About the job
Wellis is rapidly growing, and with that growth comes an increase in transactions, complexity, and an urgent need for a robust financial foundation. We are seeking a Finance Administrator who will take ownership of the daily financial administration. You will report directly to the CFO and play a vital role in establishing a single, reliable source of truth for our financial data.
About Wellis
Wellis is a fast-growing healthtech scale-up reinventing one of the most traditional sectors: pharmacies. What began as a small initiative has transformed into a profitable European company with tens of thousands of customers , and we are just getting started.
By combining medical expertise with technology and data, we make healthcare smarter, more efficient, and personalized. Our focus areas include weight management, lifestyle coaching, and tailored medication.
At Wellis, you will join a driven and ambitious team that adapts quickly, breaks conventions, and builds with impact. We foster an environment where professionals feel at home: with short communication lines, substantial ownership, and the energy of a rapidly growing organization.
Your Mission
You will be the financial conscience of our daily operations. Your mission is to ensure a flawless, up-to-date administration that serves as a solid foundation for the entire organization. As the company expands, you will bring structure and calm by ensuring that every invoice, expense claim, and bank transaction is processed timely and accurately. Thanks to your efforts, we will always have real-time insights into our figures, and the month-end closing will run smoothly. You will help shift us from reactive to proactive process management, collaborating closely with HR (payroll/expenses), Customer Care (billing), and Operations (procurement).
Key Responsibilities
Manage the financial inbox and act as the first point of contact for inquiries from suppliers and internal stakeholders.
Take ownership of accounts payable: collect and process purchase invoices and receipts, follow approval procedures, and prepare payment batches.
Manage accounts receivable: track outstanding invoices, coordinate with Customer Care on billing issues, and assist with follow-up actions on collection activities.
Process daily bank transactions and cash books, ensuring that payments and receipts are matched to the correct (outstanding) items.
Support payroll administration and statutory filings by assisting with salary payments, VAT returns, and wage tax filings.
Assist the CFO with month-end closing and reporting tasks.
