Virtual Administrative Assistant for Logistics & Project Coordination

About assist-worldassist-world is a leading provider of cutting-edge automated racking and robotic storage solutions tailored for warehouses and industrial facilities. Our innovative systems, which include automated forklifts and state-of-the-art storage solutions, are designed for large-scale logistics operations. As we expand our reach and take on larger i…

We are seeking a detail-oriented and organized Administrative Assistant to join our dynamic team at SGS. In this full-time role, you will play a vital role in supporting our management and general administration functions. Your responsibilities will include managing schedules, handling correspondence, and assisting with various administrative tasks to ensure the smooth operation of our office.

Role Overview sikaag is hiring a Legal and Administrative Assistant in Tocancipá. This role supports both legal and administrative functions, helping the team stay organized and compliant with regulations. What You Will Do Assist with managing legal documents Maintain accurate records Support compliance with regulatory requirements What We Look For Strong organizational skills Keen attention to detail Proactive approach to daily tasks This position helps keep the workplace efficient and well-organized. Contributions in this role are important to the smooth operation of both legal and administrative processes.

Position SummaryJoin a rapidly expanding construction firm based in South Carolina as a Bilingual Personal Assistant. The owner, who oversees both sales and operations, seeks a detail-oriented and highly organized professional to handle crucial administrative duties, allowing them to concentrate on driving sales and business growth.In this role, you will serve as the administrative backbone of the organization, managing quotes, invoices, scheduling, and communication to ensure project timelines and client interactions are consistently organized and efficient.Primary ResponsibilitiesAdministrative & Operational Support- Develop and dispatch customer quotes and estimates- Generate and oversee client invoices- Maintain meticulous records for jobs, estimates, and communications- Assist with daily administrative operations to ensure smooth workflowsCalendar & Schedule Management- Oversee the owner’s Google Calendar- Arrange appointments, site visits, and meetings- Prioritize daily tasks and ensure efficient schedulingCommunication Management- Handle emails, calls, and text messages- Organize responses and manage communications with clients and subcontractors- Ensure timely follow-ups on estimates, invoices, and inquiriesCoordination with Customers & Subcontractors- Monitor and follow up on pending quotes and proposals- Facilitate communication between the owner, clients, and subcontractors- Help maintain orderly project communicationTools Utilized- Jobber (CRM) for tracking jobs and quotes- QuickBooks for managing invoicing and financial records- Google Calendar for scheduling- Standard communication tools (email, messaging, calls)Prior experience with these tools is highly preferred.Ideal Candidate - Qualifications & Experience- Proven experience as a Personal Assistant, Executive Assistant, or Administrative Assistant- Strongly preferred: experience in construction, roofing, contracting, or trades-based industries- Familiarity with construction workflows including quotes, estimates, job scheduling, and subcontractor communication- Experience with CRM systems and accounting tools- Excellent organizational and time management skills- Comfortable managing quotes, invoices, and customer communications- Ability to work independently in a remote environment- Strong attention to detail and problem-solving abilities.

Join our dynamic team at Veolia Environnement S.A., where we are committed to sustainability and environmental excellence. As an Administrative Assistant to Management, you will play a pivotal role in supporting our management team with various administrative tasks. This entry-level position is perfect for individuals looking to kickstart their career in administrative support within a global leader in environmental services.

Join us as a fully remote Business Administrative Assistant at EngFlow, based in Colombia!At EngFlow, we empower developers by streamlining software builds and tests. Our innovative cloud-based service enhances developer workflows through remote execution and caching, significantly boosting efficiency, productivity, and overall product quality.With the support of top-tier investors, EngFlow is revolutionizing software development, enabling organizations to produce well-tested products at an accelerated pace. Our solutions can enhance build speeds by tenfold or more. Additionally, our observability platform offers actionable insights for optimization. Founded by leading contributors to Bazel, we create tools that assist engineering teams—from startups to Fortune 500 companies—in enhancing developer velocity and optimizing build performance.Discover more about our mission, culture, and team at EngFlow | Watch our VideoWe are looking for an exceptionally organized and proactive Business Administrative Assistant to bolster our leadership team and support the growing demands of our Colombian entity. In this pivotal role, you will ensure the seamless operation of our organization by providing vital administrative support, assistance with accounting and compliance, onboarding processes, schedule management, meeting and travel coordination, expense approvals, and various tasks that assist our leadership and local SAS team. The ideal candidate will possess outstanding communication skills (English required), keen attention to detail, and the ability to juggle multiple tasks in a dynamic environment.

Credicorp Capital is hiring a Temporary Administrative Assistant for a 5-month contract at the Cartagena office. This on-site role supports the Administrative Management team by coordinating daily office operations and ensuring smooth administrative processes. What you will do Handle reception duties, including managing incoming phone calls. Receive, distribute, and send internal and external correspondence, including documentation to other cities. Oversee petty cash management and reconciliation. Receive, control, and follow up on invoices for utilities and suppliers. Monitor and maintain office infrastructure conditions. Request and manage supplies needed for office operations. Record daily messaging activities and send weekly reports to the central correspondence office. Respond to emails sent to the office through the corporate platform. Coordinate reservations and organize meeting rooms for client meetings. Arrange ticket and hotel reservations as needed. Requirements Technology diploma or degree in administrative or related fields. At least 6 months of experience in customer service and administrative support. Experience in administrative organization and strong personal presentation. Basic skills in Word, Excel, and PowerPoint. Work details Schedule: Monday to Friday, 7:30 AM to 5:30 PM Location: On-site in Cartagena Contract: Temporary, 5 months

Join Our Team at ValatamAt Valatam, we pride ourselves on connecting talented bilingual professionals from Latin America with esteemed global clients. Our commitment to excellence has earned us recognition as a Great Place to Work for the 2025-2026 period, reflecting our belief that outstanding work is rooted in our exceptional team.About the PositionWe are seeking a detail-oriented and highly organized Bilingual Back-office Assistant to join our remote team. This role is perfect for individuals with a strong background in insurance who are ready to support a growing U.S. insurance company.Key ResponsibilitiesPrepare and manage Notices of Cancellation.Review and update insurance policies as needed.Facilitate BOR/Loss Run Request Letters, certificates, and binders.Complete Acord applications accurately.Process Motor Vehicle Reports and Auto ID Cards.Conduct carrier downloads efficiently.Address billing inquiries, endorsements, and quotes.Perform data entry and generate internal reports.Manage customer communications and emails effectively.Undertake other related administrative tasks as required.QualificationsFluency in English (C1/C2) and Spanish.2 to 6 years of remote experience in the insurance sector with U.S. or Canadian clients.Familiarity with Agency Management Systems like AMS360 or similar.Proficient in Google Workspace and Microsoft Office.Exceptional attention to detail, communication, and problem-solving skills.Access to a quiet home office with stable internet (≥ 10 Mbps down / 5 Mbps up) and a backup connection.Bachelor’s or Associate’s degree is preferred.Our Core ValuesWe embody the values of ACTION (getting things done), CARE (helping others and doing things right), OUTSTANDING (operating at the highest standards), DEPENDABLE (owning every commitment), and ENERGY (bringing positivity every day). If these values resonate with you, you will thrive in our environment.What We OfferAttractive hourly rate in USD.Guaranteed annual salary increments.Discretionary client bonuses (80% of our clients award year-end bonuses).7 U.S. federal holidays plus 4 paid PTO days.Monthly medical insurance stipend (subject to eligibility criteria).Bonuses for birthdays and anniversaries, alongside a wellness allowance.Access to unlimited online fitness classes and company events, including Christmas celebrations.To apply, complete our application form, ensuring all questions are answered. We will contact you with further information shortly after your submission.

At Paired, we are a globally recognized staffing and recruiting agency dedicated to connecting remote talent with exceptional companies. Our mission is to bridge the gap between skilled individuals and organizations seeking their expertise, regardless of location. We empower people to find fulfilling employment opportunities that align with their skills and aspirations.About the RoleWe are seeking an enthusiastic and detail-oriented Administrative & Operations Assistant to join our security operations team. In this pivotal role, you will be responsible for managing schedules, addressing urgent staffing needs, and ensuring that daily operations run seamlessly through effective communication and problem-solving abilities.Key ResponsibilitiesUtilize the Belfry scheduling app to efficiently schedule and reschedule security personnel.Manage incoming calls and oversee guard call-outs, absences, and last-minute staffing adjustments.Handle administrative documentation, ensuring compliance with all relevant governmental regulations.Effectively coordinate multiple tasks and priorities to maintain smooth operations.

FULL TIMEREMOTEPosition: Sales Administrative AssistantType of Contract: Independent contractorWorking Hours: Monday to Friday, 9 AM - 6 PM PSTAbout UsWe are a dynamic and rapidly expanding personal care brand that is revolutionizing the wellness sector with our premium, high-performance products. Emphasizing clean ingredients, sustainable practices, and a design that appeals to the senses, we are committed to providing a contemporary self-care experience that is both nature-inspired and scientifically supported. Our vibrant global community, robust retail presence, and digitally-focused growth embody our goal of crafting thoughtful products that align with the needs of active, mindful lifestyles. Join us in fostering a collaborative, innovative, and purpose-driven team culture.Role OverviewAs a Sales Administrative Assistant, you will play a crucial role in supporting our sales and account management teams by streamlining retail workflows and ensuring that documentation and partner forms are completed with precision and punctuality. Your exceptional organizational skills, attention to detail, and ability to juggle multiple tasks will be critical for your success in this position.Key Responsibilities: Efficiently complete and manage sales forms and templates for key retail partners (e.g., Sephora, Ulta). Provide administrative assistance to sales and account managers, ensuring timely and accurate submissions. Organize, update, and maintain internal sales documentation and brand presentations. Create and manage Excel trackers to monitor sales activities, timelines, and product submissions. Develop and update PowerPoint presentations for retail meetings or internal evaluations. Qualifications: Highly organized with a strong attention to detail. Proficient in Excel (including formulas, formatting, and data entry) and PowerPoint (design and structure). Able to manage multiple tasks and meet deadlines in a fast-paced remote work environment. Proactive communicator and self-starter who excels with minimal supervision. Experience with retail partner portals, such as Sephora, is an advantage. Excellent written and spoken English skills.

At Paired, we are a dynamic global recruiting agency dedicated to connecting exceptional talent with outstanding remote work opportunities. Our goal is to bridge the gap between talented individuals worldwide and companies in need of their unique skill sets, ensuring that great jobs are accessible regardless of location.Currently, we are assisting a client—an esteemed residential and commercial cleaning service—committed to providing top-notch service to their community. As they expand, we are in search of a dependable, organized, and personable Virtual Assistant to support their operational needs. You will play a crucial role in maintaining effective client communications: organizing our CRM, ensuring customer satisfaction post-service, managing invoicing, and nurturing client relationships. This position is perfect for someone who values excellent communication, thrives in a structured environment, and enjoys engaging with clients.Key ResponsibilitiesOversee and manage our CRM system (Housecall Pro)—scheduling appointments, updating client records, and collaborating with the operations team on availabilityProfessionally handle inbound client calls and messages, addressing inquiries and resolving issuesConduct follow-up calls after job completions to gauge client satisfaction and identify any concernsSend invoices and follow up on outstanding payments, including flagging and re-sending when payment issues arisePromptly monitor and respond to online reviews (Google, etc.) in a professional mannerRe-engage inactive clients by reaching out to those who haven’t booked in over six monthsAssist with light inbound sales support as needed (e.g., pricing inquiries, scheduling estimates)—full sales training will be providedQualificationsExceptional spoken and written English communication skills—clear, warm, and professional communication is vitalStrong emotional intelligence; capable of addressing client concerns with patience and empathyHighly organized and detail-oriented, comfortable juggling multiple tasks simultaneouslyQuick learner; prior CRM experience is beneficial, but training will be provided for the right candidate on Housecall ProProactive communicator who can work independently and flag issues as they ariseAbility to represent a local U.S. business to clients in a natural and approachable mannerFull-time commitment (40 hours/week)Availability during U.S. Central Time business hours is essentialBonus Qualifications:Previous experience in customer service, administrative roles, or operations within a home services companyFamiliarity with Housecall Pro or similar field service management softwareExperience with essential tools such as Canva, Google Workspace, or similar

Job Title: E-Commerce Administrative AssistantJob Type: Full-Time RemoteTime Zone: US HoursAbout the RoleWe are looking for a meticulous and highly organized E-Commerce Administrative Assistant to join our team and contribute to the seamless operations of a rapidly expanding online business. This pivotal role is essential for maintaining precise product information, processing order data, and ensuring the efficient administrative functioning of our e-commerce systems.The ideal candidate is systematic, adept at utilizing digital tools and spreadsheets, and possesses the ability to handle repetitive administrative tasks with exceptional accuracy and consistency. This hands-on support role demands reliability, precision, and a keen eye for detail.Key ResponsibilitiesRegularly update and manage the product catalog, ensuring all descriptions, specifications, pricing, images, and inventory data are current and accurate.Accurately capture and process order information across various internal systems and e-commerce platforms.Assist in product uploads, organization, and quality assurance checks to guarantee that all listings are comprehensive and error-free.Monitor inventory levels, identifying any discrepancies, shortages, or data inconsistencies.Help implement promotional updates, pricing modifications, and seasonal catalog adjustments.Provide general administrative support related to e-commerce operations, including reporting and documentation.Maintain organized digital records, ensuring data integrity across all platforms.Work collaboratively with internal teams to confirm that product, pricing, and order information remains accurate and up-to-date.

Role Overview assist-world seeks an Experienced Immigration Virtual Assistant based in Colombia. This position supports a busy U.S. immigration law office by handling core immigration paperwork and documentation, freeing up the in-office team to focus on client relationships. This is a senior-level role for candidates with a proven background in U.S. immigration processes. Entry-level applicants will not be considered. Main Responsibilities Immigration Forms Independently complete and review U.S. immigration forms, including: N-400 (Citizenship) I-130 (Family Petition) I-485 (Green Card) I-601A (Waiver) Input and verify client intake details in internal systems. Check all forms for accuracy, completeness, and consistency. Document Management Organize and review client documents, such as passports and tax records. Identify missing items and follow up with clients as needed. Extract key information, including passport numbers and travel history. Use Google Drive for file organization and sharing. Client Communication Send written follow-ups to clients for document collection or clarification. Communicate in Spanish when required, using translation tools as necessary. Translation Support Translate forms and documents into Spanish. Support bilingual communication as needed. Tools and Systems Work confidently in Google Drive and Google Docs. Experience with immigration software (such as e-Immigration, Serenade, Docketwise, Filevine, Imaginiti) is a plus. Requirements 3–4+ years of hands-on experience in U.S. immigration work. Direct experience completing immigration forms (not just reviewing). Strong knowledge of USCIS procedures and documentation. Ability to work independently with minimal supervision. Excellent attention to detail. Preferred Qualifications Spanish language skills are preferred, but not required. Familiarity with immigration software. Background in remote work. Hours and Flexibility Role begins at 10 hours per week.

Join SGS as an enthusiastic Administrative Apprentice! In this full-time internship, you will gain invaluable experience in the fields of management, general administration, and support functions. This role is perfect for individuals eager to learn and grow in a dynamic environment.

Join our dynamic team at assist-world as a Bilingual Virtual Assistant providing essential legal support in both Spanish and English. This position offers a unique opportunity to work remotely while engaging with clients in a fast-paced legal environment. As a crucial part of our team, you will assist with a variety of administrative tasks, helping to streamline operations and ensure client satisfaction.

Coupa Software is looking for an IT Systems Administrator in Colombia. This position centers on managing and maintaining the company’s IT systems, ensuring daily operations run smoothly and securely. The administrator will help keep technology stable and reliable throughout the organization. Main responsibilities Oversee and maintain IT systems for consistent performance and security Collaborate with teams to implement system improvements and follow best practices Support initiatives to optimize technology infrastructure for greater efficiency Role focus This role supports the company’s daily operations by keeping technology up to date and secure. The IT Systems Administrator will play an important part in maintaining the backbone of Coupa Software’s internal systems.

Join SGS as a Billing Assistant, where you will play a crucial role in our finance and administration team. Your responsibilities will include managing billing processes, ensuring accurate invoicing, and maintaining financial records. You will collaborate with various departments to enhance operational efficiency and provide support in general administrative functions.

Join our dynamic team at inetum2 as a Senior Linux Systems Administrator. In this pivotal role, you will manage and optimize our Linux-based systems, ensuring high availability and performance. You will collaborate with cross-functional teams to implement innovative solutions that enhance our infrastructure and contribute to our mission of delivering exceptional technology services.

Join our dynamic team at J. Sheld LLC as an Office Administrator in Medellín! We are looking for a proactive and organized individual to support our administrative operations. You will be responsible for managing office tasks, coordinating schedules, and ensuring a smooth workflow to enhance overall productivity.

Join SGS, a global leader in inspection, verification, testing, and certification services, as an Administrative Intern in Bogotá. This full-time internship offers a unique opportunity to gain practical experience in a dynamic environment. You will assist with administrative tasks, contribute to departmental projects, and support our Laboratory & Testing team.