Administrative Assistant - UAE National

We are seeking a highly organized and motivated Administrative Assistant to join our dynamic team in Dubai. As an essential member of our office, you will provide administrative support to ensure the efficient operation of the organization. You will be responsible for managing schedules, coordinating meetings, and handling correspondence.

Join Egis Group as a Bid Administrator and play a pivotal role in our dynamic team based in Dubai. As a UAE National, you will be instrumental in managing and coordinating bid submissions, ensuring compliance with all regulations and enhancing our competitive edge in the market.

We are seeking a dedicated and skilled Windows Administrator to join our dynamic team in Dubai, UAE. In this pivotal role, you will manage and support our Windows server environment, ensuring optimal performance and security. You will be responsible for system configurations, troubleshooting, and enhancing system reliability.The ideal candidate will have a strong background in Windows server administration, a problem-solving mindset, and the ability to work collaboratively within a team.

AECOM's Program Cost Consultancy team is on the lookout for a proactive and detail-oriented Administrative Assistant to provide crucial administrative support. The ideal candidate will thrive in a fast-paced environment and exhibit exceptional organizational skills.Assist with daily administrative operations and tasks.Prepare, edit, and ensure the accuracy of documents, presentations, and reports while adhering to company standards.Maintain systematic filing systems, both physical and digital, for efficient document retrieval.Schedule and coordinate project-related meetings, keeping all stakeholders informed of important dates and deliverables.Draft and revise professional correspondence, including emails and letters as necessary.Implement and uphold document control procedures to ensure project documents are correctly labeled, stored, and easily accessible to the project team.Collaborate with project managers and team members on various administrative tasks related to projects.Compile and organize project documentation, such as contracts, specifications, and drawings, to ensure availability for the team.Assist with data entry related to project milestones, timelines, and resource allocation.Generate basic reports and analyses to support project managers in tracking project progress.

Join our dynamic team at Delivery Hero as we seek an enthusiastic UAE National for an Administrative role. This is an excellent opportunity for individuals looking to kickstart their careers in a fast-paced environment. You will be responsible for supporting various administrative functions, ensuring smooth operations, and assisting in project management.

Join our dynamic team at Atia Ltd. as a Facebook Administrator Intern! This is a fantastic opportunity for enthusiastic individuals looking to gain hands-on experience in social media management and digital marketing. You will be responsible for creating engaging content, managing our Facebook page, and analyzing user engagement metrics.

Become a part of EVA Pharma, an esteemed pharmaceutical organization committed to championing health and well-being as a fundamental human right. As a recognized leader in the industry, we pride ourselves on being an exceptional workplace that nurtures a creative and supportive atmosphere for all our employees.Job SummaryWe are looking for a dedicated and skilled Administrative Specialist to join our vibrant team.The successful candidate will play a key role in our mission to advance human health and well-being, ensuring adherence to the highest standards of excellence in our field.Key Responsibilities:Process invoices, expense reports, and other financial and administrative duties.Oversee executives’ schedules, arrange appointments, and coordinate travel logistics.Manage incoming communications, including emails and calls, prioritizing and redirecting as needed.Organize meetings, prepare agendas, record minutes, and track follow-up actions.Act as a liaison between executives and both internal and external stakeholders.Execute general administrative tasks and any other responsibilities as assigned.

Join our dynamic team at Skillerszone as a Customer Service Representative in Administrative Support. You will play a vital role in ensuring customer satisfaction by providing exceptional service and support. Your responsibilities will include responding to customer inquiries, resolving issues efficiently, and assisting with administrative tasks to support our operations.

Join United Al Saqer Group as an Administrative Assistant/Receptionist!We are looking for enthusiastic UAE Nationals to support our operations team in Dubai. In this pivotal role, you will facilitate communication between colleagues and clients, verify customer information, assist with operational tasks, organize schedules and events, manage data entry, perform bookkeeping, maintain office equipment, and prepare monthly reports, among other responsibilities.

Why This Role MattersThe HSE Administrator is pivotal in enhancing the Health, Safety, and Environment (HSE) functions across operational sites. This role is responsible for the meticulous upkeep of records, management of digital HSE systems, and coordination of documentation for audits, regulatory compliance, and internal processes. By ensuring that all safety information is accurate, accessible, and effectively controlled, the HSE Administrator supports the HSE Management team in maintaining high safety standards and fostering a compliant safety culture throughout the organization.What You’ll DriveOversee and administer HSE documentation, registers, and records in accordance with project and organizational requirements.Organize, update, archive, and manage versions of HSE plans, MSRA, PTW records, inspections, and training documentation.Guarantee the secure storage and confidentiality of sensitive information, including incident reports, medical records, and investigation files.Register and update workforce information, induction sessions, training, incidents, inspections, toolbox talks, and HSE communications within the Company’s digital platform.Validate digital data entries to ensure accuracy and reliability.Create daily, weekly, and monthly HSE performance dashboards and reports.Assist in the implementation of digital tools, system updates, and provide user support and basic troubleshooting.Support the preparation and submission of authority notifications, incident reports, and regulatory documentation.Maintain records of approvals, permits, submissions, and communications with regulatory authorities.Prepare documents for ISO audits, client audits, and internal compliance assessments.Track training records, competency files, and manage expiry dates for trainings, medicals, licenses, and certifications.Coordinate logistics for HSE trainings, including attendance tracking and training materials.Assist in onboarding new HSE personnel and maintain leave records to ensure site coverage.Document meeting minutes and follow up on action items.Support HSE communications, safety campaigns, BE SAFE initiatives, and toolbox documentation.Maintain thorough records for HSE activities, audits, and inspections.Collaborate with site teams and internal departments on HSE-related matters.Assist in tracking PPE inventory, equipment calibration records, and HSE assets.Provide administrative assistance during inspections, audits, and management walkthroughs.

Join the German International School Dubai as an IT Administrator and contribute to a vibrant educational environment. Position OverviewInstall and configure essential hardware and software components to optimize functionality.Diagnose and resolve hardware, software, and network challenges effectively.Adhere strictly to electrical safety standards.Conduct repairs, upgrades, or replacements of malfunctioning hardware.Perform regular check-ups and preventive maintenance as necessary to ensure system reliability.Maintain accurate IT asset records and ensure data is current.Collaborate closely with the Pedagogical Team and ICT Officer to troubleshoot and resolve technical issues.Oversee system upgrades to facilitate compatibility with new software across all computers.Install and update antivirus solutions to maintain user-level security.Conduct evaluations and tests on new software and hardware solutions.Provide first-line support to users and manage error reporting processes.Foster strong relationships with all departments and team members.Manage daily backup operations to safeguard data integrity.Maintain comprehensive technical documentation.

Join our team as a Virtual Administrative Customer Support Assistant! In this entry-level role, you'll play a vital role in assisting customers and collaborating with our internal teams across the MENA region. This position merges front-line customer service with effective administrative support to ensure seamless daily operations, thorough documentation, and prompt resolution of customer inquiries.The ideal candidate is service-oriented, detail-focused, and well-organized, thriving in a multicultural and multilingual environment. You will be a primary point of contact for customers through various channels including phone, email, chat, and messaging platforms. Additionally, you will manage administrative responsibilities such as data entry, filing, scheduling appointments, reporting, and liaising with logistics, finance, sales, and technical teams. Success in this role requires excellent communication skills, professionalism, the ability to handle sensitive information discreetly, and a calm, solution-driven approach to managing multiple tasks.

Join our dynamic team at SkillersZone as an Entry-Level Administrative Customer Virtual Assistant. This role is perfect for individuals looking to kickstart their career in a supportive and innovative environment. You will assist in various administrative tasks while providing outstanding customer service remotely.

Job SummaryWe are seeking a skilled ERP Administrator specializing in Construction to manage the daily administration, support, and enhancement of our ERP system. The successful candidate will possess practical experience in the construction sector and a thorough understanding of essential business processes such as project tracking, job costing, and resource allocation. This pivotal role is essential for aligning the ERP system with business requirements, safeguarding data integrity, and boosting operational efficiency across all construction initiatives.ResponsibilitiesSystem Management and Maintenance:Conduct regular system maintenance, including updates, patches, and security configurations to ensure peak performance.Control user access, roles, and permissions within the ERP system to uphold data security.Monitor system performance and promptly resolve issues related to hardware, software, or user access.Support and Training:Provide first and second-line support to all end-users, addressing technical and functional inquiries regarding the ERP system.Create and deliver training sessions and documentation to facilitate effective user adoption and comprehension of system functionalities.Act as the primary contact for all system-related inquiries within the organization.Configuration and Process Improvement:Collaborate with stakeholders across project management, finance, and procurement to identify business needs and translate them into ERP solutions.Assist in customizing and configuring ERP modules to optimize and standardize business processes from project bidding to accounting.Support the rollout and integration of new modules or enhancements.Data Integrity and Reporting:Oversee data control and integrity by generating and executing regular reports and audits.Help create, modify, and maintain dashboards and reports to provide management with vital business insights regarding project status, finances, and resource utilization.Ensure that all data related to projects, materials, equipment, and workforce is accurate and current.Vendor Management:Serve as the primary liaison for the ERP software vendor, managing support tickets and tracking system changes and upgrades.

The ERP Administrator (Remote) at Meraki Global focuses on managing and optimizing the company's ERP system, with a preference for experience in Xpedeon Software. This role supports daily operations for construction projects and ensures the system aligns with business needs in Dubai and beyond. Key responsibilities System management and maintenance: Perform routine system updates, patches, and security configurations to maintain performance. Oversee user access, roles, and permissions to protect data security. Monitor system health and resolve hardware, software, or access issues as they arise. Support and training: Provide first and second-line support for end-users, handling technical and functional questions. Develop and deliver training sessions and documentation to promote effective system use. Act as the main contact for all ERP-related inquiries within the organization. Configuration and process improvement: Work with stakeholders in project management, finance, and procurement to translate business needs into ERP solutions. Assist with customizing and configuring ERP modules to streamline business processes, from project bidding to accounting. Support implementation and integration of new modules or system enhancements. Data integrity and reporting: Maintain data control and integrity through regular reports and audits. Help create, modify, and maintain dashboards and reports to provide leadership with insights on project status, finances, and resource use. Ensure all data for projects, materials, equipment, and workforce is accurate and up to date. Vendor management: Serve as the main point of contact for the ERP software vendor, managing support tickets and tracking system changes or upgrades. Requirements Bachelor's degree in Computer Science, Information Technology, or a related field, or equivalent practical experience. At least 2-5 years of experience as an ERP Administrator in a construction setting. Strong understanding of construction sector business processes, including project management and resource allocation.

Help AG is hiring a Guest Relations Specialist & Office Administration professional in Dubai. This position is open exclusively to Emirati Nationals. The role blends guest relations with daily office administration, ensuring visitors receive a warm welcome and the workplace remains organized and efficient. The position also provides broad administrative support to various departments and helps coordinate activities across the company. Key Responsibilities Maintain a tidy, visually appealing office environment at all times. Monitor and restock supplies, stationery, and equipment as needed. Coordinate repairs and improvements with internal staff and external vendors. Arrange refreshments and catering for meetings and guest visits. Oversee preventive maintenance checks and coordinate equipment repairs. Manage contracts with service providers, including maintenance and catering agreements. Welcome and guide visitors, ensuring a smooth and professional experience from arrival to departure. Maintain office presentation and readiness for guest interactions. Personally greet and assist visitors, staying attentive throughout their visit. Process documents for completion, signatures, and filing according to company procedures. Ensure documents and communications meet company standards. Track and report on corporate and operational projects as required. Update internal internet and intranet systems with news and information. Conduct research and draft correspondence or reports as needed. Assist employees with office supply, business card, and mobile phone requests. Manage employee enrollment in corporate systems to ensure proper access. Coordinate training sessions with vendors and customers for internal and project needs. Verify project completion and close out projects in internal systems as per agreements. Location This role is based in Dubai, United Arab Emirates. Eligibility Applicants must be UAE Nationals (Emirati).

The Human Capital & Administration Coordinator is essential in facilitating the Human Capital and administrative functions within our dynamic organization. This role encompasses responsibilities in employee relations, benefits administration, policy implementation, and various administrative tasks to ensure seamless daily operations. Key Responsibilities: Assist in the onboarding and offboarding processes for new and departing employees. Address employee inquiries regarding HR policies, benefits, and payroll in partnership with the HR team. Perform administrative duties related to human capital, including drafting documents, organizing files, and managing employee records for efficient document management. Record and process invoices, receipts, and payments as instructed. Prepare purchase orders and contracts for suppliers as needed. Coordinate meetings, events, and logistical arrangements integral to the company's operations. Manage the expense management system, ensuring compliance with expense policies. Provide comprehensive administrative support to management and team members.

Join our innovative engineering team at gsstech-group as an Automation Engineer specializing in Node.js and AI integration. We are looking for a talented individual who not only possesses hands-on experience in developing full-stack applications but also has a passion for harnessing AI code generation tools to streamline development processes and enhance engineering productivity.Key ResponsibilitiesDesign, develop, and maintain scalable full-stack applications utilizing Node.js and React.Build and optimize RESTful APIs and microservices for improved service delivery.Create responsive, high-performance user interfaces leveraging React.Integrate AI code generation tools effectively (e.g., GitHub Copilot, Claude Code, Cursor) to maximize efficiency.Employ prompt engineering techniques to boost coding productivity.Write clean, maintainable, and well-tested code to ensure software quality.Collaborate with cross-functional teams to define and implement new features.Participate in code reviews and contribute to establishing engineering best practices.Troubleshoot, debug, and resolve production issues swiftly and effectively.

What You Will Do:As an integral part of our software development team, you will engage in a project for a client in the automotive sector. This role provides an exceptional chance to enhance your expertise in a vibrant and technically demanding setting. We prioritize innovation, accuracy, and a strong commitment to quality. If you are passionate about software development and fulfill the criteria outlined below, we invite you to apply.Location: Based in the UAE, this position requires on-site visits to clients for software installations involving cutting plotters.Industry Experience: Familiarity with cutting plotter software is highly preferred.Language Requirement: Proficiency in English is mandatory.Start Date: Within 1 to 2 months.

Join our dynamic team as a Metaquotes Backend Developer at AxiCorp Financial Services Pty Ltd in Dubai. We are seeking a talented individual who is passionate about software development and has experience with the Metaquotes trading platform. This position offers an exciting opportunity to work with cutting-edge technology in the financial services sector, contributing to innovative solutions that empower our clients.