Administrative Coordinator

We are seeking a dynamic and detail-oriented Administrative Coordinator to join our Financial Control / FP&A department. In this pivotal role, you will oversee administrative operations, ensuring the efficiency and effectiveness of our financial processes. Your leadership will be crucial in coordinating financial planning and analysis activities, contributin…

Join Sutherland as a NICE Training Coordinator / LMS Administrator, where you will play a pivotal role in enhancing our Learning Management System (LMS) to ensure effective training delivery. You will collaborate with various teams to design, implement, and manage training programs that empower our employees and drive organizational success.

About assist-worldassist-world is a leading provider of cutting-edge automated racking and robotic storage solutions tailored for warehouses and industrial facilities. Our innovative systems, which include automated forklifts and state-of-the-art storage solutions, are designed for large-scale logistics operations. As we expand our reach and take on larger international projects, we are in search of a dedicated Virtual Assistant to support our administrative coordination, equipment logistics, and project tracking efforts.Role OverviewThe Virtual Administrative Assistant plays a crucial role in providing administrative and operational support to the company owner. Your responsibilities will include coordinating project logistics, maintaining organized records of quotes and job progress, and assisting with travel and equipment arrangements necessary for installation projects. This position will initially be part-time, with the potential to transition to a full-time role as project demands increase.Core ResponsibilitiesAdministrative & Project Support• Maintain a comprehensive job log to track ongoing installation projects• Update and manage a quote tracking log• Organize project documentation and notes efficiently• Provide administrative support to the owner, including task trackingTravel & Logistics Coordination• Arrange hotel accommodations for installation teams• Assist in scheduling travel for project-related work• Coordinate logistics related to projects as requiredEquipment Rental Coordination• Contact suppliers to organize equipment rentals for installation projects• Confirm availability and delivery timelines• Maintain detailed records of equipment rentals and associated costsCommunication & Internal Coordination• Collaborate directly with the company owner to streamline project activities• Occasionally communicate with suppliers regarding equipment rentals• Keep clear records and updates on project progress, primarily focusing on internal communication with the owner.Required Qualifications• Proficiency in both English and Spanish (verbal and written)• Exceptional organizational and administrative capabilities• Proficient in Microsoft Excel and Word• Ability to manage and track multiple projects simultaneously• Comfortable handling logistics and supplier communications• Strong attention to detail• Demonstrated reliability and proactive work ethicPreferred Qualifications• Located in Latin America (Colombia preferred)• Experience supporting teams in construction, logistics, or operations• Background in travel or equipment logistics coordination• Familiarity with project tracking or job logsWorking StyleThe ideal candidate will exhibit professionalism, attention to detail, and a commitment to excellence, contributing to the efficiency and success of our projects.

Join SGS as an enthusiastic Administrative Apprentice! In this full-time internship, you will gain invaluable experience in the fields of management, general administration, and support functions. This role is perfect for individuals eager to learn and grow in a dynamic environment.

We are seeking a detail-oriented and organized Administrative Assistant to join our dynamic team at SGS. In this full-time role, you will play a vital role in supporting our management and general administration functions. Your responsibilities will include managing schedules, handling correspondence, and assisting with various administrative tasks to ensure the smooth operation of our office.

Coupa Software is looking for an IT Systems Administrator in Colombia. This position centers on managing and maintaining the company’s IT systems, ensuring daily operations run smoothly and securely. The administrator will help keep technology stable and reliable throughout the organization. Main responsibilities Oversee and maintain IT systems for consistent performance and security Collaborate with teams to implement system improvements and follow best practices Support initiatives to optimize technology infrastructure for greater efficiency Role focus This role supports the company’s daily operations by keeping technology up to date and secure. The IT Systems Administrator will play an important part in maintaining the backbone of Coupa Software’s internal systems.

Join our dynamic team at surglobal as a Recruitment Coordinator. In this pivotal role, you will enhance our hiring and onboarding processes, ensuring an organized and positive experience for candidates and employees alike. As a crucial point of contact for People Operations, your contributions will be instrumental in fostering a welcoming workplace culture.Key ResponsibilitiesRecruitment CoordinationFacilitate interview scheduling and maintain communication with candidates and internal teams.Prepare offer letters, initiate background checks, and manage data within HR systems, including Rippling.Keep candidate trackers updated with accurate and timely information.Support sourcing efforts and follow up with hiring managers regarding candidate statuses.Onboarding & HR SupportConfigure new hire profiles in HR, payroll, and access systems.Assist in onboarding logistics, ensuring all necessary tasks and documentation are completed.Maintain employee records and assist in seamless offboarding processes.Culture & Local CoordinationPlan and organize team events and initiatives for global engagement.Draft internal communications for new hires and celebrate employee milestones.Serve as the local HR contact for 1-2 days per week, addressing routine employee inquiries.

We are seeking a dedicated and organized Billing and Collections Coordinator to join our dynamic team at Veolia Environnement SA in Cucuta. In this full-time role, you will oversee billing processes, manage collections, and ensure accuracy in financial transactions. Your analytical skills will be vital in identifying discrepancies and implementing efficient solutions to enhance our customer service operations.

Monks seeks a Recruiting Operations Coordinator to join the team in Bogotá, Cali, or Medellín. This position plays a key part in keeping recruitment processes organized and efficient. Success in this role requires strong attention to detail and solid organizational skills. Key responsibilities Coordinate recruitment activities in partnership with hiring managers Maintain and improve recruitment processes to ensure consistency Support candidates throughout their application journey for a positive experience Participate in discussions about recruitment strategy and process improvements Location options Bogotá, Bogotá, Colombia Cali, Valle del Cauca, Colombia Medellín, Antioquia, Colombia What matters for this role Strong organizational skills Attention to detail

Join our dynamic team at inetum2 as a Senior Linux Systems Administrator. In this pivotal role, you will manage and optimize our Linux-based systems, ensuring high availability and performance. You will collaborate with cross-functional teams to implement innovative solutions that enhance our infrastructure and contribute to our mission of delivering exceptional technology services.

Join our dynamic team at J. Sheld LLC as an Office Administrator in Medellín! We are looking for a proactive and organized individual to support our administrative operations. You will be responsible for managing office tasks, coordinating schedules, and ensuring a smooth workflow to enhance overall productivity.

Join Egis Group as a Contable Coordinator, where you will play a vital role in ensuring the financial accuracy and integrity of our operations. In this dynamic position, you will oversee accounting processes, maintain financial records, and support the financial decision-making of the organization. Your expertise will contribute to our commitment to excellence and innovation in our projects.

Join our dynamic team at Veolia Environnement SA as a Production and Treatment Coordinator. In this pivotal role, you will oversee the production processes, ensuring efficient operations and high-quality outcomes. Your expertise will enable us to deliver sustainable solutions that meet the needs of our clients while adhering to environmental standards.

Join SGS, a global leader in inspection, verification, testing, and certification services, as an Administrative Intern in Bogotá. This full-time internship offers a unique opportunity to gain practical experience in a dynamic environment. You will assist with administrative tasks, contribute to departmental projects, and support our Laboratory & Testing team.

We are looking for a dedicated and detail-oriented Warehouse Administrator to join our dynamic team at inetum2. In this role, you will be responsible for overseeing warehouse operations, managing inventory levels, and ensuring efficient processing of orders. Your ability to coordinate shipping and receiving activities, as well as maintain accurate records, will be vital to our success.

As the Director of Administration at Accor, you will play a vital role in ensuring the smooth and efficient operation of our business. You will oversee administration functions, implement policies, and optimize processes to enhance productivity and service quality. Your leadership will be crucial in managing teams and fostering a positive work environment.

Join Veolia Environnement SA as a Commercial Coordinator and play a pivotal role in enhancing customer satisfaction and driving business growth. You will be responsible for coordinating and optimizing our commercial processes to ensure seamless communication between our customers and internal teams. Your expertise will help us deliver exceptional service and foster lasting relationships.Key Responsibilities:Oversee customer service operations to ensure high-quality support.Collaborate with various departments to streamline processes and enhance customer experience.Analyze customer feedback and suggest improvements to our services.Develop and maintain strong relationships with clients to identify their needs and expectations.

Join our dynamic team at distro as an Administrative Support Analyst. In this role, you will be pivotal in ensuring efficient office operations and supporting our team with various administrative tasks. Your attention to detail and organizational skills will help us achieve our business objectives. You will interact with team members across departments to facilitate smooth communication and workflow.

Join Avery Dennison as an Administrative Apprentice, where you will support various administrative tasks, contribute to team projects, and gain valuable hands-on experience in a dynamic environment. This is an exciting opportunity for individuals eager to learn and grow within a reputable global company.

We are seeking a dedicated and skilled Maintenance Coordinator to join our team. In this role, you will be responsible for overseeing maintenance operations, ensuring that all equipment and facilities are operating efficiently and effectively. You will collaborate closely with different departments to implement maintenance strategies, manage schedules, and optimize the use of resources.