About the job
ENS Solutions is hiring an Office Management Staff Officer to support administrative operations in Arlington, Virginia. This position requires an active TS/SCI clearance with CI Polygraph. The role focuses on keeping daily office functions running smoothly, working with multiple departments, and managing competing priorities with care and confidentiality.
Key Responsibilities
- Administrative Support: Manage calendars, schedule meetings, and reserve conference rooms. Prepare for meetings by setting up Video Teleconferences (VTC) or online connections and ensuring all materials are ready in advance.
- Task Management: Act as the suspense coordinator, using tools such as N-CERTS to track and respond to both internal and external taskers. Draft and edit correspondence, reports, and summaries according to agency standards.
- Communication and Reporting: Write, review, and edit official correspondence, memoranda, activity reports, and meeting minutes. Compile special reports by collecting and synthesizing data from various sources.
- Meeting Coordination: Organize staff meetings and office events, prepare agendas, distribute materials, and monitor action items through completion.
- Travel and Logistics: Assist with travel arrangements using the Defense Travel System (DTS). Support office relocations, update seating charts, and manage office supply inventory.
- Information Management: Maintain office records in compliance with agency policies and keep SharePoint sites up to date, ensuring secure and appropriate file access.
Requirements
- TS/SCI clearance with CI Polygraph (required)
- Experience managing administrative tasks and supporting office operations
- Ability to handle multiple priorities with accuracy and discretion
