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Purchase Order Administrative Specialist

d-ployPrague, Prague, Czechia
On-site Full-time

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Experience Level

Experience

Qualifications

QualificationsA minimum of one year of relevant experience in administrative roles, financial support, or working with Purchase Orders in an international company. Proficient understanding of Goods Receipt booking and general accounting principles. Advanced skills in MS Office, particularly MS Excel, along with familiarity with MS Outlook. Excellent communication skills, capable of engaging effectively with diverse partners including Project Managers and the Finance community. Working knowledge of SAP is highly advantageous. Strong business process administration skills with a focus on the Purchase Order process. Fluency in English, both spoken and written. Candidates must provide a Criminal record extract not older than three months.

About the job

D-ploy is a leading provider of IT and Engineering Solutions, operating across the EMEA region, including Switzerland, Germany, Czech Republic, Austria, the UK, and the USA. We take pride in our ability to deliver innovative and top-tier services and solutions to industry-leading clients. Our focus on building strong relationships and trusted partnerships within the IT community enables us to enhance our customers’ IT productivity and contribute significantly to their organizational success.

We are currently seeking two enthusiastic and detail-oriented Purchase Order Administrative Specialists to join our vibrant team in Prague. This is an excellent opportunity to work within the pharmaceutical industry, gaining exposure to cutting-edge technologies in an international environment.

Key Responsibilities

  • Act as the primary point of contact for customers regarding Purchase Order (PO) creation and Goods Receipt (GR) booking.
  • Oversee the entire purchase order process, ensuring accurate invoice control and proper booking of goods receipts.
  • Facilitate the creation of Work Orders and track their approval flow within our internal systems.
  • Manage monthly accruals through the collection of relevant financial data.
  • Update the Finance Operation SharePoint and provide ad-hoc reporting support to the Financial Analyst or Finance Coordinator.
  • Ensure compliance with Internal Guidelines and IGM standards in all executed processes.

About d-ploy

D-ploy is committed to providing innovative IT and engineering solutions across the EMEA region. Our strong relationships within the IT community allow us to enhance client productivity and drive organizational success.

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