Administrative Support Coordinator

Prosidian Consulting is seeking a highly organized and detail-oriented Administrative Support Coordinator to join our dynamic team in Chicago. In this pivotal role, you will provide essential administrative support, ensuring smooth operations and effective communication within our organization. Your contributions will be vital in enhancing our service delive…

Join our dynamic team at Alpha Insight Inc. as an Event Coordinator, where you will play a pivotal role in planning and executing a variety of events that enhance our brand presence and client engagement. In this role, you will collaborate with cross-functional teams to ensure all events meet our high standards of excellence.

Join our dynamic team at BCforward as a Logistics Coordinator in Chicago! We are seeking a motivated individual who is passionate about logistics and supply chain management. In this role, you will be responsible for coordinating the movement of goods, managing inventory levels, and ensuring timely delivery of products to clients. If you thrive in a fast-paced environment and enjoy problem-solving, we want to hear from you!

Join Eversana as a Sales Coordinator and become an integral part of our thriving team in Chicago. In this role, you will support the sales department by managing schedules, coordinating sales efforts, and ensuring effective communication between team members. Your organizational skills and attention to detail will contribute significantly to our success.

Since 1985, Advanced Technology Services (ATS) has established a strong footprint in the United States, Mexico, and the United Kingdom. Our team of experts specializes in Industrial Maintenance, dedicated to enhancing factory operations and efficiency.Fundada en 1985, Advanced Technology Services (ATS) ha establecido una sólida presencia en los Estados Unidos, México y el Reino Unido. Nuestro equipo de expertos se especializa en mantenimiento industrial, dedicado a mejorar las operaciones y la eficiencia de las fábricas.Key Responsibilities:Foster a strong safety culture within ATS.Ensure adherence to regulatory standards and ATS policies.Collaborate with internal and external clients to devise engineered solutions that enhance reliability and production throughput.Identify capital expenditure opportunities for equipment upgrades, developing and communicating return on investment (ROI) strategies.Promote operating systems, critical elements, and best practices to cultivate a culture of precision reliability.Apply common precision tools and practices effectively.Demonstrate a comprehensive understanding of reliability-centered maintenance and equipment-specific maintenance plans (ESMP).Work actively with the maintenance team utilizing predictive, preventative, and precision maintenance technologies to preempt failures and optimize maintenance execution.Conduct and apply failure mode and effects analysis (FMEA).Have a deep understanding of Work Execution Management (WEM) to mentor and improve processes identified during reliability strategy sessions.Lead training and coaching on ATS’s Root Cause, Bad Actor, and Fault Tree Analysis methodologies.Work in alignment with leadership to track and meet ATS/Customer KPIs.

Join our dynamic team at O'Hagan Meyer as a Professional Development Coordinator. In this pivotal role, you will be responsible for designing and implementing professional development programs that empower our employees to achieve their full potential. You will collaborate with various departments to assess training needs, develop engaging learning materials, and facilitate workshops that enhance skill sets.Your contributions will directly support our mission to foster a culture of continuous learning and growth within the organization. If you are passionate about employee development and possess a strong understanding of adult learning principles, we encourage you to apply.

destinationknot crafts personalized travel experiences, from cruises and resorts to group adventures and unique journeys around the world. The team values attentive customer service and expert guidance, aiming to make each trip smooth and memorable. Role overview The Remote Itinerary Coordinator develops custom travel plans for clients, collaborating with travelers and colleagues to organize every detail. This is a fully remote role with flexible hours, based out of Chicago, Illinois. What you will do Connect with clients to learn about their travel needs, preferences, and expectations Research destinations, accommodations, and activities to design detailed itineraries Arrange transportation, lodging, excursions, and manage special requests Deliver clear itineraries before each trip Update plans as needed for changes or new requests Keep accurate records of bookings and client communications Stay informed on travel trends and destination updates Requirements Strong attention to detail and organizational skills Excellent communication and customer service skills Ability to work independently and meet deadlines Basic computer skills and reliable internet access Interest in travel and enthusiasm for planning memorable experiences Experience in travel planning, hospitality, or customer service is a plus but not required What destinationknot offers Remote work with a flexible schedule Comprehensive training and access to industry tools Supportive team culture and ongoing mentorship Performance-based income opportunities Exclusive travel discounts and perks Opportunities for professional and personal growth Those interested in helping clients plan memorable trips are encouraged to apply for the Remote Itinerary Coordinator position at destinationknot.

Join Altom Transport as a Fleet Maintenance ManagerAt our Chicagoland terminal, we are seeking a dedicated Fleet Maintenance Manager to oversee the maintenance operations of our esteemed Class 8 tanker fleet. This position is perfect for an individual who has ascended through the diesel shop ranks and recognizes the critical nature of uptime, preventative maintenance, and ensuring the safety of our trucks on the road.As a hands-on leader, you will have the capability to perform mechanical tasks, manage a team of skilled mechanics, and ensure the fleet’s operational efficiency. If you are passionate about safety and reliability in petroleum and chemical tanker transportation, we invite you to connect with us.

Founded in 1986, Marquette Associates is dedicated to delivering top-tier investment consulting services. Our firm prioritizes client relationships and acts as fiduciaries, ensuring that our clients' goals and interests are at the forefront of our strategies. We combine real-world experience with innovative thinking to empower our clients in achieving their objectives.As a Marketing Coordinator, you will be instrumental in advancing the firm's marketing initiatives through effective content development, data management, and event coordination. Collaborating closely with the Marketing team and various stakeholders, you will produce high-quality marketing materials, maintain accurate CRM data, and uphold consistency in both digital and client-facing communications.This role involves day-to-day operational and project support, including presentation and content development, CRM (Salesforce) management, website updates, and quality assurance of marketing deliverables. You will also play a vital role in firmwide initiatives by aiding in the planning and execution of client and industry events, supporting business development efforts such as RFP submissions, and serving as a detail-oriented resource for marketing and administrative tasks.

Join our dynamic team at Alpha Insight Inc. as a Communications Coordinator. In this pivotal role, you will manage our internal and external communications, helping to enhance our brand presence and engage our audience effectively. Your creativity and strategic thinking will be crucial in developing communication strategies that resonate with our target market.Key responsibilities include crafting compelling content, overseeing social media campaigns, and collaborating with cross-functional teams to ensure consistent messaging across all platforms. We are looking for a proactive individual who is detail-oriented and passionate about effective communication.

Join Alpha Insight Inc. as a Marketing Coordinator, where you will play a pivotal role in driving our marketing initiatives and enhancing our brand presence. This position offers an opportunity to collaborate with a dynamic team, develop innovative marketing strategies, and execute campaigns that resonate with our target audience.

Join our dynamic team at Barnes & Noble as a Digital Marketing Coordinator. In this role, you will play a pivotal part in shaping our online presence and engaging with our customers through innovative digital marketing strategies. You will work closely with various departments to execute marketing campaigns that drive traffic and enhance brand loyalty.

We are seeking a detail-oriented and organized Accounting Operations Coordinator to join our dynamic finance team. In this role, you will be responsible for assisting with various accounting functions, ensuring accurate financial reporting, and supporting the overall operations of the accounting department. If you are passionate about numbers and thrive in a fast-paced environment, we want to hear from you!

Join our dedicated team at Lara Biden Children's Hospital as an Admission Coordinator (RN). In this pivotal role, you will coordinate patient admissions, ensuring a seamless and compassionate experience for families. You'll work collaboratively with healthcare professionals to facilitate efficient admission processes while maintaining the highest standards of care.

Join our dynamic team at peachy as a Front Desk Coordinator. In this pivotal role, you will be the first point of contact for our clients and visitors, ensuring a warm welcome and exceptional service. Your responsibilities will include managing front desk operations, coordinating appointments, and providing administrative support to ensure our office runs smoothly.

The Lab Resource Coordinator embodies the mission, vision, and values of Northwestern Medicine (NM), upholding the organization’s Code of Ethics and Corporate Compliance Program while adhering to all relevant policies, procedures, guidelines, and regulatory and accreditation standards.Under the guidance of the Manager, the Lab Resource Coordinator is responsible for ensuring the delivery of high-quality services within a designated section. Key responsibilities include scheduling and coordinating staffing, organizing staff activities for optimal efficiency, managing inventory of technical and clerical supplies, submitting supply requests aligned with budget constraints and volume demands, and addressing and resolving technical and service challenges between support services, nursing units, outpatient areas, and clinical testing departments. A deep understanding of hospital and laboratory systems is essential.Key Responsibilities:Lead direction and supervision of all processes and procedures within the section.Coordinate and oversee staffing to ensure adequate coverage for all service aspects.Proactively adjust daily work assignments in response to staff absences or increased patient volume.Assess and approve overtime and the need for temporary assistance.Manage staff adjustments in the Automated Time Recording system, including vacation and leave requests.Ensure consistent delivery of quality customer service by department staff to all clients.Orient, train, and assist in evaluating section personnel according to Laboratory Management and Human Resources guidelines.Oversee the inventory system to guarantee sufficient supply levels to meet departmental needs.Submit supply requests in line with budgetary and purchasing requirements.Coordinate maintenance and repair activities related to equipment and facilities.Assist the Manager in conducting annual performance evaluations, competency assessments, safety, and infection control training for existing staff.Support the development, revision, and review of standard operating procedures (SOP) and associated documentation.Ensure compliance with all applicable federal, state, local regulations, and hospital policies and procedures.Investigate and resolve patient, technical, supply, and workflow issues within the area of responsibility.Verify adherence to all aspects of the hospital and laboratory safety and infection control programs, monitoring the activities of the department Safety Officer.

Join Walkersands as an HR Coordinator and play a vital role in shaping our workplace culture. As an integral part of our HR team, you will assist in managing employee relations, recruitment processes, and the onboarding experience. Your contributions will ensure that our team operates efficiently and that our employees feel valued and supported.

ABOUT NTERVAL FUNDINGNterval Funding is a rapidly expanding financial services firm that specializes in providing real estate commission advances. We collaborate with real estate professionals across the country, enabling them to access their earned commissions early. This support allows them to maintain consistent cash flow, scale their businesses, and enjoy peace of mind. Our team is committed to speed, service, and trust, positioning us as a preferred partner for agents focused on closing transactions instead of waiting for their earnings.This position is initially part-time (20–30 hours per week, Monday–Friday), with an hourly pay range of $25–$30.

About Filevine Filevine builds software for the legal industry, aiming to bring clarity and consistency to legal work. The company’s Legal Operating Intelligence System (LOIS) integrates data, documents, workflows, and teams into a single platform. Filevine has been recognized by Deloitte and Inc. for rapid growth and innovation in legal technology. Role Overview The Event Operations Coordinator supports the planning and execution of Filevine’s field events in Chicago, IL. This role focuses on making sure the right attendees are confirmed and every logistical detail is in place before events begin. What You Will Do Coordinate attendee outreach and registration for field events Manage event websites and ensure accurate, timely information Execute pre-event campaigns and communications Work closely with the Senior Manager of Field Marketing to select and secure attendees Handle vendor coordination and logistics before each event What Sets This Role Apart This position requires strong ownership and attention to detail. The work happens behind the scenes but directly shapes the on-site experience for attendees. The coordinator operates at the intersection of outreach, operations, and vendor management.

Join Harvey as a People Operations Coordinator, where you will play a pivotal role in shaping our people strategies and enhancing employee experience. Your responsibilities will include supporting recruitment processes, facilitating onboarding, and assisting in the management of HR initiatives that foster a vibrant workplace culture.