Administrative Assistant - Staff Association Secretariat

CERN seeks an Administrative Assistant to join the Staff Association Secretariat in Geneva. This position plays a key part in supporting daily administrative work and helping maintain clear communication across the organization. Role overview The Administrative Assistant will handle a range of office tasks that keep the Secretariat running smoothly. Responsi…

Join Swissquote, a leading fintech company based in Gland, as an Executive Administrative Assistant for a 6-month contract. In this pivotal role, you will provide high-level administrative support to executive leadership, ensuring efficient office operations and effective communication within the team.

Join CERN, one of the world's largest and most respected centres for scientific research, as an Administrative Assistant. In this dynamic role, you will provide essential support to ensure the smooth functioning of our operations. Your organizational and communication skills will be key in managing schedules, coordinating meetings, and assisting with project management tasks.

Debiopharm, a biopharmaceutical company in Lausanne, Vaud, Switzerland, is seeking a Part-time Administrative Assistant to help maintain daily office operations. Role overview This position plays a key part in supporting teams by handling scheduling, organizing meetings, and taking care of general administrative tasks. The Administrative Assistant ensures that office routines run smoothly and that teams have what they need to stay organized. Key responsibilities Manage calendars and coordinate schedules for team members Organize meetings and prepare necessary materials Assist with daily office operations to support a productive work environment Location and schedule This is a part-time role based onsite in Lausanne, Vaud, Switzerland.

Après-demain SA is a distinguished private company and the parent organization of a Swiss family group engaged in the life sciences sector (Debiopharm), along with two wealth management divisions and a philanthropic arm.Within the realm of wealth management, the Capital Management division of Après-demain SA is dedicated to ensuring sustainable growth and independence for the group by preserving, diversifying, and enhancing its financial reserves through a comprehensive investment strategy across five sectors: Finance (cash management and a diversified portfolio of liquid assets), Real Estate, Private Equity, Private Debt, and Equity Holdings. We are currently seeking an: Administrative Assistant - Middle Office (80%) The primary mission of this position is to: Provide administrative and regulatory support for Middle Office activities related to banking relations and private equity investments for all group companies.Key Responsibilities:Assist the Middle Office manager with various tasks and occasionally support the Director of the Compliance & Operations Department on specific projects.Contribute to managing our banking relationships by providing administrative and regulatory support related to account openings and closures, signatures, e-banking access, and correspondence.Support the finalization of private equity investments by providing administrative and regulatory assistance for subscriptions made through funds or directly.Communicate clearly and effectively with internal teams and external parties (banks, fund managers, lawyers, notaries).Manage administrative and logistical tasks within the department, including monitoring the electronic mailbox, maintaining records, archiving, and handling mail.

About the Role Clinique Générale Ste-Anne, part of Swiss Medical Network, seeks an Administrative Assistant/Receptionist to support daily operations in Fribourg. This position covers a workload between 50% and 80%. Main Responsibilities Serve as the first point of contact for patients and visitors at the clinic Handle administrative tasks to help keep operations running smoothly Support the clinic's commitment to quality healthcare service About You Professional, reliable, and comfortable working with patients and staff Motivated to contribute to a team focused on patient care Join a team dedicated to high standards in healthcare at Clinique Générale Ste-Anne in Fribourg.

Sociocultural Administrative AssistantAs part of the reception team, you will play a vital role in welcoming and guiding beneficiaries to social and administrative services at the center, as well as to internal and external partners based on their requests.Within the social service units, you will assist social workers by participating in interviews and recording requests and responses in our systems.Delegated by social workers, you will provide additional support to beneficiaries as needed, including help in completing forms and directing them to facilitate their travel within the canton.During designated periods, you will participate in the distribution of financial assistance.In the reception area, you will aid social secretaries with internal mail distribution, scheduling appointments in social workers' calendars, and transferring calls and information to colleagues.Within the collective housing center, you will assist administrative staff in preparing for and welcoming new beneficiaries and transferring beneficiaries to other units, contributing to file compilation, document generation, filing, and archiving.

Role Overview Syngenta Group is looking for a part-time Administrative Assistant to join the PTNAI & Site Services team in Muenchwilen. This position supports daily operations and helps keep the team running efficiently. What You Will Do Handle a variety of administrative tasks for the PTNAI & Site Services team Coordinate schedules and meetings Help maintain smooth workflows within the team What We Look For Strong organizational skills Attention to detail Ability to manage multiple tasks at once This is a part-time position based in Muenchwilen.

Join our dynamic team at Konecranes, a global leader in lifting solutions, as an Administrative Specialist. In this role, you will support our operations by managing administrative tasks, ensuring smooth communication, and enhancing organizational efficiency. Your attention to detail and proactive approach will be essential in contributing to our mission of improving productivity and safety for our customers.

Location: Geneva, SwitzerlandStart date: April 2, 2026Department: AdministrationReports to: Principal Role overview good-people is hiring a full-time Personal Assistant & Accountant in Geneva. This position supports the Principal with a blend of administrative, personal, and accounting responsibilities. The role suits someone who is organized, proactive, and discreet, with the ability to work independently and handle sensitive information carefully. Expect a mix of daily tasks, each requiring attention to detail and a reliable, service-oriented approach. Main responsibilities Personal and executive support Organize and manage the Principal’s calendar, including meetings, conference calls, and both professional and personal appointments Arrange travel bookings and itineraries Coordinate staff schedules and timetables Administrative and organizational management Oversee daily administration and office operations Handle incoming and outgoing mail Maintain and update databases and filing systems Monitor inventory and manage stock levels Act as the main contact for suppliers and external service providers Track maintenance requests and resolve household issues Accounting and financial management Enter and process invoices using Winbiz accounting software Manage payments and monitor due dates Support routine accounting activities Keep financial documentation organized and up to date

We are seeking a highly skilled and motivated Lead Medical Practice Assistant to join our dynamic team at Swiss Medical Network in Bern. In this pivotal role, you will oversee daily operations within the medical practice, ensuring the delivery of exceptional patient care and support to our healthcare professionals.Your responsibilities will include coordinating patient appointments, managing medical records, and facilitating communication between patients and medical staff. You will play a critical role in enhancing the patient experience and ensuring that our practice operates smoothly and efficiently.

Join our dynamic and globally recognized team of database administrators at Vitol in Geneva, where you will play a pivotal role in both regional and worldwide projects. We are seeking a dedicated individual to bridge the gap between traditional on-premises database management and innovative cloud solutions. If you possess a strong foundation in database administration and are eager to expand your expertise into cloud database setup and management, we encourage you to apply.Key Responsibilities:Oversee the deployment, support, and accountability of databases both on-premises and in the cloud across the following domains:Database hosting and infrastructure managementDatabase administration and securityOracle middleware productsSupport for CTRM (Commodity Trading and Risk Management) and analytics applications, including installation and critical process monitoringCollaborate effectively with teams across infrastructure, security, networking, and application domains on a regional and global scaleDocument best practices and adhere to established proceduresMonitor and manage databases and UNIX systems worldwidePerformance tuning and optimization of database systemsDesired Attributes:A collaborative team player with a direct and open communication styleProactive mindset focused on continuous improvement and efficiencyAbility to take ownership of outcomes in a high-paced environmentWillingness to work flexible hours, including weekends when necessaryCapable of working independently while providing regular updates to management

Join our team as an Equity Administration Analyst, where you will play a crucial role in managing and overseeing equity compensation programs. This position is ideal for detail-oriented individuals with a passion for finance and a keen eye for accuracy.In this role, you will collaborate with cross-functional teams to ensure compliance with regulations and provide support in the administration of equity plans. You will be responsible for maintaining accurate records, processing transactions, and assisting employees with inquiries regarding their equity compensation.

Sword Services seeks an Azure DevOps Administrator to support client operations in Givisiez, Fribourg. The focus is on managing integration and deployment platforms, especially the administration of an on-premise Azure DevOps Server. This position works closely with teams aiming to streamline software delivery and cloud-native infrastructure. Main responsibilities Maintain and oversee the Azure DevOps Server platform, including build servers on both Windows and Linux systems. Identify areas for improvement in DevOps tools and suggest technical enhancements that fit project needs. Assist project teams in building continuous integration (CI) pipelines for automated builds. Set up and refine continuous deployment (CD) pipelines for on-premise, containerized, or cloud-based environments. Advance infrastructure automation using Infrastructure as Code methods. Create and manage Kubernetes manifests and Helm charts. Provide technical support and operational oversight to help maintain platform stability. Document solutions and collaborate with integration teams in an agile context.

As part of strengthening our BI team, we are seeking a SAP BW / BO Administrator to ensure the technical administration, stability, and performance of our decision-making platforms.Main Responsibilities:Perform the technical administration of SAP BW and SAP BusinessObjects environments.Manage transportation between environments (development, testing, production).Execute updates, upgrades, and technical patches for platforms.Ensure system monitoring and track performance.Identify and implement performance optimization actions.Diagnose and resolve technical incidents related to BI environments.Contribute to technical documentation and operational best practices.Collaborate with technical and business teams to ensure the availability and reliability of reporting solutions.

About ASMALLWORLDFounded in 2004 as an exclusive social network and evolved into a leading travel and lifestyle club in 2013, ASMALLWORLD (ASW) enables its global members to access premium events, exclusive travel privileges, and thoughtfully curated content. The company is also publicly listed on the SIX Swiss Exchange.The role of Finance and Payroll Administrator offers you a unique opportunity to actively engage in financial and payroll processes, while gaining valuable professional experience in a dynamic, international environment.Main ResponsibilitiesManagement of accounts receivable and payablePosting of bank and cash transactionsGeneral support for financial accountingEnsuring flawless payroll administration processes from A to ZWeekly monitoring and execution of payment runsMonthly preparation of payroll statementsHandling all social security calculations (BVG, AHV, KTG, UVG) along with source tax calculationsPreparation of payroll certificatesVerification and recording of expense claimsPoint of contact for authorities, offices, and internal departments regarding questions about social security, withholding taxes, and other payroll administration topicsGeneral administrative tasks and secretarial dutiesIn this diverse position, you will be co-responsible for managing accounts payable and receivable. You will handle various account reconciliations, conduct payment runs, and manage the entire debt collection process. Posting bank and cash transactions will be part of your daily responsibilities.In the human resources domain, you will take charge of personnel administration and oversee the entire payroll process, including payroll accounting and source tax calculations. You will also be the contact person for illness and accident registrations and monitor all social security settlements.Skills and AttributesStrong organizational skills, high accuracy, and a strong sense of responsibilityIndependent and structured working style with effective prioritization and reliable adherence to deadlinesClear and precise communication, coupled with a professional demeanorHigh integrity, initiative, and flexibility in a dynamic work environmentStrong team orientation with a collaborative working style that fosters constructive cooperation

Join AccorHotels as an Administration Manager (m/w/d) in Zürich, where you will play a crucial role in ensuring the smooth operation of our hotel administration. Your expertise will contribute to creating an exceptional guest experience by managing and optimizing administrative processes.

Join the prestigious Administrative Student Programme 2026-3 at CERN, where you will gain valuable experience in a dynamic, collaborative environment. This full-time position is perfect for students eager to enhance their skills and contribute to groundbreaking projects at one of the world’s largest and most respected scientific research institutions.

Join our dynamic team at Rexel AG as an Electro Installer in a pivotal Sales Administrative role. In this position, you will leverage your technical expertise to enhance customer experience and drive sales initiatives. Your responsibilities will include processing sales orders, managing customer inquiries, and collaborating closely with the sales team to ensure seamless operations.

Exciting Apprenticeship Opportunity Starting August 2027!With over 40 years of experience, Dietsche MontageProfis AG is a leading Swiss company specializing in carpentry installations. Our network spans across four locations in Switzerland, employing more than 450 dedicated individuals.We are currently offering an apprenticeship position in Kriessern, starting in August 2027.Apprentice Business Administrator EFZYou will embark on a dynamic and diverse training journey within our multifaceted company. Throughout the three-year apprenticeship, you will rotate through various departments. Depending on your assigned tasks, you will write letters and offers, process invoices, engage in customer and supplier communications, manage sales processes, support colleagues, and create product and marketing materials. This experience will equip you with valuable knowledge and skills for your professional future.