About the job
Join US Federal Solutions (USFS), an ISO 9001 certified management consulting firm headquartered in the National Capital Region. With a presence in 12 states, our team boasts an average of over 10 years of experience, with more than 80% holding bachelor's degrees and over half possessing advanced degrees in business and technology. Founded in 2010, we specialize in providing financial management, acquisition management, program management, and data analytic support services to federal and state governments.
Position Overview
As a Mid-Level Clerical and Administrative Support Specialist, you will play a vital role in supporting the Office of the Assistant Secretary of the Air Force for Financial Management and Comptroller (SAF/FM). This position requires detail-oriented individuals dedicated to delivering exceptional administrative and operational support within a structured environment focused on Air Force financial management. The ideal candidate will demonstrate strong organizational skills, responsiveness, and the ability to support senior government personnel in a dynamic setting.
Your contributions will be essential in ensuring the smooth operation of SAF/FM through effective administrative practices, clear communication, and reliable follow-through on tasks.
Key Responsibilities
Administrative & Clerical Support
- Deliver day-to-day clerical and administrative support across various executive and office functions.
- Understand SAF/FM’s mission and organizational structure for effective communication and coordination.
- Monitor communications and manage scheduling for assigned federal staff, including maintaining daily calendars.
Correspondence & Documentation
- Draft, edit, and format correspondence, memorandums, reports, presentations, and official communications.
- Ensure all correspondence requiring signatures is accurate, well-formatted, and compliant with regulations.
- Track and manage correspondence and deadlines using approved databases to ensure timely completion.
- Document and update internal standard operating procedures related to clerical and administrative processes.
Meetings, Conferences & Events
- Plan and coordinate on-site and off-site meetings, conferences, and events for SAF/FM leadership and staff.
- Support high-profile meetings by managing logistics, including venues, attendees, and schedules.
- Prepare presentation materials such as slide templates and meeting binders.
- Set up conference and board rooms with necessary materials and audio/visual equipment.
