ABA Intake Specialist/Administrator

Position: ABA Intake Specialist/AdministratorLocation: Fully Remote (South Africa, adhering to US Hours)Schedule: Monday to Friday, 9 AM - 5 PM ESTKey Responsibilities:Promptly respond to client inquiries via phone, email, and other communication channels.Accurately collect, verify, and process client information, including assessments, insurance details, an…

Position: Wholesale Accounts Administrative SpecialistWorking Hours: Monday to Friday, Eastern Standard TimeJob Type: Full-TimeLocation: 100% RemoteAre you a meticulous and proactive individual with a strong background in managing backend operations for prominent retailers such as Walmart, Target, and Dick’s Sporting Goods? We invite you to apply for the role of Wholesale Accounts Administrative Specialist. This position plays a vital role in ensuring seamless administrative and operational processes for our wholesale accounts.Role Overview:The Wholesale Accounts Administrative Specialist will oversee the administrative and operational duties associated with wholesale accounts. Key responsibilities include managing purchase orders (POs), EDI coordination, ensuring adherence to routing compliance, chargeback mitigation, invoicing, and reconciliations. You will also facilitate communication with retailer portals and vendor systems to uphold operational excellence and timely fulfillment across high-volume retail partnerships.Key Responsibilities:Oversee purchase orders from major retailers, such as Walmart, Target, and Dick’s Sporting Goods.Manage and track orders through EDI systems (e.g., SPS Commerce, CommerceHub, TrueCommerce).Ensure compliance with retailer routing guides and vendor specifications.Collaborate with third-party logistics (3PL) and warehouse teams to guarantee accurate and timely shipping.Submit and monitor Advance Ship Notices (ASNs) to ensure correctness.Handle retailer portals (e.g., Retail Link, Target Partners Online) efficiently.Reconcile invoices, deductions, and chargebacks meticulously.Resolve compliance issues and chargebacks proactively.Maintain precise documentation for all wholesale transactions.Support inventory tracking and sell-through reporting.Communicate effectively with buyer teams and retail operations as needed.Assist in forecasting and replenishment coordination.Generate internal reports on wholesale performance metrics.

PRIMARY RESPONSIBILITIESThe Laboratory Administration Specialist will play a vital role in supporting the Administrative Supervisor by effectively managing the administrative operations within the division.SPECIFIC RESPONSIBILITIESCompliance & Employee AdministrationOversee and track the induction and periodic medical schedules for laboratory personnel.Ensure timely scheduling and completion of all required medical examinations and inductions.Coordinate medical examinations for new hires and those exiting the organization.Issue exit medical certificates to the Laboratory Manager.Facilitate the onboarding process and administrative setup for new employees.Maintain accurate records of employee leave.Prepare and submit overtime and shift allowance claims for approval from the Laboratory Manager.Operational & Inventory ManagementEnsure sufficient stock levels in the laboratory to support continuous operations.Request supplier quotations and generate purchase requisitions as needed.Keep an updated inventory record.Conduct weekly inventory audits and stock control measures.Compile and submit monthly inventory reports to the Finance Department.Assist in the preparation and setup of boardroom facilities for meetings.Financial AdministrationPrepare monthly Pro Forma Invoices (PFIs) and tax invoices.Distribute PFIs and invoices to clients efficiently.Monitor client Purchase Orders (POs) and follow up as needed.Track client payments and manage allocations effectively.Compile and maintain aging reports for debtors.Support the Laboratory Manager in financial tracking and reporting tasks.General DutiesCarry out general laboratory tasks as required and within qualifications.Ensure a clean and organized working environment.Adhere to health and safety regulations.Maintain confidentiality in all communications.Comply with the laboratory's quality management system (ISO17025 and SANAS).Follow all quality and safety protocols of the SGS management system.Perform any other reasonable tasks assigned by the direct line manager.COMPLIANCE & AUTHORITYDiscontinue the use of any equipment deemed a safety hazard and address such issues promptly.Stop work that may compromise service quality and rectify the situation.Initiate formal improvement requests when deviations or non-conformities are identified.

We are seeking a dedicated and detail-oriented Dialer Administration and Management Information Systems (MIS) Specialist to join our dynamic team. In this role, you will be responsible for overseeing and optimizing our dialer systems to ensure effective communication and operational efficiency. You will collaborate with various departments to maintain data integrity and support our business objectives through advanced reporting and analytics.

Job Type: Full-time, long-term contractorWorkplace: RemoteSchedule: Full-time, aligned with U.S. business hours (Pacific Time Zone)Compensation: $1,200 - $1,800 USDWe are looking for a proactive Klaviyo Specialist & Shopify Administrator who is eager to enhance our email marketing strategy and streamline our e-commerce processes. In this mid-senior level role, you will leverage advanced email automation techniques and comprehensive Shopify management to elevate online sales and strengthen brand visibility. Your responsibilities will include crafting sophisticated marketing flows, analyzing campaign performance, and collaborating closely with our marketing team to maintain brand consistency. Additionally, you will handle backend Shopify administration, optimize merchandising, and integrate TikTok Shop functionalities to broaden our sales channels. This position is ideal for a motivated individual who wishes to make a significant contribution to our growing consumer goods brand.A dynamic consumer goods brand focused on accelerating online sales growth through strategic email marketing and refined e-commerce experiences.We seek a strategic thinker who offers proactive solutions and enhancements, rather than simply maintaining current systems. The ideal candidate is well-organized, detail-oriented, and committed to long-term growth, while easily adapting to a flexible schedule and evolving brand needs.Design and optimize advanced email marketing flows to drive online sales and increase brand awareness.Formulate comprehensive email marketing strategies and automation workflows.Evaluate campaign performance and provide data-driven insights for optimization.Oversee Shopify backend operations, including merchandising optimization and product organization.Integrate and enhance TikTok Shop functionality to expand sales channels.

We are excited to invite a meticulous Payroll Administration Support Specialist to join our client's dynamic team. This role presents an excellent opportunity for individuals with a solid administrative foundation, and prior experience in the recruitment field is a valuable asset.Key Responsibilities: Efficiently process and manage payroll on a weekly, bi-weekly, and monthly basis, ensuring accuracy and timeliness. Verify and enter employee timesheets, confirming that all entries are correct. Address payroll-related inquiries from employees, managers, and external partners. Ensure adherence to tax regulations, pension schemes, and other statutory obligations. Reconcile payroll discrepancies and assist with audits when required. Maintain precise payroll records and employee data within internal systems. Collaborate with HR and recruitment teams on payroll-related tasks, including onboarding and offboarding documentation. Stay informed about updates in payroll legislation and best practices. Qualifications and Experience: Mandatory experience in payroll administration. Preferred: Background in the recruitment sector, especially with contractor or temporary payrolls. Familiarity with payroll software systems such as Sage, ADP, or similar. Strong knowledge of tax codes, pensions, and compliance requirements. Exceptional attention to detail and strong organizational capabilities. Excellent communication skills and the ability to manage sensitive information confidentially. Proficient in Microsoft Office, particularly Excel. What Our Client is Looking For: A proactive and adaptable team player with a positive attitude. An individual who thrives in a fast-paced environment and meets multiple deadlines. A natural problem solver who efficiently addresses payroll challenges. Benefits:A supportive and dynamic team environment.Opportunities for career development and training.

Role Title: Broker Support Specialist (Sales & Finance Administration)Location: South Africa (Fully Remote)Type: Long Term - ContractorHours: Monday to Friday (12am – 8am SAST)Salary: R16,000 - R27,000 per month (Negotiable based on experience)Reporting to: Director / Executive Leadership TeamAbout Our Client: emapply is a dynamic and rapidly expanding commercial finance brokerage that specializes in asset, vehicle, truck, and machinery lending across Australia. We pride ourselves on delivering tailored financial solutions to meet the diverse needs of our clients.About the Role: As a Broker Support Specialist, you will play a crucial role in providing exceptional administrative and customer support to our broker team. Your responsibilities will include managing application follow-ups, documentation, CRM tasks, and ensuring a seamless process execution that enhances client satisfaction.Key Responsibilities:Monitor and manage the CRM system to identify follow-up items, missing documentation, and stalled applications.Communicate effectively with brokers to gather outstanding documents and applications, while coordinating with clients, lenders, and internal teams to facilitate timely completion.Handle various broker support tasks, including document preparation, data entry, application uploads, workflow routing, and ensuring compliance and accuracy.Deliver exceptional customer service by responding to client inquiries, providing updates, escalating issues, and maintaining a professional client interface.Collaborate with the sales and broker team to prioritize tasks and support fast-paced deal flows, ensuring no items are left outstanding.Assist in maintaining CRM data integrity by ensuring accurate contact details, application statuses, and follow-up tasks; report on key metrics (e.g., outstanding documents by broker).Support internal teams (operations, settlement, marketing) by preparing reports and facilitating coordination between brokers and the settlement team.

Job Title: Scheduling and Authorizations SpecialistLocation: South Africa (Remote)Employment Type: Full-Time, Remote (Working hours: 9 AM - 5 PM EST)Key ResponsibilitiesEfficiently coordinate and manage scheduling for client appointments, assessments, and services.Request and secure prior authorizations from insurance providers to facilitate timely patient care.Ensure accurate record-keeping and documentation related to scheduling and authorization processes within electronic health records (EHR) systems.Engage with healthcare providers, patients, and insurance companies to resolve scheduling and authorization issues.Monitor authorization statuses and proactively follow up on pending requests to avoid delays.Contribute to process improvements aimed at enhancing workflow efficiency and compliance with payer requirements.

We are seeking a dedicated Office Administrator to join our team in Midrand. The ideal candidate will perform essential clerical duties to ensure the smooth and efficient operation of our office.

Recruitment AdministratorJob Overview:We are looking for a meticulous and proactive Recruitment Administrator to join our dynamic UK-based recruitment firm specializing in private markets. This is a fantastic opportunity for a highly organized professional with 3-5 years of administrative experience to enhance our operational efficiency, facilitate technology integration, and contribute to our high-performing remote team.The ideal candidate will excel in a structured remote environment with clear communication boundaries. If you are driven, detail-oriented, and eager to evolve into a more strategic role over time, we encourage you to apply.Key Responsibilities:Oversee and update CRM data (currently Recruit CRM), ensuring accuracy and timely modifications.Assist founders by documenting internal processes and best practices using Notion.Coordinate scheduling, manage diaries, and facilitate interviews and meetings.Draft briefing notes and call summaries to enhance candidate and client interactions.Support the gradual implementation of sourcing and marketing tools such as Source Whale.Participate in client calls as required, maintaining a professional demeanor.Assist with onboarding new team members by providing clear documentation and procedures.Ensure effective communication with founders and maintain daily productivity through tracking tools.

Join System Canada Technologies as an IT Systems Administrator where you will manage and maintain our IT infrastructure to ensure seamless operations. You will be responsible for troubleshooting, monitoring systems, and implementing solutions for various IT challenges. This role is crucial in enhancing the efficiency of our technical systems and supporting our staff in their daily operations.

Quickteam is looking for a Remote Virtual Administrative Support Specialist based in South Africa. This is a full-time position (40 hours per week) that operates entirely remotely, with work hours set to align with Eastern Standard Time business hours. Key Responsibilities Deliver prompt customer service by responding to questions via email, chat, or phone. Assist users with basic technical issues using clear, step-by-step instructions. Escalate complex technical concerns to the right team members. Maintain a professional approach and prioritize customer satisfaction in all interactions. Manage and update calendars to ensure accuracy and timeliness. Schedule and coordinate meetings across multiple time zones, sending reminders and keeping participants informed. Set and confirm appointments with clients and internal teams, following up on leads to secure bookings. Keep organized records of all appointments and completed meetings. Support general administrative tasks, maintain accurate documentation, and assist with process improvements and workflow organization. Compensation and Work Details Monthly salary ranges from ZAR 17,000 to 20,000, based on skills and experience. Work remotely from anywhere within South Africa. Full-time role at 40 hours per week. Availability during EST business hours is required.

Job Opening: Remote Administrative AssistantLocation: South Africa (Remote – US Hours)Type: Full-Time, Work from HomeHours: Monday to Friday: 9am - 5pm (US Hours)We are in search of a dedicated and detail-oriented Remote Administrative Assistant to offer vital administrative support to our expanding team. This fully remote role demands exceptional organizational skills, effective communication, and the ability to work autonomously.Key ResponsibilitiesCoordinate calendars, meetings, and schedulingManage email correspondence and ensure timely follow-upsPrepare, organize, and maintain documents, reports, and spreadsheetsConduct data entry and uphold accurate recordsAssist internal teams with various administrative functionsFacilitate process coordination and task tracking

About UsDigiCert stands at the forefront of intelligent trust, safeguarding the digital landscape by ensuring security, privacy, and authenticity in every interaction. Our innovative DigiCert ONE platform integrates PKI, DNS, and certificate lifecycle management, securing a wide array of assets including infrastructure, software, devices, messages, and AI content. Discover why over 100,000 organizations, including 90% of the Fortune 500, rely on DigiCert to combat modern threats and prepare for a quantum-safe future at www.digicert.comPosition OverviewIn the role of Senior Salesforce Administrator, you will collaborate closely with the Manager of Sales Systems and the Lead Salesforce Administrator to deliver exceptional declarative solutions while ensuring operational excellence across Sales, Service, Revenue, and Experience Cloud. You will focus on execution-heavy tasks including Flows, validation rules, permissions, user support, and data quality, enabling the team to operate more efficiently while upholding high standards.

Property AdministratorAre you a meticulous and detail-oriented administrator with a background in UK property management? Join a prestigious UK-based property firm and contribute to their operations from the comfort of your home in South Africa. As a Property Administrator, you will play a crucial role in the daily operations of property management—addressing tenant inquiries, coordinating maintenance tasks, and ensuring all documentation remains current. If you possess a comprehensive understanding of the UK property market and are passionate about delivering exceptional service, this opportunity allows you to advance your career while being part of a dynamic remote team.Key Responsibilities:Act as the primary contact for tenant inquiries, escalating issues when necessary.Collaborate with landlords, contractors, and letting agents to manage property maintenance and repairs.Oversee tenancy documentation, including lease agreements, renewals, and notices.Ensure adherence to UK property regulations (e.g., gas safety certificates, EPCs, deposits).Maintain and update property management systems and databases.Assist with the lettings and renewals process by preparing requisite paperwork.Support rent collection efforts and monitor arrears reporting.Create regular reports on property performance and maintenance concerns.

Join a dynamic team as a Property Administrator in a fully remote capacity! This role is exclusively available for candidates based in South Africa.Working Hours: 10:00 AM – 6:00 PM Sydney time(1:00 AM – 9:00 AM South African time)Commitment: 40 hours per week on a contract basis.Role Overview:The Property Administrator will play a crucial role in facilitating the daily operations of a burgeoning buyer’s agency. This position is centered on administrative support, coordination, and communication, allowing the lead agent to concentrate on strategy, client interaction, and property sourcing.If you thrive in environments that demand detail orientation, organizational skills, and the ability to juggle multiple tasks simultaneously, this is the perfect opportunity for you.Key Responsibilities: Administration & OperationsOversee and manage invoicingMaintain CRM systems and keep data up to dateHandle Building & Pest (B&P) administrationCoordinate with conveyancers for necessary documentationDisseminate exchanged contracts to brokersManage email correspondence and inbox prioritizationOrganize and distribute client merchandise packs Transaction & Deal SupportArrange pre-settlement inspectionsRequest and manage rental appraisalsCommunicate with property managersCoordinate with tradespeople as neededAssist with post-exchange and pre-settlement activities Client & Stakeholder CommunicationHandle daily client communicationsEngage with agents as necessaryManage ongoing deal correspondenceServe as a professional liaison throughout transactions Scheduling & LogisticsMaintain calendar managementCoordinate travel arrangementsEnsure adherence to key dates, deadlines, and follow-ups Market & Research SupportCompile Comparative Market Analysis reports and support research efforts

Job Title: Insurance Claims SpecialistJob Type: Full-Time, RemoteWorking Hours: U.S. Hours (9 AM - 5 PM EST)Key ResponsibilitiesEfficiently process and adjudicate insurance claims in alignment with company policies and regulatory standards, ensuring precision and compliance.Conduct thorough reviews and analyses of claims to identify discrepancies or issues needing resolution.Engage with insurance providers, healthcare professionals, and patients to address inquiries and disputes related to claims.Collaborate with internal teams to collect necessary documentation and information that supports claim decisions.Maintain comprehensive records of claims activities and ensure prompt follow-up on unresolved claims.Stay informed on industry developments and payer policies to enhance claims processing and improve reimbursement rates.

SGS South Africa offers an administrative internship based in the West Rand District Municipality. This position centers on providing support for daily office activities and working closely with the management team to keep operations running smoothly. Role overview Interns will contribute to a variety of administrative tasks and assist management with routine operations. The role provides exposure to the processes of a global company specializing in inspection, verification, testing, and certification. What you will do Handle a range of administrative duties as assigned Support the management team with daily office functions Observe and participate in company processes Develop hands-on skills in office administration Learning and development This internship gives a practical view of administrative operations within a multinational environment. Interns have the chance to build skills and experience that can help with future career steps.

Sales Progression AdministratorSalary: R25,000 per monthJob Overview:Are you meticulous and driven by a desire to provide outstanding service? Join our innovative UK-based conveyancing support organization as a Sales Progression Administrator. In this vital position, you will maintain data integrity and facilitate a smooth home-moving journey for clients and agents. Your responsibilities will encompass managing property files and liaising with buyers and sellers to ensure the conveyancing process is completed efficiently.Become a part of our supportive, process-oriented team where excellence and customer satisfaction are paramount. This is your opportunity to make a tangible difference in property transactions within a growing, people-focused environment.Key Responsibilities:Ensure precise maintenance of property transaction files according to legal and internal protocolAdhere strictly to company workflow processesEffectively manage tasks within established service levels and deadlinesInitiate new case files and coordinate property searches for acquisitionsConduct transaction chain verifications and oversee pre-sale filesDocument and record feedback on file closures in the systemFoster robust relationships with solicitors, estate agents, buyers, and sellersGuide clients throughout the conveyancing journeyAssist the Sales Progression team upon completion of administrative tasksDeliver consistently high-quality customer serviceRepresent the organization positively in all communicationsComply with GDPR, confidentiality, and internal escalation protocols

Role OverviewWe are seeking a dedicated and detail-oriented Virtual Administrative Assistant for a full-time remote role (40 hours per week) to provide essential administrative and executive support to a thriving outpatient mental health practice. As the operational backbone of our clinic, you will manage communications, coordinate schedules, and assist with growth initiatives, playing a pivotal role in our mission-driven healthcare organization.Key ResponsibilitiesPatient Communication and Front-Desk Functions● Handle incoming calls and promptly respond to emails● Provide respectful and clear information to current and prospective patients● Ensure all inquiries are addressed without delay● Uphold professionalism and confidentiality in every interactionScheduling and Care Coordination● Manage appointment scheduling, rescheduling, and confirmations● Keep provider calendars accurate and up-to-date● Coordinate patient intake processes efficiently● Enhance scheduling efficiency to minimize gaps and waiting timesInsurance and Administrative Support● Assist with insurance paneling processes (preferred skill)● Support administrative documentation and verification tasks● Organize and maintain digital records systematicallyCommunity Outreach Support● Conduct outreach to hospitals, agencies, and referral partners● Build and maintain relationships to facilitate patient referrals● Track outreach activities effectivelyExecutive and Operational Support● Identify workflow inefficiencies and proactively suggest improvements● Support various administrative projects as the clinic grows● Assist leadership with daily operational requirements