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HR Operations Assistant

First CircleHong Kong, Hong Kong, Hong Kong
On-site Full-time

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Experience Level

Entry Level

Qualifications

To thrive in this role, you should possess:Excellent organizational skills and attention to detail. Strong communication and interpersonal skills. Ability to manage multiple tasks and prioritize effectively. Experience in HR or administrative roles is a plus.

About the job

About Us

First Circle is a rapidly expanding, profitable neobank dedicated to supporting SMEs in the Philippines, supported by esteemed investors including the World Bank Group (IFC). Our innovative Business Credit Line and Business Bank Accounts empower thousands of SMEs to thrive and expand. With a dynamic product development pipeline, we are set to launch exciting offerings such as SME Corporate Cards, Payroll services, Invoice management, and Solar Financing, all aimed at transforming the SME banking experience through cutting-edge software and robust financial products.

Our diverse team of over 200 professionals from more than 10 nations fosters a culture of ownership, problem-solving, and continuous development. We prioritize collaboration and transparent communication, allowing us to operate efficiently and elevate our standards as we grow. This ethos has driven our remarkable growth of over 100% year-on-year.

The Role

We are seeking an exceptionally organized and proactive HR Operations Assistant to join our Hong Kong hub. You will serve as the operational backbone of our People function in Hong Kong, collaborating closely with C-level executives and team members across our global offices in Manila, Singapore, Serbia, and London to ensure seamless operational processes.

This is a hands-on, detail-oriented role ideal for someone who thrives in a fast-paced environment, takes initiative, and is willing to engage in everything from urgent logistics to day-to-day administrative tasks.

What You'll Do

Travel & Logistics

  • Coordinate and manage flights, accommodation, and transportation for employees traveling between our global locations.
  • Maintain travel records for financial accountability and ensure all bookings comply with company travel policies.
  • Handle urgent changes and itinerary adjustments with minimal disruption.

Scheduling & Coordination

  • Manage calendars and coordinate meetings across various time zones for HR and leadership teams.
  • Organize interviews, team meetings, and cross-hub discussions.
  • Prepare meeting agendas, document notes when necessary, and monitor follow-up actions.

Candidate Experience

  • Act as the primary point of contact for candidates throughout the recruitment process in Hong Kong.
  • Conduct check-ins at critical stages of hiring to keep candidates informed and engaged.
  • Coordinate interview logistics, including room reservations, video conferencing setups, and communication with hiring managers.

Visa & Immigration

  • Assist in the complete visa and work permit processes for employees relocating to or working from the Hong Kong hub.
  • Work with immigration consultants, governmental agencies, and internal stakeholders to ensure timely and compliant processing.
  • Keep accurate records of visa statuses, expiry dates, and renewal timelines.

About First Circle

First Circle is a rapidly growing neobank focused on providing innovative financial solutions to SMEs in the Philippines. Backed by prominent investors, we empower businesses with essential banking services and products designed to foster growth and success.

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