeline?”Account Intelligence – highlights next-best actions to guide representatives in converting target accounts.Since our inception in January 2023, we've successfully navigated through Y Combinator, secured a $26 million Series A led by Bessemer, achieved a remarkable 3× year-over-year growth, reached multimillion ARR, and currently process over 60 TB of GTM data each month. Operating out of our San Francisco headquarters, we thrive in a fully in-person environment, prioritizing rapid progress and hiring individuals who are eager to succeed. Your MissionAs HockeyStack continues to expand, we are on the lookout for an outstanding Executive Assistant to the CEO to serve as a strategic ally and multiplier for our founder and executive team.This role transcends traditional administrative duties. You will anticipate needs, enhance operational efficiency, and ensure the CEO’s time is concentrated on the most impactful priorities. You’ll convert strategic goals into actionable plans, manage intricate workflows, and maintain alignment among the CEO and leadership team.Your position will place you at the heart of the organization, collaborating with investors, executives, clients, and partners. Ideal candidates will demonstrate exceptional organization, proactivity, technological proficiency, and ease in navigating a fast-paced, high-growth atmosphere.This high-trust, high-visibility role offers direct insight into company strategy and executive decision-making, allowing your contributions to resonate throughout the organization as you aid the CEO in precise execution and scaling efforts. What You’ll DoExecutive Support & LeveragePartner closely with the CEO — managing priorities, context-switching, and ensuring follow-through on execution.Proactively identify needs before they arise and solve issues rather than merely reacting to requests.Ensure alignment and efficiency across various teams and stakeholders.

Executive Assistant to the CEOAs the Executive Assistant to the CEO at Firecrawl, you will play a pivotal role in ensuring the seamless management of our CEO's calendar, communications, and commitments. This position demands a high level of trust, accuracy, and a commitment to excellence. Your main responsibility will be to guarantee that every aspect of the CEO’s schedule operates smoothly, ensuring that no important task is overlooked.Key Responsibilities:Calendar Management: Oversee the CEO's calendar with absolute clarity and organization, ensuring that every meeting is purposeful and well-prepared.Inbox Triage: Manage a high-volume inbox, prioritizing urgent matters and drafting timely responses to ensure that critical communications are addressed promptly.Follow-through on Commitments: Prepare briefing materials for meetings, track action items, and ensure that all commitments are executed effectively.

Join us as an Executive Assistant in our vibrant Dogpatch neighborhood in San Francisco!At Giga, we are pioneering the development of AI agents that are relied upon by the foremost B2C companies globally. Our innovative solutions empower industry leaders such as DoorDash to manage their most intricate support and operational workflows across voice, chat, and email channels.Having successfully raised $61M in a Series A funding round, Giga is on an ambitious trajectory with several esteemed customers. We are committed to revolutionizing customer experience through real-time AI agents capable of understanding emotions, resolving issues instantaneously, and scaling operations for the largest enterprises worldwide.This is a thrilling moment for Giga, as we aim to establish ourselves as the premier AI platform for enterprise automation, driven by our cutting-edge voice superintelligence. To achieve our bold vision, we are looking for exceptional engineers to join our team.Our work impacts millions daily, providing our engineers with the autonomy to make a significant difference. This is a unique opportunity to be part of a company with visionary founders and a clear path to becoming a generational enterprise.If you resonate with our mission and are eager to contribute, we encourage you to apply!About the RoleAs the Executive Assistant, you will be the executive's go-to partner, overseeing time management, information flow, and logistics, ensuring that critical tasks progress seamlessly.This position is a career support role that fuses executive assistance with effective communication and diligent follow-through. You will master calendar management, inbox organization, travel arrangements, prepare meetings, draft clear communications, and ensure commitments are met.Who You AreYou possess experience supporting executives in dynamic, high-pressure environments (such as VC-backed startups, venture capital firms, or leading consulting agencies) and bring a sense of urgency, professionalism, and discretion from day one.Your organizational skills are exceptional, and you excel at clear writing and reliable follow-through.You are confident in representing the executive office both internally and externally.Ideal backgrounds include:Experience in fast-paced, high-stakes environments