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Join our team as a proactive and detail-oriented Property Manager and Office Administrator. We are looking for someone who possesses exceptional organizational skills and the ability to communicate effectively while managing multiple responsibilities simultaneously.
Key Responsibilities:
Provide administrative support by answering incoming calls.
Input invoices into our accounting software (training will be provided).
Manage email correspondence and communicate with tenants regarding rental changes.
Coordinate property viewings and liaise with prospective tenants.
Maintain precise records and documentation.
Perform various other administrative tasks as assigned.
Join our team as a proactive and detail-oriented Property Manager and Office Administrator. We are looking for someone who possesses exceptional organizational skills and the ability to communicate effectively while managing multiple responsibilities simultaneously.Key Responsibilities: Provide administrative support by answering incoming calls. Input invoic…
Join our dynamic team as a Bookkeeper specializing in property management with proficiency in AppFolio software. In this role, you will be responsible for managing comprehensive bookkeeping operations, ensuring precise financial records, and providing occasional support for customer service inquiries.Key ResponsibilitiesExecute full-cycle bookkeeping utilizing AppFolio.Oversee Accounts Payable (AP) and Accounts Receivable (AR).Handle tenant billing, rent postings, and payment processing efficiently.Regularly perform bank and credit card reconciliations.Ensure financial records are accurate and well-maintained through diligent data entry.Prepare detailed financial reports and support the month-end closing process.Engage with tenants or property owners as needed to address billing or payment inquiries.Maintain organized and compliant records aligned with company accounting procedures.
Join our dynamic team at remote-va as a Property Manager specializing in Rent Manager software. We are looking for a highly organized and proactive individual who will be responsible for managing both residential and commercial properties. Your role will involve ensuring tenant satisfaction, efficient rent collection, coordinating maintenance, and providing accurate financial reporting. We value excellent communication, leadership, and problem-solving abilities, along with solid property management and bookkeeping knowledge.Key Responsibilities:Oversee the daily operations of assigned properties to ensure they are well-maintained and compliant with regulations.Manage rent collection, enforce lease agreements, and follow up with tenants regarding late or missed payments utilizing Rent Manager.Handle accounts payable/receivable and produce financial reports via Rent Manager.Market vacant units, screen prospective tenants, and manage lease agreements.Coordinate maintenance, repairs, and vendor relationships effectively.Respond to tenant inquiries, complaints, and service requests in a timely manner.Conduct regular property inspections to maintain standards and compliance.Assist in budgeting, forecasting, and variance analysis for managed properties.Ensure compliance with company policies, local laws, and housing regulations.Provide property performance updates and financial information to property owners.
Role OverviewJoin our dynamic team at Remote-Raven as a full-time Property Operations Coordinator. In this role, you will play a vital part in supporting the property manager with the daily operations of selected commercial properties and executive suites. Your responsibilities will include coordinating service requests, engaging with tenants, managing rental agreements, and enhancing office operations and procedures. As a key member of the property team, you will serve as a primary point of contact for tenant inquiries. Key ResponsibilitiesManage incoming phone calls and direct them appropriately.Create and distribute emails, memos, letters, and other correspondence.Assist the Property Manager in upholding office policies and procedures.
Full-time|Remote|Remote — Western Visayas, Philippines
Property Manager (New York Residential)Schedule: 9:00 AM - 5:00 PM EST, Fully RemoteJoin our dynamic team at remote-va as a seasoned Property Manager specializing in New York real estate. We are looking for a professional with extensive expertise in managing high-rise residential properties. You will play a pivotal role in overseeing daily property operations, fostering tenant relationships, and ensuring efficient building management.The successful candidate should possess hands-on experience with property management systems, especially Buildium, and demonstrate a thorough understanding of New York property regulations and industry best practices.Key ResponsibilitiesOversee daily operations of high-rise residential propertiesManage tenant communications, inquiries, and issue resolutionCoordinate maintenance requests and vendor servicesSupervise rent collection, lease tracking, and renewalsEnsure compliance with New York real estate laws and regulationsMaintain accurate property records and documentationUtilize Buildium for property, tenant, and financial managementMonitor property performance and report on key metrics
Position: Operations ManagerJob Code: KPM-AHL-RopPosition Type: Full-TimeWork Hours: 8:00 AM – 5:00 PM (Eastern Daylight Time)Salary: TBDWork Days: Monday – FridayAbout Winning AssistantsWinning Assistants is an innovative and rapidly expanding roofing company that specializes in insurance-funded roof replacements. Our mission is to deliver exceptional, hassle-free roofing solutions to our clients while fostering a supportive and growth-oriented workplace for our team.Position OverviewWe are looking for a dynamic and experienced Operations Manager to lead our internal operations and enhance efficiency, scalability, and overall performance. In this pivotal role, you will manage daily operations and develop long-term strategies to boost productivity, streamline processes, and facilitate business growth. Collaborating closely with executive leadership and department heads, you will ensure operational excellence across all functions, including Sales, Production, Billing, and Collections. The ideal candidate will be a strategic thinker and a hands-on leader capable of building systems, managing teams, and driving measurable outcomes.Key ResponsibilitiesLead and manage daily operations across multiple departments to ensure alignment with company goals and performance targets.Oversee and mentor a team of virtual assistants and operational staff, focusing on performance management, coaching, and accountability.Design, implement, and continuously enhance operational systems, workflows, and SOPs to support scalability.Establish and monitor KPIs across departments; analyze performance data to inform decision-making and improvements.Identify operational bottlenecks and deploy strategic solutions to enhance efficiency and output.Collaborate with leadership on operational planning, resource allocation, and process optimization.Ensure robust communication and alignment between departments (Sales, Estimating, Production, Collections).Support hiring, onboarding, and training initiatives to cultivate a high-performing operations team.Maintain operational standards and ensure consistency in execution across all teams.Foster a culture of accountability, ownership, and continuous improvement.
Job Overview We are on the lookout for a meticulous and customer-centric Property & Casualty Insurance Account Manager who will play a pivotal role in managing and supporting a diverse portfolio of both commercial and personal insurance accounts. This position will emphasize the importance of nurturing strong client relationships, handling policy servicing, coordinating renewals, and ensuring precise documentation while providing exceptional customer service.Key Responsibilities Oversee daily management and servicing of Property & Casualty (P&C) insurance accounts. Assist clients with inquiries related to policies, endorsements, renewals, and coverage adjustments. Ensure policies are reviewed for accuracy and all documentation is complete and compliant. Liaise with insurance carriers to secure quotes, process applications, and troubleshoot issues. Prepare comprehensive renewal proposals and proactively follow up with clients to ensure retention. Maintain organized and current client records within the agency management system. Facilitate new business processing and client onboarding. Respond promptly to client communications via phone, email, and other channels. Support clients with claims follow-up and provide guidance as necessary.
Join RemoteVA PH as a meticulous and innovative Property Brochure & Research Specialist, where you will play a crucial role in empowering our client's real estate sales team. Your creativity and attention to detail will transform basic property addresses into captivating, professional brochures that effectively showcase essential building specifications, property features, and potential energy savings.If you're tech-savvy and possess a flair for clean and engaging design, we are eager to receive your application!Key Responsibilities:- Obtain property addresses from the sales team via email.- Utilize Google, Google Maps, and AI tools to gather publicly available property data from the United States.- Compile key information, including:- Detailed building specifications- Property particulars- Projections for energy savings based on provided criteria- Design a professional, client-ready brochure featuring clear visuals, accurate specifications, and engaging summaries of savings.- Ensure each brochure is impeccably polished, consistent with our brand, and ready for client presentations.
Job Title: SEO Marketing Specialist – Real Estate & Property Management Location: Remote Employment Type: Full-TimeAbout the RoleWe are in search of a talented SEO Marketing Specialist to enhance our organic search presence, achieve top local rankings, and consistently generate valuable leads for our expanding property management services. You will spearhead our SEO strategy by optimizing our website content, enhancing technical SEO, and driving our local SEO initiatives to position us as the preferred choice for renters and property owners in key areas.What You’ll Do On-Page & Technical SEO Optimize landing pages, blogs, and property listings for high-intent local search terms (e.g., "property management [city]", "apartments for rent [neighborhood]"). Enhance site performance (including speed, mobile UX, schema markup) to improve indexing and crawlability. Conduct regular technical audits and resolve issues that hinder search visibility. Local SEO Excellence Manage and enhance Google Business Profiles for our target areas. Ensure consistent NAP (Name, Address, Phone Number) across various online directories (Yelp, Bing, and industry-specific platforms). Boost customer reviews, engage in Q&A, and increase visibility in local map packs. Content Strategy & Execution Develop and manage an SEO-centric content calendar featuring blogs, city guides, and FAQs (e.g., “Best Neighborhoods for Renters in [City]”). Collaborate with content writers and designers to create engaging, keyword-optimized content. Identify and pursue opportunities for featured snippets and People Also Ask (PAA) sections. Performance Tracking & Reporting Monitor keyword rankings, organic traffic, and lead conversions using tools such as Google Search Console, GA4, and Ahrefs/SEMrush. Analyze performance metrics, report on ROI, and refine strategies to outpace local competitors. RequirementsWhat We’re Looking For Must-Haves: Over 2 years of experience in SEO, preferably within the real estate or property management domain. Demonstrated success in local SEO, keyword strategy, and technical optimization. Proficient with WordPress, Google Analytics, and Google Search Console. Experience utilizing SEO tools (e.g., Ahrefs, SEMrush, BrightLocal, Moz). ⭐ Bonus Points For: Familiarity with link-building strategies and other advanced SEO techniques.
Role Overviewassist-world is seeking a talented E-commerce Project Manager to spearhead and oversee multidisciplinary projects, ensuring that timelines, deliverables, and commercial objectives are met with excellence. The ideal candidate will possess extensive hands-on experience in e-commerce, demonstrate robust project management skills, and excel in English communication. As the nexus of coordination among various teams, you will ensure projects remain aligned and on schedule from conception to completion.Key ResponsibilitiesProject Ownership & Delivery● Manage e-commerce projects from inception to completion● Ensure timely delivery of projects that meet scope and align with business objectives● Decompose projects into actionable tasks, timelines, and milestones● Proactively identify and address risks, delays, and obstaclesCross-Functional Team Coordination● Serve as the primary liaison among marketing, development, design, QA, and operations teams● Maintain consistent follow-up with team members to ensure accountability● Keep all stakeholders informed regarding priorities and next steps● Professionally escalate issues when necessaryWorkflow & Systems Management● Construct and manage workflows utilizing Notion● Maintain comprehensive documentation, task boards, timelines, and status reports● Streamline processes to enhance execution speed and minimize friction● Facilitate smooth transitions between teams and phases of workE-commerce Execution● Oversee projects relating to:○ Product launch initiatives○ Website updates and redesigns○ Creation of landing pages○ Marketing promotions and campaigns● Grasp the complete e-commerce customer journey (including product pages, checkout, and post-purchase flow)● Coordinate launches, ensuring team readiness prior to go-live● Support post-launch evaluations, adjustments, and optimizationsReporting & Communication● Deliver clear, concise updates on project progress to leadership● Track and report on project status, risks, and outcomes● Maintain structured and professional written communication consistently throughout
assist-world is hiring a Personal Assistant & Marketing Support Virtual Assistant based in the Philippines. This position combines administrative duties with marketing support, helping projects run smoothly and keeping daily operations organized. Key responsibilities Maintain calendars and schedules, making sure meetings and deadlines are met Support marketing campaigns by tracking tasks and deliverables to keep them on schedule Assist with social media, including scheduling posts and handling basic engagement Requirements Strong organizational skills with close attention to detail Background in supporting marketing activities or campaigns Ability to work independently and show initiative Comfortable working in a fast-moving environment
Position OverviewWe are on the lookout for an exceptionally organized, proactive, and detail-oriented Virtual Assistant to provide comprehensive support to a VP of Operations & Finance within our rapidly expanding organization.This position encompasses a mix of executive assistance, operational support, and basic financial/admin coordination to enhance daily workflows, mitigate operational slowdowns, and establish order in a dynamic environment.The ideal candidate is someone who can assume responsibility, bring organization to complexity, and serve as a reliable right-hand support.Key ResponsibilitiesAdministrative & Organizational Tasks (Core)Digitize and organize extensive document volumes using Google DriveMaintain structured filing systems (both digital and inbox)Organize inbox utilizing folders, labels, and automation toolsMinimize clutter and enhance accessibility of information
Full-time|Remote|Remote — Makati, Metro Manila, Philippines
Join Assistant Launch as an Executive AssistantAt Assistant Launch, we have successfully connected thousands of Executive Assistants with entrepreneurs and executives over the past six years. Many of our EAs have built enduring relationships with their clients, staying for two, three, or even more than four years. When we find the right match, it lasts, providing you with stable, long-term client engagements instead of a constant cycle of short-term assignments.Unlike traditional VA marketplaces, we are a dedicated placement agency that prioritizes meaningful connections, offers ongoing support post-placement, and actively contributes to your professional growth.Why Executive Assistants Prefer Assistant LaunchYou'll collaborate with top-tier clients, including founders and executives managing companies with revenues ranging from $500K to over $10M. These individuals are insightful, ambitious, and eager to tackle new challenges. You will not be micromanaged or viewed as a mere task-doer; instead, you will be empowered to take ownership of results.We integrate AI training and tools into our workflow, positioning ourselves as one of the most AI-driven EA teams in the industry. You will have access to AI-focused training and tools that enhance your efficiency, sharpness, and overall value. This is not just an added bonus; it is central to our operational model.Support Beyond PlacementEvery EA participates in our comprehensive 4-week accelerator program, designed to establish effective systems with your client from the very beginning. Our support doesn’t end there; we ensure that you have the resources needed to succeed.Genuine Career Advancement OpportunitiesHigh achievers in our team have the opportunity to advance into leadership roles, secure placements with higher-tier clients, or transition into internal positions at Assistant Launch. We have EAs who have been with us for over four years, experiencing substantial professional growth during their tenure.Compensation That Acknowledges Your WorthWe offer competitive compensation and benefits that meet or exceed industry standards, tailored to your experience and skill set. Our remuneration package includes performance-based bonuses and regular salary assessments. Our focus is not on minimizing costs but on assembling a team of exceptional professionals, and we believe in compensating you fairly for your contributions.Your ResponsibilitiesManage administrative tasks to allow your client to concentrate on strategic priorities.Efficiently oversee calendars, inboxes, and scheduling.Arrange travel including flights, hotels, itineraries, and adjustments as needed.Serve as the primary point of contact for client and vendor communications.Track expenses, generate reports, and manage documentation.Conduct research, summarize findings, and assist in decision-making processes.Coordinate project timelines, monitor deadlines, and ensure follow-up on action items.Assist with personal tasks when required (appointments, reservations, errands).Uphold strict confidentiality regarding sensitive business and personal information.Desired QualificationsExcellent administrative capabilities (email management, project coordination, research).Familiarity with standard tools (CRM systems, project management software, MS Office, etc.).
Join our dynamic team as a Financial & Bookkeeping Virtual Assistant, where you will play a crucial role in managing our financial records and supporting our bookkeeping operations. This position offers a fantastic opportunity for individuals looking to develop their skills and grow within a supportive environment.
Role OverviewJoin our dynamic and agile consulting firm, assist-world, comprised of two innovative founders and one dedicated team member. We are on the lookout for an exceptionally entrepreneurial, proactive, and assertive Executive/Personal Assistant who can provide invaluable support to our founders in both business operations and personal logistics.This role is ideal for a versatile professional who thrives in fast-paced, startup environments with minimal structure. You will be expected to take ownership of tasks, communicate effectively, and actively work to alleviate the founders' workload rather than add to it.Preferred Qualifications: Candidates with experience in startup or agency settings who exhibit strong independence and a proactive communication style are highly desirable (candidates from South Africa are preferred due to compatibility in communication style and assertiveness).
assist-world is on the lookout for a dependable and meticulous Virtual Executive Assistant to join our dynamic and rapidly expanding team. This pivotal role requires an individual who excels in process-oriented tasks and thrives in a structured work environment. The ideal candidate will adeptly follow established Standard Operating Procedures (SOPs) while providing vital administrative and operational support. Responsibilities include supporting the sales function, managing post-call follow-ups, handling light billing administration, and executing organized workflows as outlined in Notion.
Company OverviewJoin our dynamic and innovative healthcare technology company, assist-world, where we are committed to transforming the industry. With a dedicated team of approximately 32 talented professionals and visionary co-founders, we are on a mission to enhance healthcare through technology. We are in search of a dependable and detail-oriented Executive Virtual Assistant to provide vital support to our senior leadership team, particularly two co-founders, while also assisting a third co-founder and select team members as needed. Success in this role is built on a foundation of consistency, trust, and timely responsiveness.Role OverviewThe Executive Virtual Assistant will act as an essential partner to our leadership team, managing calendars, coordinating travel, organizing inboxes, and scheduling interviews. This opportunity is perfect for individuals who are experienced in supporting executives within fast-paced environments and who prioritize structure, effective follow-through, and proactive communication.Core Responsibilities
Please ensure to whitelist our domains "lever.co" and "hire.lever.co" to receive our emails.Disclaimer: This job description provides a general overview of the responsibilities and requirements for this position. Specific tasks and tools will be discussed in detail during the final interview. Please apply only if you match the required location and skills. We value candidates who can excel in this role! Join Our Team as a General Virtual Assistant with AppFolio Experience! Wing is on a transformative journey to redefine the future of work for businesses globally! We aim to be the go-to partner for organizations looking to build exceptional teams and streamline their operations. We are currently seeking a dedicated General Virtual Assistant to join our team immediately. Work Arrangement: Full Time, RemoteIndustry: Property Management About Our Client: Our client manages an extensive portfolio of properties and handles significant administrative tasks, including invoice processing, work order management, and data entry. They are aiming to enhance their operations by utilizing a virtual assistant to alleviate their internal staff from monotonous tasks. Core Responsibilities:1. Work Order Processing: Review submitted work orders, ensure accompanying photos and notes, escalate issues as necessary, and follow up on missing information.2. Invoice Management: Accurately associate invoices with properties, maintain precise records, and perform data entry related to invoices.3. Emergency Dispatch/Admin Support: Monitor for emergencies (e.g., flooding toilets), assess urgency, and escalate or dispatch as required, including potential after-hours coverage. Note: Training will be provided for this task. Required Tools and Software:- AppFolio (property management and work order system)- Experience with property management tools is essential.Training Provided On:- Nextiva (for calls/VOIP)- Google Chat (for internal communication)- Company-provided email and potentially other property management or communication tools. Essential Qualifications: Must have AppFolio experience and a minimum of 3 years of experience as a Virtual Assistant. Technical Requirements:- USB Headset with Noise Cancellation
Role OverviewWe are looking for a dedicated and detail-oriented full-time Property Accountant to join our dynamic team at Remote Raven. In this pivotal role, you will manage all essential accounting functions for our expanding property portfolio, including accounts receivable and payable, financial reporting, budgeting, and reconciliations. While experience in real estate accounting is beneficial, it is not mandatory.You will collaborate closely with property management and leadership teams to refine processes and systems, while also mentoring junior accountants. A strong command of Yardi software and a good understanding of commercial lease structures and financial operations are essential for this position.Key ResponsibilitiesHandle accounts receivable operations, including billing, collections, payments, and property reconciliations.Manage accounts payable processes, including invoice handling and check disbursements.Generate and present precise monthly financial reports along with variance analyses.Conduct bank reconciliations to ensure accuracy.Complete annual Common Area Maintenance (CAM) reconciliations.Process owner distributions and guarantee timely and accurate reporting to ownership groups.Engage in budgeting and forecasting utilizing Yardi Forecast Manager.Activate leases and ensure recovery setups are in alignment with lease agreements.Support the onboarding process for new properties and financial systems.Guide junior accountants and foster collaboration among teams.
Join assist-world as a Social Media and Website Assistant focusing on Squarespace and content support. In this dynamic role, you will assist in managing social media platforms and optimizing website content to enhance user engagement. Your creativity and attention to detail will help us deliver compelling digital experiences.
Join our team as a proactive and detail-oriented Property Manager and Office Administrator. We are looking for someone who possesses exceptional organizational skills and the ability to communicate effectively while managing multiple responsibilities simultaneously.Key Responsibilities: Provide administrative support by answering incoming calls. Input invoic…
Join our dynamic team as a Bookkeeper specializing in property management with proficiency in AppFolio software. In this role, you will be responsible for managing comprehensive bookkeeping operations, ensuring precise financial records, and providing occasional support for customer service inquiries.Key ResponsibilitiesExecute full-cycle bookkeeping utilizing AppFolio.Oversee Accounts Payable (AP) and Accounts Receivable (AR).Handle tenant billing, rent postings, and payment processing efficiently.Regularly perform bank and credit card reconciliations.Ensure financial records are accurate and well-maintained through diligent data entry.Prepare detailed financial reports and support the month-end closing process.Engage with tenants or property owners as needed to address billing or payment inquiries.Maintain organized and compliant records aligned with company accounting procedures.
Join our dynamic team at remote-va as a Property Manager specializing in Rent Manager software. We are looking for a highly organized and proactive individual who will be responsible for managing both residential and commercial properties. Your role will involve ensuring tenant satisfaction, efficient rent collection, coordinating maintenance, and providing accurate financial reporting. We value excellent communication, leadership, and problem-solving abilities, along with solid property management and bookkeeping knowledge.Key Responsibilities:Oversee the daily operations of assigned properties to ensure they are well-maintained and compliant with regulations.Manage rent collection, enforce lease agreements, and follow up with tenants regarding late or missed payments utilizing Rent Manager.Handle accounts payable/receivable and produce financial reports via Rent Manager.Market vacant units, screen prospective tenants, and manage lease agreements.Coordinate maintenance, repairs, and vendor relationships effectively.Respond to tenant inquiries, complaints, and service requests in a timely manner.Conduct regular property inspections to maintain standards and compliance.Assist in budgeting, forecasting, and variance analysis for managed properties.Ensure compliance with company policies, local laws, and housing regulations.Provide property performance updates and financial information to property owners.
Role OverviewJoin our dynamic team at Remote-Raven as a full-time Property Operations Coordinator. In this role, you will play a vital part in supporting the property manager with the daily operations of selected commercial properties and executive suites. Your responsibilities will include coordinating service requests, engaging with tenants, managing rental agreements, and enhancing office operations and procedures. As a key member of the property team, you will serve as a primary point of contact for tenant inquiries. Key ResponsibilitiesManage incoming phone calls and direct them appropriately.Create and distribute emails, memos, letters, and other correspondence.Assist the Property Manager in upholding office policies and procedures.
Full-time|Remote|Remote — Western Visayas, Philippines
Property Manager (New York Residential)Schedule: 9:00 AM - 5:00 PM EST, Fully RemoteJoin our dynamic team at remote-va as a seasoned Property Manager specializing in New York real estate. We are looking for a professional with extensive expertise in managing high-rise residential properties. You will play a pivotal role in overseeing daily property operations, fostering tenant relationships, and ensuring efficient building management.The successful candidate should possess hands-on experience with property management systems, especially Buildium, and demonstrate a thorough understanding of New York property regulations and industry best practices.Key ResponsibilitiesOversee daily operations of high-rise residential propertiesManage tenant communications, inquiries, and issue resolutionCoordinate maintenance requests and vendor servicesSupervise rent collection, lease tracking, and renewalsEnsure compliance with New York real estate laws and regulationsMaintain accurate property records and documentationUtilize Buildium for property, tenant, and financial managementMonitor property performance and report on key metrics
Position: Operations ManagerJob Code: KPM-AHL-RopPosition Type: Full-TimeWork Hours: 8:00 AM – 5:00 PM (Eastern Daylight Time)Salary: TBDWork Days: Monday – FridayAbout Winning AssistantsWinning Assistants is an innovative and rapidly expanding roofing company that specializes in insurance-funded roof replacements. Our mission is to deliver exceptional, hassle-free roofing solutions to our clients while fostering a supportive and growth-oriented workplace for our team.Position OverviewWe are looking for a dynamic and experienced Operations Manager to lead our internal operations and enhance efficiency, scalability, and overall performance. In this pivotal role, you will manage daily operations and develop long-term strategies to boost productivity, streamline processes, and facilitate business growth. Collaborating closely with executive leadership and department heads, you will ensure operational excellence across all functions, including Sales, Production, Billing, and Collections. The ideal candidate will be a strategic thinker and a hands-on leader capable of building systems, managing teams, and driving measurable outcomes.Key ResponsibilitiesLead and manage daily operations across multiple departments to ensure alignment with company goals and performance targets.Oversee and mentor a team of virtual assistants and operational staff, focusing on performance management, coaching, and accountability.Design, implement, and continuously enhance operational systems, workflows, and SOPs to support scalability.Establish and monitor KPIs across departments; analyze performance data to inform decision-making and improvements.Identify operational bottlenecks and deploy strategic solutions to enhance efficiency and output.Collaborate with leadership on operational planning, resource allocation, and process optimization.Ensure robust communication and alignment between departments (Sales, Estimating, Production, Collections).Support hiring, onboarding, and training initiatives to cultivate a high-performing operations team.Maintain operational standards and ensure consistency in execution across all teams.Foster a culture of accountability, ownership, and continuous improvement.
Job Overview We are on the lookout for a meticulous and customer-centric Property & Casualty Insurance Account Manager who will play a pivotal role in managing and supporting a diverse portfolio of both commercial and personal insurance accounts. This position will emphasize the importance of nurturing strong client relationships, handling policy servicing, coordinating renewals, and ensuring precise documentation while providing exceptional customer service.Key Responsibilities Oversee daily management and servicing of Property & Casualty (P&C) insurance accounts. Assist clients with inquiries related to policies, endorsements, renewals, and coverage adjustments. Ensure policies are reviewed for accuracy and all documentation is complete and compliant. Liaise with insurance carriers to secure quotes, process applications, and troubleshoot issues. Prepare comprehensive renewal proposals and proactively follow up with clients to ensure retention. Maintain organized and current client records within the agency management system. Facilitate new business processing and client onboarding. Respond promptly to client communications via phone, email, and other channels. Support clients with claims follow-up and provide guidance as necessary.
Join RemoteVA PH as a meticulous and innovative Property Brochure & Research Specialist, where you will play a crucial role in empowering our client's real estate sales team. Your creativity and attention to detail will transform basic property addresses into captivating, professional brochures that effectively showcase essential building specifications, property features, and potential energy savings.If you're tech-savvy and possess a flair for clean and engaging design, we are eager to receive your application!Key Responsibilities:- Obtain property addresses from the sales team via email.- Utilize Google, Google Maps, and AI tools to gather publicly available property data from the United States.- Compile key information, including:- Detailed building specifications- Property particulars- Projections for energy savings based on provided criteria- Design a professional, client-ready brochure featuring clear visuals, accurate specifications, and engaging summaries of savings.- Ensure each brochure is impeccably polished, consistent with our brand, and ready for client presentations.
Job Title: SEO Marketing Specialist – Real Estate & Property Management Location: Remote Employment Type: Full-TimeAbout the RoleWe are in search of a talented SEO Marketing Specialist to enhance our organic search presence, achieve top local rankings, and consistently generate valuable leads for our expanding property management services. You will spearhead our SEO strategy by optimizing our website content, enhancing technical SEO, and driving our local SEO initiatives to position us as the preferred choice for renters and property owners in key areas.What You’ll Do On-Page & Technical SEO Optimize landing pages, blogs, and property listings for high-intent local search terms (e.g., "property management [city]", "apartments for rent [neighborhood]"). Enhance site performance (including speed, mobile UX, schema markup) to improve indexing and crawlability. Conduct regular technical audits and resolve issues that hinder search visibility. Local SEO Excellence Manage and enhance Google Business Profiles for our target areas. Ensure consistent NAP (Name, Address, Phone Number) across various online directories (Yelp, Bing, and industry-specific platforms). Boost customer reviews, engage in Q&A, and increase visibility in local map packs. Content Strategy & Execution Develop and manage an SEO-centric content calendar featuring blogs, city guides, and FAQs (e.g., “Best Neighborhoods for Renters in [City]”). Collaborate with content writers and designers to create engaging, keyword-optimized content. Identify and pursue opportunities for featured snippets and People Also Ask (PAA) sections. Performance Tracking & Reporting Monitor keyword rankings, organic traffic, and lead conversions using tools such as Google Search Console, GA4, and Ahrefs/SEMrush. Analyze performance metrics, report on ROI, and refine strategies to outpace local competitors. RequirementsWhat We’re Looking For Must-Haves: Over 2 years of experience in SEO, preferably within the real estate or property management domain. Demonstrated success in local SEO, keyword strategy, and technical optimization. Proficient with WordPress, Google Analytics, and Google Search Console. Experience utilizing SEO tools (e.g., Ahrefs, SEMrush, BrightLocal, Moz). ⭐ Bonus Points For: Familiarity with link-building strategies and other advanced SEO techniques.
Role Overviewassist-world is seeking a talented E-commerce Project Manager to spearhead and oversee multidisciplinary projects, ensuring that timelines, deliverables, and commercial objectives are met with excellence. The ideal candidate will possess extensive hands-on experience in e-commerce, demonstrate robust project management skills, and excel in English communication. As the nexus of coordination among various teams, you will ensure projects remain aligned and on schedule from conception to completion.Key ResponsibilitiesProject Ownership & Delivery● Manage e-commerce projects from inception to completion● Ensure timely delivery of projects that meet scope and align with business objectives● Decompose projects into actionable tasks, timelines, and milestones● Proactively identify and address risks, delays, and obstaclesCross-Functional Team Coordination● Serve as the primary liaison among marketing, development, design, QA, and operations teams● Maintain consistent follow-up with team members to ensure accountability● Keep all stakeholders informed regarding priorities and next steps● Professionally escalate issues when necessaryWorkflow & Systems Management● Construct and manage workflows utilizing Notion● Maintain comprehensive documentation, task boards, timelines, and status reports● Streamline processes to enhance execution speed and minimize friction● Facilitate smooth transitions between teams and phases of workE-commerce Execution● Oversee projects relating to:○ Product launch initiatives○ Website updates and redesigns○ Creation of landing pages○ Marketing promotions and campaigns● Grasp the complete e-commerce customer journey (including product pages, checkout, and post-purchase flow)● Coordinate launches, ensuring team readiness prior to go-live● Support post-launch evaluations, adjustments, and optimizationsReporting & Communication● Deliver clear, concise updates on project progress to leadership● Track and report on project status, risks, and outcomes● Maintain structured and professional written communication consistently throughout
assist-world is hiring a Personal Assistant & Marketing Support Virtual Assistant based in the Philippines. This position combines administrative duties with marketing support, helping projects run smoothly and keeping daily operations organized. Key responsibilities Maintain calendars and schedules, making sure meetings and deadlines are met Support marketing campaigns by tracking tasks and deliverables to keep them on schedule Assist with social media, including scheduling posts and handling basic engagement Requirements Strong organizational skills with close attention to detail Background in supporting marketing activities or campaigns Ability to work independently and show initiative Comfortable working in a fast-moving environment
Position OverviewWe are on the lookout for an exceptionally organized, proactive, and detail-oriented Virtual Assistant to provide comprehensive support to a VP of Operations & Finance within our rapidly expanding organization.This position encompasses a mix of executive assistance, operational support, and basic financial/admin coordination to enhance daily workflows, mitigate operational slowdowns, and establish order in a dynamic environment.The ideal candidate is someone who can assume responsibility, bring organization to complexity, and serve as a reliable right-hand support.Key ResponsibilitiesAdministrative & Organizational Tasks (Core)Digitize and organize extensive document volumes using Google DriveMaintain structured filing systems (both digital and inbox)Organize inbox utilizing folders, labels, and automation toolsMinimize clutter and enhance accessibility of information
Full-time|Remote|Remote — Makati, Metro Manila, Philippines
Join Assistant Launch as an Executive AssistantAt Assistant Launch, we have successfully connected thousands of Executive Assistants with entrepreneurs and executives over the past six years. Many of our EAs have built enduring relationships with their clients, staying for two, three, or even more than four years. When we find the right match, it lasts, providing you with stable, long-term client engagements instead of a constant cycle of short-term assignments.Unlike traditional VA marketplaces, we are a dedicated placement agency that prioritizes meaningful connections, offers ongoing support post-placement, and actively contributes to your professional growth.Why Executive Assistants Prefer Assistant LaunchYou'll collaborate with top-tier clients, including founders and executives managing companies with revenues ranging from $500K to over $10M. These individuals are insightful, ambitious, and eager to tackle new challenges. You will not be micromanaged or viewed as a mere task-doer; instead, you will be empowered to take ownership of results.We integrate AI training and tools into our workflow, positioning ourselves as one of the most AI-driven EA teams in the industry. You will have access to AI-focused training and tools that enhance your efficiency, sharpness, and overall value. This is not just an added bonus; it is central to our operational model.Support Beyond PlacementEvery EA participates in our comprehensive 4-week accelerator program, designed to establish effective systems with your client from the very beginning. Our support doesn’t end there; we ensure that you have the resources needed to succeed.Genuine Career Advancement OpportunitiesHigh achievers in our team have the opportunity to advance into leadership roles, secure placements with higher-tier clients, or transition into internal positions at Assistant Launch. We have EAs who have been with us for over four years, experiencing substantial professional growth during their tenure.Compensation That Acknowledges Your WorthWe offer competitive compensation and benefits that meet or exceed industry standards, tailored to your experience and skill set. Our remuneration package includes performance-based bonuses and regular salary assessments. Our focus is not on minimizing costs but on assembling a team of exceptional professionals, and we believe in compensating you fairly for your contributions.Your ResponsibilitiesManage administrative tasks to allow your client to concentrate on strategic priorities.Efficiently oversee calendars, inboxes, and scheduling.Arrange travel including flights, hotels, itineraries, and adjustments as needed.Serve as the primary point of contact for client and vendor communications.Track expenses, generate reports, and manage documentation.Conduct research, summarize findings, and assist in decision-making processes.Coordinate project timelines, monitor deadlines, and ensure follow-up on action items.Assist with personal tasks when required (appointments, reservations, errands).Uphold strict confidentiality regarding sensitive business and personal information.Desired QualificationsExcellent administrative capabilities (email management, project coordination, research).Familiarity with standard tools (CRM systems, project management software, MS Office, etc.).
Join our dynamic team as a Financial & Bookkeeping Virtual Assistant, where you will play a crucial role in managing our financial records and supporting our bookkeeping operations. This position offers a fantastic opportunity for individuals looking to develop their skills and grow within a supportive environment.
Role OverviewJoin our dynamic and agile consulting firm, assist-world, comprised of two innovative founders and one dedicated team member. We are on the lookout for an exceptionally entrepreneurial, proactive, and assertive Executive/Personal Assistant who can provide invaluable support to our founders in both business operations and personal logistics.This role is ideal for a versatile professional who thrives in fast-paced, startup environments with minimal structure. You will be expected to take ownership of tasks, communicate effectively, and actively work to alleviate the founders' workload rather than add to it.Preferred Qualifications: Candidates with experience in startup or agency settings who exhibit strong independence and a proactive communication style are highly desirable (candidates from South Africa are preferred due to compatibility in communication style and assertiveness).
assist-world is on the lookout for a dependable and meticulous Virtual Executive Assistant to join our dynamic and rapidly expanding team. This pivotal role requires an individual who excels in process-oriented tasks and thrives in a structured work environment. The ideal candidate will adeptly follow established Standard Operating Procedures (SOPs) while providing vital administrative and operational support. Responsibilities include supporting the sales function, managing post-call follow-ups, handling light billing administration, and executing organized workflows as outlined in Notion.
Company OverviewJoin our dynamic and innovative healthcare technology company, assist-world, where we are committed to transforming the industry. With a dedicated team of approximately 32 talented professionals and visionary co-founders, we are on a mission to enhance healthcare through technology. We are in search of a dependable and detail-oriented Executive Virtual Assistant to provide vital support to our senior leadership team, particularly two co-founders, while also assisting a third co-founder and select team members as needed. Success in this role is built on a foundation of consistency, trust, and timely responsiveness.Role OverviewThe Executive Virtual Assistant will act as an essential partner to our leadership team, managing calendars, coordinating travel, organizing inboxes, and scheduling interviews. This opportunity is perfect for individuals who are experienced in supporting executives within fast-paced environments and who prioritize structure, effective follow-through, and proactive communication.Core Responsibilities
Please ensure to whitelist our domains "lever.co" and "hire.lever.co" to receive our emails.Disclaimer: This job description provides a general overview of the responsibilities and requirements for this position. Specific tasks and tools will be discussed in detail during the final interview. Please apply only if you match the required location and skills. We value candidates who can excel in this role! Join Our Team as a General Virtual Assistant with AppFolio Experience! Wing is on a transformative journey to redefine the future of work for businesses globally! We aim to be the go-to partner for organizations looking to build exceptional teams and streamline their operations. We are currently seeking a dedicated General Virtual Assistant to join our team immediately. Work Arrangement: Full Time, RemoteIndustry: Property Management About Our Client: Our client manages an extensive portfolio of properties and handles significant administrative tasks, including invoice processing, work order management, and data entry. They are aiming to enhance their operations by utilizing a virtual assistant to alleviate their internal staff from monotonous tasks. Core Responsibilities:1. Work Order Processing: Review submitted work orders, ensure accompanying photos and notes, escalate issues as necessary, and follow up on missing information.2. Invoice Management: Accurately associate invoices with properties, maintain precise records, and perform data entry related to invoices.3. Emergency Dispatch/Admin Support: Monitor for emergencies (e.g., flooding toilets), assess urgency, and escalate or dispatch as required, including potential after-hours coverage. Note: Training will be provided for this task. Required Tools and Software:- AppFolio (property management and work order system)- Experience with property management tools is essential.Training Provided On:- Nextiva (for calls/VOIP)- Google Chat (for internal communication)- Company-provided email and potentially other property management or communication tools. Essential Qualifications: Must have AppFolio experience and a minimum of 3 years of experience as a Virtual Assistant. Technical Requirements:- USB Headset with Noise Cancellation
Role OverviewWe are looking for a dedicated and detail-oriented full-time Property Accountant to join our dynamic team at Remote Raven. In this pivotal role, you will manage all essential accounting functions for our expanding property portfolio, including accounts receivable and payable, financial reporting, budgeting, and reconciliations. While experience in real estate accounting is beneficial, it is not mandatory.You will collaborate closely with property management and leadership teams to refine processes and systems, while also mentoring junior accountants. A strong command of Yardi software and a good understanding of commercial lease structures and financial operations are essential for this position.Key ResponsibilitiesHandle accounts receivable operations, including billing, collections, payments, and property reconciliations.Manage accounts payable processes, including invoice handling and check disbursements.Generate and present precise monthly financial reports along with variance analyses.Conduct bank reconciliations to ensure accuracy.Complete annual Common Area Maintenance (CAM) reconciliations.Process owner distributions and guarantee timely and accurate reporting to ownership groups.Engage in budgeting and forecasting utilizing Yardi Forecast Manager.Activate leases and ensure recovery setups are in alignment with lease agreements.Support the onboarding process for new properties and financial systems.Guide junior accountants and foster collaboration among teams.
Join assist-world as a Social Media and Website Assistant focusing on Squarespace and content support. In this dynamic role, you will assist in managing social media platforms and optimizing website content to enhance user engagement. Your creativity and attention to detail will help us deliver compelling digital experiences.
