Administrative Assistant – The Heart of Espace Finances!

Administrative Assistant – The Heart of Espace Finances!Location: 100% in-person at our offices (33, rue Carrier, Lévis).Schedule: 35 hours/week, from 8:30 AM to 4:30 PM. Start Date: Mid-April 2026.Salary Range: $21.77 - $23.95 (annualized $39,621 - $43,589)💡 Who Are We?Espace Finances is a non-profit organization dedicated to assisting individuals in manag…

Role Overview Boyd Gaming Corporation is hiring an Administrative Assistant in Ottawa. This position helps keep daily operations on track by handling a range of administrative and clerical tasks. What You Will Do Manage team schedules and calendars Organize meetings and coordinate logistics Handle general clerical duties to support office operations Assist with internal communication and document management Who This Role Suits This role offers a strong starting point for those interested in building an administrative career. Candidates who enjoy supporting teams and keeping details organized will thrive here.

Role overview This Administrative Assistant position at AltaLink is based in Edmonton, Alberta. The role centers on supporting daily office operations and ensuring clear communication within the team. Success in this position depends on strong organizational skills and a careful approach to details. Main responsibilities Manage calendars, schedule appointments, and coordinate meetings for staff. Assist in preparing reports and creating presentations for internal and external use. Maintain filing systems and databases, keeping information organized and current. Handle correspondence and communicate with stakeholders as required.

Join our dedicated team at the Conseil Scolaire Francophone de la Colombie-Britannique as an Administrative Assistant I at our school. This part-time position (25 hours per week) offers an excellent opportunity to support our educational environment and contribute to the success of our students. You will be responsible for various administrative tasks such as managing schedules, maintaining records, and assisting with communication within the school community.

Artelia seeks an Administrative Assistant / Recruitment Specialist to join the Energy department in Longueuil. This position blends administrative responsibilities with active participation in recruitment efforts. Main responsibilities Manage various administrative tasks to support daily operations within the department Contribute to recruitment activities, assisting in attracting and onboarding new professionals Role impact This role supports the smooth functioning of the Energy team and plays a part in shaping its future by helping to build a strong workforce.

Join the Environment & Earth Sciences team at CIMA+, where sustainability is at the core of our values. We prioritize environmental, social, and economic benefits in every project. Our certified engineers and technicians possess extensive knowledge of local conditions, allowing us to deliver a comprehensive range of environmental services to both public and private sector clients. We are equipped to handle complex environmental projects while integrating eco-friendly solutions in every infrastructure, construction, transport, and energy project we undertake. Join us in a dynamic, innovative, and collaborative environment where you can make a real impact. Together, we will push boundaries and exceed expectations to tackle tomorrow's challenges and build a better world!The Environment and Earth Sciences department at CIMA+ is currently seeking an Administrative Assistant to join our Montreal office.In this role, you will be responsible for various administrative and technical tasks to ensure the smooth operation of projects, collaborating with a team of engineers, biologists, and other professionals in their activities.We offer a flexible hybrid working model that allows you to work from home as well as from our offices.Your main responsibilities will include:Document Preparation: Reviewing, correcting, and formatting various documents (reports, letters, service proposals, meeting minutes, presentations, project sheets, etc.) while ensuring quality.Operational Support: Creating projects in various platforms, following up and updating information in management systems, welcoming and onboarding new team members, responding to inquiries from employees, project managers, and directors, completing purchase orders, and assisting with billing tasks.

Join our dynamic team at American Iron & Metal as an Administrative Assistant in the Transportation department. In this role, you will support our logistics operations by managing schedules, processing transportation requests, and maintaining records. We are looking for an enthusiastic individual who is eager to learn and grow within the transport and logistics field.

At DIALOG, we are dedicated to harnessing the power of design to enhance the wellbeing of our communities and the environment we inhabit.As a collaborative team of architects, interior designers, urban planners, structural, mechanical and electrical engineers, landscape architects, and sustainability specialists, we focus on creating spaces that foster community wellbeing and urban vitality. Our team thrives on big ideas, innovative thinking, and a shared optimism about the future. We welcome individuals who resonate with our values and are as passionate about community development as we are. Proudly recognized as a Certified B Corporation and one of Canada's Greenest Employers, we are committed to leveraging our design capabilities for positive impact.We are currently on the lookout for a Junior/Intermediate Administrative Assistant to join our Edmonton studio. In this pivotal role, you will be an integral member of the DIALOG Administration team, providing essential support to Client Services, assisting with various projects, and coordinating multiple events on a weekly basis. You will work closely with the Client Services team at our studio reception, gaining hands-on experience and mentorship from senior administrative staff. This opportunity will set the foundation for your professional development as you hone your skills and expertise in a dynamic and collaborative environment.

Associa Canada is seeking a part-time Administrative Assistant to join the Maintenance team in Victoria, British Columbia. This temporary role runs until December 2026, with the possibility of extension. The schedule is 24 hours per week, working onsite at the Victoria office. Role overview This position supports the Maintenance Manager and helps keep daily operations on track. The Administrative Assistant will work closely with Maintenance Technicians and clients, handling a range of administrative tasks that ensure the office runs smoothly. Main responsibilities Welcome visitors and guide them to the appropriate contact Answer and direct incoming phone calls Assist the Maintenance team with day-to-day administrative duties Support Accounts Payable and Accounts Receivable functions, including invoicing Prepare, track, and file inspection reports and work orders Maintain and update on-call schedules Coordinate appointments for fire inspections Organize, scan, and file documents Provide coverage for the other Administrative Assistant as needed Handle additional clerical or administrative tasks as assigned Requirements Experience with Accounts Payable, Accounts Receivable, invoicing, or collections Comfort using Microsoft Office Suite, including Outlook, Word, and basic Excel Clear and respectful communication skills, both written and verbal Ability to complete structured tasks such as data entry and scheduling Strong organizational skills and attention to routine details Previous experience in customer service or administrative roles is an asset Familiarity with office equipment such as phones, printers, and scanners Willingness to work onsite at the Victoria office Comfortable working in an office with a friendly dog present Associa Canada encourages applications from candidates who may not meet every listed qualification but are eager to learn and grow in this position.

Join Eurofins Enviro-Works as an Administrative Assistant and become an essential part of our dynamic team in Edmonton. In this full-time role, you will support our administrative functions, ensuring smooth operations and contributing to our commitment to excellence in environmental services.

Join our team at kabs as an Administrative Assistant specializing in Accounts Receivable. In this pivotal role, you will support our financial department by managing invoices, processing payments, and ensuring accurate record-keeping.Your organizational skills and attention to detail will be essential as you help streamline our accounts receivable process, contributing to the overall efficiency of our operations.

Role Overview CoVet is looking for an Office Coordinator based in Canada. This position keeps daily operations on track and supports the team by handling a range of office and administrative tasks. The right person enjoys bringing order to busy spaces and makes sure colleagues have what they need to do their best work. Main Responsibilities Manage day-to-day administrative activities Coordinate business travel, including booking flights, hotels, and ground transportation Help schedule meetings, team events, and leadership sessions Monitor and maintain office supplies and equipment Serve as a point of contact for vendors, couriers, and service providers Support invoice processing, purchase requests, expense tracking, and related paperwork Who Succeeds Here This role fits someone who likes solving problems and keeping things running smoothly. Attention to detail, strong organizational habits, and a proactive approach are important for success.

About UsAt Total Life, we are dedicated to transforming the later stages of life through growth, purpose, and emotional strength. Our mission is to combat the prevalent mental health challenges and anxiety faced by the elderly, making high-quality, affordable emotional support services accessible to a demographic often neglected in the digital health landscape.As a behavioral health company focused exclusively on individuals aged 65 and above, our core values are based on empathy, evidence-based care, and accessibility. We don’t merely provide therapy; we empower seniors to redefine their identities, manage complex health transitions, and sustain a high quality of life. By joining Total Life, you become part of a movement that ensures every senior has a dedicated partner in their mental health and wellness journey. Recognized as one of the Fortune 500 Top 5 Highest Growth Companies, we operate at an incredibly fast pace.Job OverviewWe are seeking a detail-oriented Medical Office Assistant to join our Vancouver office. In this role, you will serve as the operational backbone of our provider network, collaborating closely with the Provider Success Manager to meet the daily administrative and compliance needs of our US-based healthcare providers. Your responsibilities will encompass a variety of tasks—from onboarding and credentialing to systems management—ensuring our providers have the necessary tools to deliver exceptional care.

About the Role Dexterra is hiring a Remote Administrative Assistant to support Camp Operations in Nunavut. This position is based in Edmonton and focuses on keeping remote teams organized and connected. What You Will Do Manage schedules and calendars for camp operations staff Coordinate meetings and prepare related materials Handle correspondence and maintain clear communication between teams Assist with a variety of operational and administrative tasks as needed Why This Role Matters This role helps keep camp operations running smoothly in a challenging northern environment. Reliable administrative support ensures teams can focus on their work and stay connected, even from a distance.

This contract Administrative Assistant position at Huawei Canada is based in Ottawa, Ontario. The role sits within the Quality & Operation Department, which provides essential support to groups including Procurement, Finance, and IT services. The team is recognized for managing complex operational needs and maintaining high standards across the company. Key responsibilities Coordinate facilities management, including office space planning, seating assignments, and communication with landlords for maintenance issues such as air conditioning, waste management, and repairs. Assist with office relocations, staff moves, and meeting room scheduling. Support office leasing and renovation projects in collaboration with the operations team. Oversee incoming shipments and coordinate with other offices as needed. Manage mailing services by receiving and sending both domestic and international mail and packages. Work with Business Units and the Asset Manager to distribute and collect IT assets, keeping accurate inventory and disposal records. Order and distribute general office supplies to support daily operations. Control visitor access for internal and external guests. Support new employee onboarding by issuing ID cards, entering data into security systems, and distributing parking passes and computers. Compensation Total target annual compensation ranges from $48,000 to $94,000, based on 2,080 hours per year. The actual amount depends on education, experience, and demonstrated expertise.

Join our dynamic team as a Part-Time Administrative Assistant! In this role, you will carry out a variety of essential administrative, reception, and clerical tasks that contribute to the smooth operation of our office. Your responsibilities will include conducting research and managing special projects, ensuring all office supplies are stocked and organized, and creating or updating marketing materials such as brochures and newsletters. You will also handle monthly invoicing and various accounting-related duties.

About Us Rising Edge Group, established in 2002, is a premier electrical contracting firm specializing in high-voltage electrical solutions that support critical infrastructure across North America. We collaborate with clients in electrical utilities, renewable energy, and industrial sectors to design, build, and maintain essential systems that communities and industries depend on.Our mission is to enhance the stability, reliability, and advancement of energy infrastructure. We take pride in our impactful work and are guided by our STRIDE values: Safety, Teamwork, Responsibility, Integrity, Deliver, and Excellence. We nurture a culture centered on growth, mentorship, and collaboration, prioritizing safety at all times. Your Role The Administrative Assistant will report directly to the President and play a vital role in streamlining office operations, providing essential support to management and staff. This position involves facilitating executive-level communications, managing schedules, and performing various administrative tasks that enhance organizational effectiveness. The ideal candidate will exhibit a high degree of professionalism, organizational skills, and attention to detail, acting as a liaison among executives, staff, and external partners. Key ResponsibilitiesOversee complex calendars, scheduling meetings, appointments, and travel arrangements for executive leaders.Organize and facilitate meetings, preparing agendas, noting minutes, and tracking action items.Create and refine professional documents such as correspondence, reports, presentations, and memos.Compile and submit monthly expense reports.Coordinate travel logistics and provide necessary administrative support.Serve as a communication link between internal teams and external stakeholders to ensure timely information exchange.Conduct research, analyze data, and prepare summaries, reports, and materials to aid in decision-making.Maintain organized electronic and physical filing systems, ensuring records are accurate, accessible, and current.Handle sensitive and confidential information with discretion.Support project execution and initiatives as directed by executives.Assist in planning and coordinating events and special initiatives.Communicate with various offices to ensure seamless information and event coordination.Support other departments with administrative tasks as needed to ensure operational success.

Administrative Assistant/ReceptionistWe are excited to announce an opportunity for an Administrative Assistant/Receptionist to join our growing team in Moncton, New Brunswick. The successful candidate will play a pivotal role in our operations, assisting with data entry and processing work orders in a dynamic team environment.As a full-service dental company with high-quality dental labs across Canada and the USA, we pride ourselves on delivering top-notch services. We offer a competitive salary package, comprehensive benefits, paid vacation, a pension plan, and the chance to build an exciting career in the dental industry.Key Responsibilities:Answer and manage phone callsMonitor and respond to emailsOpen, distribute, and send outgoing mailPrepare weekly sales reportsScan prescriptions into LabTracReconcile petty cashProcess bank depositsFile insurance claimsAssist with various office tasks as needed

Join Our Team at Clutch: At Clutch, we are revolutionizing the automotive buying experience. Are you ready to be part of this exciting journey? As Canada’s leading online used car retailer, we provide customers with a seamless and stress-free car buying process. From browsing a wide selection of vehicles to having their new car delivered right to their doorstep, we prioritize customer satisfaction with our 10-Day Money-Back Guarantee. And that’s just the beginning of what we offer. Clutch has been recognized for five consecutive years on the Globe & Mail’s Top Growing Companies list and has also secured positions on Deloitte’s Technology Fast 50™ and Fast 500™ rankings. We are looking for motivated, inquisitive, and dedicated individuals to join our expanding team. Founded in 2017 and headquartered in Toronto, Clutch operates across Ontario, New Brunswick, Nova Scotia, British Columbia, and Prince Edward Island, supported by esteemed investors such as D1 Capital, Canaan, Real Ventures, BrandProject, and Upper90. To learn more, visit clutch.ca. Your Role: As a key member of our Field Operations team, you will play a vital role in ensuring our vehicle operations run smoothly in Mississauga, Ontario. Your responsibilities will include managing a variety of administrative tasks leading up to each scheduled delivery, as you help us create an exceptional customer experience. You will report directly to the Field Operations Supervisor and must be a proactive self-starter with experience in customer-focused roles. Key Responsibilities: Utilize Google Sheets extensively to gather and manage data for daily licensing activities. Access and maintain data within the Clutch software database for licensing purposes, ensuring accurate digital records. Collaborate with the Revenue, Field Operations, and Production teams to ensure timely and precise licensing completion. Handle the filing of documents both manually and digitally. Investigate inquiries from the sales team, proactively resolving any licensing-related issues to maintain operational efficiency. Coordinate timely meetings at the Ministry of Service Ontario.

Role overview Jobgether is seeking a Virtual Scheduler to support a partner company in Canada. This fully remote position focuses on organizing appointments, managing calendars, and handling scheduling operations. The Virtual Scheduler helps teams stay coordinated, supports efficient use of time, and contributes to a smooth client experience. What you will do Coordinate appointments and manage calendars for both internal teams and external clients Act as the primary contact for all scheduling requests Respond promptly and accurately to changes or new scheduling needs Maintain clear and professional communication in every interaction Work from Canada while aligning with US business hours Who succeeds in this role Highly organized and attentive to detail, with strong time management abilities Comfortable juggling multiple priorities at once Remains calm and focused when work volume increases Values structured communication and enjoys building efficient processes Work arrangement This is a remote position for candidates based in Canada who can work during US business hours.