Experienced Immigration Virtual Assistant

Role Overview assist-world seeks an Experienced Immigration Virtual Assistant based in Colombia. This position supports a busy U.S. immigration law office by handling core immigration paperwork and documentation, freeing up the in-office team to focus on client relationships. This is a senior-level role for candidates with a proven background in U.S. immigra…

Position SummaryJoin a rapidly expanding construction firm based in South Carolina as a Bilingual Personal Assistant. The owner, who oversees both sales and operations, seeks a detail-oriented and highly organized professional to handle crucial administrative duties, allowing them to concentrate on driving sales and business growth.In this role, you will serve as the administrative backbone of the organization, managing quotes, invoices, scheduling, and communication to ensure project timelines and client interactions are consistently organized and efficient.Primary ResponsibilitiesAdministrative & Operational Support- Develop and dispatch customer quotes and estimates- Generate and oversee client invoices- Maintain meticulous records for jobs, estimates, and communications- Assist with daily administrative operations to ensure smooth workflowsCalendar & Schedule Management- Oversee the owner’s Google Calendar- Arrange appointments, site visits, and meetings- Prioritize daily tasks and ensure efficient schedulingCommunication Management- Handle emails, calls, and text messages- Organize responses and manage communications with clients and subcontractors- Ensure timely follow-ups on estimates, invoices, and inquiriesCoordination with Customers & Subcontractors- Monitor and follow up on pending quotes and proposals- Facilitate communication between the owner, clients, and subcontractors- Help maintain orderly project communicationTools Utilized- Jobber (CRM) for tracking jobs and quotes- QuickBooks for managing invoicing and financial records- Google Calendar for scheduling- Standard communication tools (email, messaging, calls)Prior experience with these tools is highly preferred.Ideal Candidate - Qualifications & Experience- Proven experience as a Personal Assistant, Executive Assistant, or Administrative Assistant- Strongly preferred: experience in construction, roofing, contracting, or trades-based industries- Familiarity with construction workflows including quotes, estimates, job scheduling, and subcontractor communication- Experience with CRM systems and accounting tools- Excellent organizational and time management skills- Comfortable managing quotes, invoices, and customer communications- Ability to work independently in a remote environment- Strong attention to detail and problem-solving abilities.

Join our dynamic team at assist-world as a Bilingual Virtual Assistant providing essential legal support in both Spanish and English. This position offers a unique opportunity to work remotely while engaging with clients in a fast-paced legal environment. As a crucial part of our team, you will assist with a variety of administrative tasks, helping to streamline operations and ensure client satisfaction.

About assist-worldassist-world is a leading provider of cutting-edge automated racking and robotic storage solutions tailored for warehouses and industrial facilities. Our innovative systems, which include automated forklifts and state-of-the-art storage solutions, are designed for large-scale logistics operations. As we expand our reach and take on larger international projects, we are in search of a dedicated Virtual Assistant to support our administrative coordination, equipment logistics, and project tracking efforts.Role OverviewThe Virtual Administrative Assistant plays a crucial role in providing administrative and operational support to the company owner. Your responsibilities will include coordinating project logistics, maintaining organized records of quotes and job progress, and assisting with travel and equipment arrangements necessary for installation projects. This position will initially be part-time, with the potential to transition to a full-time role as project demands increase.Core ResponsibilitiesAdministrative & Project Support• Maintain a comprehensive job log to track ongoing installation projects• Update and manage a quote tracking log• Organize project documentation and notes efficiently• Provide administrative support to the owner, including task trackingTravel & Logistics Coordination• Arrange hotel accommodations for installation teams• Assist in scheduling travel for project-related work• Coordinate logistics related to projects as requiredEquipment Rental Coordination• Contact suppliers to organize equipment rentals for installation projects• Confirm availability and delivery timelines• Maintain detailed records of equipment rentals and associated costsCommunication & Internal Coordination• Collaborate directly with the company owner to streamline project activities• Occasionally communicate with suppliers regarding equipment rentals• Keep clear records and updates on project progress, primarily focusing on internal communication with the owner.Required Qualifications• Proficiency in both English and Spanish (verbal and written)• Exceptional organizational and administrative capabilities• Proficient in Microsoft Excel and Word• Ability to manage and track multiple projects simultaneously• Comfortable handling logistics and supplier communications• Strong attention to detail• Demonstrated reliability and proactive work ethicPreferred Qualifications• Located in Latin America (Colombia preferred)• Experience supporting teams in construction, logistics, or operations• Background in travel or equipment logistics coordination• Familiarity with project tracking or job logsWorking StyleThe ideal candidate will exhibit professionalism, attention to detail, and a commitment to excellence, contributing to the efficiency and success of our projects.

Join our dynamic team at SGS as a Metrology Assistant, where you will play a pivotal role in ensuring accuracy and precision in our testing and laboratory processes. This entry-level position is perfect for individuals looking to start their career in metrology and quality assurance. You will work closely with experienced professionals, gaining hands-on experience with measurement instruments and quality control procedures.

Join SGS as an Inspection Assistant, where you will play a vital role in ensuring the quality and safety of various inspections. As a key member of our Inspection and Field Testing department, you will contribute to our mission of delivering high-quality services to our clients.

Join our dynamic team at SGS as an Inspection Assistant in the picturesque region of Santa Catalina. This role is vital in ensuring the quality and compliance of inspections and field testing activities.

Join our dynamic team as an Inspection Assistant at SGS in beautiful Cartagena de Indias. In this vital role, you will support our inspection and field testing departments by ensuring the highest standards of quality and compliance are met. You will work closely with experienced professionals to develop your skills and gain valuable insights into the inspection processes.

The Bilingual Internal Control Supervisor at Louis Dreyfus Company in Bogota helps maintain and improve internal control processes. This role involves collaborating with different departments to identify risks and put control measures in place. Key responsibilities Assess internal risks across multiple teams Implement and monitor control procedures Work closely with colleagues to ensure compliance with company standards Requirements Fluency in both Spanish and English Strong attention to detail Clear and effective communication skills This position focuses on supporting the company’s commitment to effective internal controls and risk management.

Join SGS as an Inspection Assistant in Paipa, where you will be integral to our Inspection and Field Testing department. As an entry-level position, this role is ideal for those looking to start their career in quality control and inspection services. You will assist in various field testing activities, ensuring compliance with industry standards and providing valuable support to our team.

We are seeking a dynamic and detail-oriented IT Management Control Technician to join our Shared Services Center in Bogotá. In this full-time role, you will be responsible for monitoring and enhancing our IT governance processes, ensuring compliance with internal standards and regulations, and contributing to the overall efficiency of our IT operations.

Location: Latin America (100% Remote)Employment Type: Full-time Independent Contractor (exclusive commitment)About the OpportunityJoin a dynamic team dedicated to establishing exemplary accounting departments for expanding US businesses. As a Controller, you will manage accounting functions, lead a dedicated team, enhance GAAP compliance, ensure precise month-end closings, and provide executives with reliable financial data they can depend on.You will oversee accounting professionals, streamline processes, tackle intricate accounting challenges, and act as a strategic partner in finance — delivering clarity, structure, and insight to leadership teams.This role requires a blend of technical accounting proficiency, leadership skills, process optimization, and client advisory capabilities. Note: This is a full-time independent contractor position requiring exclusive commitment.Key ResponsibilitiesYou will manage financial oversight, quality assurance, and review tasks across various client engagements while mentoring accounting teams and refining reporting processes.Expect to lead and enhance the delivery of accounting services — going beyond simple bookkeeping.Core ResponsibilitiesFinancial Reporting & GAAP ComplianceSupervise and validate month-end closure, reconciliations, and financial statementsGuarantee accuracy, quality of documentation, and audit-ready workpapersImplement GAAP in increasingly complex accounting areasInvestigate and resolve technical accounting matters; document findingsMaintain internal controls, workflows, and detailed checklistsTeam Leadership & CoachingTrain, guide, and oversee accounting personnelDelegate tasks and monitor timelines, quality, and resource utilizationOffer structured performance evaluations and development plansAssist in onboarding and serve as a technical advisor to the teamClient Relations & CommunicationEngage in client meetings; present financial results and insightsSet expectations and proactively communicate about deadlines and challenges

Are You Prepared to Transform Communication and Commerce with Connectly.ai?At Connectly.ai, we are redefining how businesses engage with their customers. Our aim is to facilitate seamless, intelligent conversations through AI-enabled messaging. This ambitious vision necessitates a team that is as dynamic, driven, and innovative as the technology we are developing.We are seeking candidates who are passionate about transforming customer engagement and believe deeply in the potential of AI and WhatsApp to foster meaningful interactions. Ideal candidates are those who relish tackling challenging problems, appreciate ongoing personal growth, and flourish in a collaborative, high-energy atmosphere. We desire team members who are motivated to make a significant impact, undeterred by complex challenges, and eager to influence the future of conversational commerce.What It Takes to Excel at Connectly.aiOur culture is ambitious and fast-paced, tailored for those who aspire to collaborate with top-tier professionals and are committed to excellence. If you are prepared to exceed your own expectations, excited about joining a purpose-driven team, and open to continuous learning, then Connectly.ai may be the perfect fit for you.Connectly.ai’s Vision:We are constructing the future of conversational commerce in Latin America, beginning with WhatsApp. Our comprehensive AI engagement platform empowers retailers to sell, support, and scale directly within the app that their customers use daily.As a VC-backed Series B startup, we boast a world-class team hailing from Meta, Google, Uber, McKinsey, BCG, and other leading enterprises. We function as a hybrid organization, operating offices in Bogotá and San Francisco, and maintaining distributed teams throughout Latin America, including Brazil, where many of our AI initiatives are concentrated.

At Bia Energy, we are on the lookout for visionary, innovative talents eager to redefine boundaries and make a significant impact in all our endeavors. If you seek more than just a job and are excited to join a community that embraces the ambition to do things differently, you have come to the right place!In this role, your mission will be to support the design, analysis, and execution of the company's financial planning, raising the standards of modeling, forecasting, and strategic analysis.

As a Quality Control Inspector at QIMA, you will play a pivotal role in ensuring the highest standards of product quality. You will conduct thorough inspections and evaluations of products and materials, ensuring compliance with both quality standards and regulatory requirements.Your attention to detail and commitment to excellence will be essential in identifying any potential issues and providing actionable feedback to stakeholders.

Join AECOM as a Principal Engineer specializing in Security & Controls, where you will play a pivotal role in ensuring the integrity and security of our engineering solutions. You will lead innovative projects, collaborating with cross-functional teams to enhance our security protocols and controls across various engineering disciplines.

About Activate TalentActivate Talent specializes in building borderless teams for dynamic U.S. companies, providing expert outsourced staffing solutions across LATAM and the Philippines.Your Responsibilities Close-to-Board: Manage GAAP-compliant monthly closes, execute multi-entity consolidations, and perform variance analysis; prepare investor-ready reporting packages within a 5-day timeline. Revenue & Margin Integrity: Supervise gross-margin tracking for placements, EOR, and pass-through billings; guarantee precise revenue recognition and direct labor costing. Systems & Controls: Proficient in QuickBooks, automate billing flows using Stripe and HubSpot, and manage accounts payable/receivable, payroll, and global tax compliance. Strategic Finance: Develop 13-week cash flow forecasts, create pricing model scenarios, and conduct ad-hoc financial diligence for M&A or credit facilities; provide strategic guidance to founders on capital allocation. Team Leadership: Guide a lean, distributed accounting team; establish KPIs, optimize workflows, and promote a culture of precision with a focus on “close it once, close it right.”

About the Role Trackman is hiring a Commercial Finance Controller to build and lead its credit function in Bogotá, Colombia. This position shapes global credit, risk, and collections strategies and supports automation and process improvements that help the company scale. The role sits within the Commercial Finance Team and focuses on driving effective solutions for a technology-driven sports business. Main Responsibilities Develop and implement credit, risk, and collections processes, policies, and best practices from the ground up. Manage global accounts receivable operations, ensuring accurate and timely invoicing. Assess customer credit risk, setting credit limits and terms in line with company guidelines. Track aging reports and take action to drive collections across international markets. Reconcile customer accounts, resolving discrepancies quickly. Work with teams across the business to improve billing and collections workflows. Identify and apply automation strategies to increase efficiency and reduce manual work. Prepare monthly reports on accounts receivable and collections for management and external audits. Location Bogotá, Distrito Capital de Bogotá, Colombia

As an Associate Research Manager at Control Risks, you will play a pivotal role in maintaining the quality of our VANTAGE projects. You will lead a dedicated team to ensure the delivery of insightful, analytical, and meticulously crafted reports that help our clients safeguard their integrity and reputation. Your responsibilities will span the entire project lifecycle, from initial scoping through to post-delivery evaluation, ensuring a seamless experience for our clients. You will assist the Associate Director in training and managing both internal and external resources to deliver VANTAGE projects efficiently and effectively. Additionally, you will contribute to the strategic growth of the team while ensuring optimal project margins. Key Responsibilities: Team LeadershipOversee a diverse team of researchers, senior researchers, and team leaders.Set clear objectives and responsibilities for each team member aligned with departmental goals.Conduct regular performance appraisals.Promote the well-being and ongoing professional development of staff.Assist the Associate Director in recruiting new talent.Third-Party Due Diligence Project Management Ensure VANTAGE projects are properly scoped, assigned, tracked, and delivered on schedule and within budget.Engage directly with clients to clarify project scopes, address inquiries, and propose additional research avenues.Review and approve the content and editorial quality of VANTAGE deliverables, ensuring they meet client specifications.Communicate with vendors and subcontractors, providing constructive feedback to ensure compliance with our global delivery standards.Collaborate with colleagues across Control Risks to resolve client queries effectively. Regional Research InitiativesRegularly connect with other managers and the Quality Assurance team to provide feedback and support on VANTAGE projects.Engage in discussions with Client Services and Product teams to offer insights for service and product enhancements. Qualifications:EssentialBachelor’s degree or equivalent experience.Fluency in both written and spoken English and Spanish is required.Proven experience in writing, researching, and editing due diligence reports, showcasing excellence in research and writing in English.Experience in mentoring and supervising team members.Demonstrated project management experience, particularly with geographically dispersed teams.In-depth knowledge of research methodologies, databases, networks, online registries, and OSINT research tools.Adept at influencing peers and stakeholders.

Join QIMA as a Quality Control Inspector specializing in garments. In this vital role, you will ensure products meet high standards of quality and compliance before they reach the market. Your keen eye for detail and understanding of garment construction will be crucial in identifying defects and ensuring that our clients receive only the best products.