Personal Assistant / Administrative Coordinator

Role overview The Administrative Business Partner at bjakcareer supports leaders and teams in Malaysia by managing scheduling, logistics, and daily operations. This position helps others focus on strategic objectives by ensuring day-to-day tasks run smoothly. Accuracy, organization, and reliability are central to the role. Working closely with Executive Business Partners and the broader executive operations team is a regular part of the job. Main responsibilities Manage complex calendars for multiple leaders, balancing priorities and resolving scheduling conflicts. Coordinate meetings across teams and time zones, both internally and externally. Arrange travel, including detailed itineraries and schedules. Process expenses promptly and accurately. Support team meetings, offsite events, and internal gatherings. Facilitate clear communication and smooth interactions between internal teams and external stakeholders. Maintain transparency and follow through on all scheduling and logistics commitments. Requirements Experience in administrative support, coordination, or operations roles. Strong organizational skills with keen attention to detail. Ability to manage multiple priorities consistently and precisely. Clear communication skills and a professional approach with stakeholders. Dependable and committed to completing tasks. Comfortable adapting to changing priorities and environments. Experience working across time zones and with global teams is a plus. Work culture Teams at bjakcareer are small and highly skilled. Hands-on contributions, collective decision-making, and quick execution are valued. There is a strong emphasis on quality and continuous learning. Team members bring structure, exercise sound judgment, and work independently to deliver an outstanding product to users. Interview process Candidates who move forward can expect three to four interviews as part of the selection process, if there is a mutual fit.

PRIMARY RESPONSIBILITIESEnhance financial outcomes and strategic initiatives by thoroughly analyzing data, managing budgets, and conducting forecasts. Serve as a strategic ally, optimizing costs and collaborating with cross-functional teams to ensure alignment of operational activities with corporate objectives. Key duties encompass variance analysis, financial reporting, and oversight of the commercial and financial facets of multiple business units, along with internal control and risk management. SPECIFIC RESPONSIBILITIESFinancial Planning & Analysis (FP&A): Design, administer, and oversee annual budgets, forecasts, and long-term financial strategies.Performance Monitoring: Scrutinize monthly, quarterly, and annual financial outcomes, probing into discrepancies between actual results, previous year data, and forecasts.Business Collaboration: Present analyses of business processes and significant financial concerns to senior management, delivering actionable insights to enhance profitability and support decision-making across leadership and operational teams.Cost & Operational Enhancement: Assess and refine cost structures, profit margins, and operational efficiencies.Reporting & Compliance: Supervise business reporting, guarantee adherence to legal standards, and uphold internal control systems.Strategic Insights: Perform commercial and market evaluations to uncover growth potentials, new product opportunities, and marketing strategies.Internal Control: Establish and sustain effective internal controls, acting as the INTERNAL CONTROL CHAMPION for the country.

Role overview bjakcareer seeks an HR Business Partner to guide and support people strategy in Malaysia. This position partners with several departments to ensure HR practices match business needs and encourage organizational growth. What you will do Work with teams throughout the company to align HR initiatives with business objectives Create and execute HR strategies that contribute to company growth Support employee engagement and help build a culture focused on excellence Location The role is based in Malaysia.

Join Sika AG as an HR Business Partner and play a pivotal role in shaping our workforce strategy. In this position, you will collaborate closely with leadership to drive HR initiatives that align with our business objectives. Your expertise will be vital in fostering a positive workplace culture, enhancing employee engagement, and supporting organizational development.

Role overview bjakcareer is hiring a C-Level Executive Business Partner based in Malaysia. This position works closely with senior executives, managing their priorities and supporting daily operations at the highest level. The role involves coordinating projects across teams, often in situations where details are evolving or unclear. Strong judgment, reliability, and the ability to work independently are essential. Main responsibilities Serve as a trusted advisor to C-level leaders, clarifying and executing their priorities. Manage complex calendars and schedules, balancing competing demands. Coordinate cross-departmental projects and initiatives, ensuring progress through to completion. Prepare materials, summaries, and briefings for meetings and both internal and external engagements. Identify potential gaps, risks, or misalignments early and help resolve them. Streamline workflows and processes to increase efficiency and transparency. Communicate clearly with a wide range of stakeholders, tailoring messages as needed. Handle confidential information with care and maintain professional integrity at all times. Requirements Experience supporting executives, in operations, or in a similar capacity. History of working with senior leaders or managing multiple stakeholders simultaneously. Strong organizational skills and the ability to set and manage priorities. Attention to detail with a commitment to following through on tasks. Effective communicator, able to convey information to different audiences. High level of discretion and professionalism in all interactions. Comfortable working independently, especially when priorities shift quickly. Willingness to collaborate across time zones with global teams. How we work bjakcareer builds products with small, focused teams. This structure enables quick decision-making and supports continuous learning. Success in this environment means bringing order to ambiguity, applying sound judgment, and working independently. The aim is to deliver an outstanding product experience for users.

Join Solarvest, a leader in renewable energy, as a meticulous and proactive Business Development Administrator. This pivotal role will support our business development team in enhancing growth and operational efficiency. You will be key in managing administrative functions, fostering communication, and ensuring our business development strategies are both organized and effective.Key Responsibilities:Assist in crafting and submitting proposals, ensuring all necessary documentation is accurate and thorough.Keep detailed records of business development activities, tracking leads, opportunities, and contracts.Coordinate meetings, events, and presentations for the business development team.Generate insightful reports and analyze data to aid in decision-making and strategy formulation.Facilitate communication among team members and with external stakeholders, ensuring timely follow-ups and information dissemination.Support the development and execution of business strategies and initiatives by providing essential administrative and logistical support.Oversee the administration of contracts and agreements with clients and partners.Stay updated on industry trends and market conditions to effectively contribute to business development efforts.Perform additional duties or projects as assigned by management.

Key Functional AreasBusiness Partnership & Customer ServiceForge robust partnerships with business units and the Country Managing Director, delivering top-tier HR support and solidifying HR’s role as a value-adding function.Ensure a proactive HR presence, effectively communicating organizational and personnel-related changes to all employees.Recruitment & Talent AcquisitionOversee recruitment at all levels, attracting top-tier talent while ensuring adherence to corporate policies, branding, and the company vision.Establish and nurture relationships with sourcing channels and employ effective interviewing methodologies and assessment tools.Compensation, Benefits & PayrollAdvise on and implement remuneration policies and salary structures that align with local practices and SGS guidelines.Manage job evaluations, annual salary reviews, and performance bonus processes.Supervise payroll processing, ensuring accuracy, legal compliance, timely payments, and proper tax and social security reporting.Learning & Development and Performance ManagementExecute the regional L&D strategy and coordinate training initiatives in collaboration with line management to meet business needs.Manage the SGS performance management framework, providing training and coaching to supervisors and employees.Compliance, Organization & Team LeadershipEnsure compliance with all relevant employment regulations, labor laws, and SGS Group HR policies and standards.Lead, mentor, and develop the HR team to deliver exceptional services; identify and promote potential future HR leaders.Prepare HR department budgets and assist with manpower planning for other departments.Safety, Integrity & General ResponsibilitiesUphold SGS Health, Safety, and Environment (HSE) Policy along with the Code of Integrity and Professional Conduct.Perform additional responsibilities as assigned by Senior Management.

Job Overview:The Business Administrative Executive plays a pivotal role in providing comprehensive administrative and operational support to the Vice President at Solarvest's Global Office. This position is crucial for ensuring the efficient management of daily operations, fostering effective cross-functional communications, and assisting with strategic initiatives related to global operations.Key Responsibilities:Oversee the VP’s calendar, assist the Head of Department (HOD) with meeting coordination, travel arrangements, and correspondence.Compile reports, presentations, and briefing materials for executive meetings to ensure all necessary information is available.Facilitate both internal and external communications across various global offices and departments.Support tracking of projects, documentation, and follow-ups on critical initiatives to ensure timely execution.Manage confidential information with the utmost discretion and professionalism.Assist in monitoring budgets, expense reporting, and procurement processes for effective financial management.Organize events, conferences, and stakeholder engagements as needed, showcasing the company’s commitment to collaboration.

We are seeking a dynamic and results-oriented Business Administrator to join our team focusing on Energy and Infrastructure projects in Asia. This role is pivotal in supporting our operations across multiple projects, ensuring efficiency and excellence in execution.Your responsibilities will include managing project schedules, coordinating with stakeholders, and maintaining documentation. You will play a key role in facilitating communication between teams and clients, ensuring all project goals and deadlines are met.

About Averis: Averis is a leading global provider of innovative business solutions, specializing in high-quality shared services across finance, human resources, IT, and customer service sectors. With a commitment to operational excellence and sustainable growth, Averis cultivates an inclusive and vibrant workplace that empowers employees to excel and drive the company's success.Key Responsibilities:- Serve as a strategic partner to business leaders, aligning HR initiatives with organizational goals to foster success.- Offer expert advice on talent management, workforce planning, and succession strategies to maintain a strong talent pipeline.- Collaborate with leadership to pinpoint and tackle key people-related challenges and opportunities within the organization.- Champion employee engagement initiatives and nurture a positive workplace culture that reflects Averis' core values and mission.- Design and implement HR programs, policies, and processes that align with business objectives and adhere to legal and regulatory standards.- Analyze HR metrics and data to deliver insights and recommendations for ongoing improvements in HR practices and overall business performance.- Facilitate performance management processes, including goal setting, performance evaluations, and development planning.- Lead change management initiatives and support teams during organizational transformations.- Act as a trusted advisor to both employees and managers, fairly addressing concerns and resolving conflicts.- Partner with the HR team to create and execute training and development programs that enhance employee skills and competencies.

Join Ramboll as an HR Business Partner for Southeast Asia, where you will play a pivotal role in enhancing employee engagement and promoting equality, diversity, and inclusion (EDI) initiatives across our teams in the region. You will collaborate closely with various stakeholders to drive a culture of engagement, ensuring that our employees feel valued and empowered.

Join Accion Labs as an Oracle E-Business Suite Application Administrator, where you will play a crucial role in managing and optimizing our enterprise applications. You will be responsible for ensuring the smooth operation of the Oracle E-Business Suite, providing technical support, and implementing system enhancements to improve efficiency.

Join our dynamic team as an HR Business Partner (L&D) where you will leverage your expertise in Learning & Development to foster a culture of growth and innovation. We are looking for a seasoned professional who can drive effective people strategies to facilitate our business expansion.Key Responsibilities:Advise and support business leaders on strategic HR initiatives, including organizational restructuring, talent management, and career development.Design and evaluate training programs to ensure they align with corporate objectives and contribute to employee growth.Develop and implement comprehensive in-house training initiatives.Plan and deliver coaching and mentoring programs tailored to different staff levels.Assess training needs to boost employee performance and overall organizational effectiveness.Measure the impact of Learning and Development initiatives on staff performance and success.Oversee the Training Needs Analysis (TNA) process and create the Annual Training Plan for all departments.Maintain training records, manage HR data, process HRDF claims, and handle payments to training providers.Lead and contribute to HR initiatives related to Diversity, Equity, and Inclusion (DEI).Additional Responsibilities:Act as a trusted partner and point of contact for HR matters, performing workforce analysis using data such as surveys and retention statistics to identify trends and collaborate with peers to implement best practices.Ensure HR policies comply with employment laws and company standards.Manage internal and external audits concerning HR functions.Lead or participate in HR projects aimed at enhancing processes and organizational performance.Collaborate with corporate HR functions on compensation, performance management, talent reviews, and development programs.Perform any other duties as assigned by superiors.

Join Delivery Hero as a Specialist in Partner Growth Strategy, where you will play a crucial role in developing and executing strategies that enhance our partnerships and drive growth. You will collaborate with various teams to identify opportunities, analyze market trends, and implement innovative solutions that align with our business objectives.

About the RoleAs a pivotal commercial figure within the Asia MSG, you will play a crucial role in fostering growth and success. This multifaceted position requires you to navigate a well-established business landscape while simultaneously cultivating relationships with advertisers, particularly in a less developed sector. Your primary responsibility will be to support the Commercial team for the Agencies & Advertisers verticals across Malaysia, driving new business opportunities and nurturing key account relationships with major clients.Your role will also involve formulating go-to-market strategies and client-specific account plans to enhance engagement with existing clients. You will share best practices across client vertical sales teams and spearhead local contracts and engagements in Malaysia. The overarching goal of the team will be to drive revenue growth and increase product penetration within the Malaysia sales group.Role ResponsibilitiesNew Business DevelopmentDesign and implement monthly, quarterly, and annual sales plans to identify growth opportunities among existing and new client groups.Achieve quarterly and annual sales targets through proactive business development.Collaborate with the Marketing team to develop an annual media plan that promotes Nielsen as a leading brand and generates numerous sales leads.Forge strong internal relationships across various business units to support opportunity identification and sales conversion.Engage senior leadership in the proposal and pitch development process.Sales StrategiesAnalyze and prepare sales reports (SalesForce and others) on a weekly, monthly, quarterly, and annual basis to establish realistic and achievable sales pipelines and strategies.Assist in developing competitive pricing strategies and marketing initiatives.Manage and enhance mid to long-term strategies that strengthen existing client relationships and support industry requirements.Drive marketing efforts and rollout strategies for new product introductions in the industry.Client EngagementBuild strong, trust-based relationships with clients and key industry stakeholders.Collaborate with Nielsen teams to optimize their deployment on Nielsen accounts to enhance retention and create upselling opportunities.Gain a deep understanding of Nielsen's audience measurement solutions and other relevant products to provide clients with a comprehensive set of insights.

Join OKX as a Senior Administrative Manager and be a pivotal force in streamlining our administrative functions. You will lead a dynamic team, ensuring operational excellence and providing strategic support to various departments. This role is ideal for a proactive leader with a keen eye for detail and a passion for organizational efficiency.

Join Carousell Group as an Assistant Retail Partner and become a key player in our dynamic Sales Operations team. In this role, you will support our retail partners by ensuring a seamless experience while driving sales performance and providing exceptional customer service. You will collaborate closely with various stakeholders to implement effective strategies and provide insights that help our partners thrive in a competitive retail landscape.

As an Enablement Partner focused on Adoption at Seek Limited, you will play a pivotal role in facilitating the successful integration and utilization of our products and services. This position requires a dynamic individual who is passionate about driving user engagement and enhancing customer experiences. You will collaborate with various teams to ensure that our clients maximize their investment through effective training and support.

Join Experian as a Database Administrator, where you'll play a crucial role in managing and optimizing our database systems. Your expertise will ensure the availability, performance, and security of our data environment, supporting our mission of providing valuable insights and solutions to our clients.