Document Control and Record Management Lead

Join our dynamic team at dstaff as an Internal Controls Manager. In this pivotal role, you will oversee and enhance our internal control systems, ensuring compliance and efficiency across all operations. Your keen analytical skills and attention to detail will drive improvements and strengthen our risk management processes.

Join dstaff as a Senior Finance Internal Controls Analyst and take your career to the next level! In this pivotal role, you will be responsible for ensuring the integrity and efficiency of financial operations through robust internal controls. Your expertise will guide the assessment, development, and implementation of control frameworks, contributing to the overall financial health of the organization.

Join our dynamic team at dstaff as a Financial Internal Controls Analyst in Houston. This key role is essential in ensuring the integrity of our financial processes and compliance with regulatory standards. You will work closely with various departments to identify, analyze, and improve internal controls, providing valuable insights to enhance operational efficiency.

The Exploration Company is seeking a dedicated and knowledgeable US Export Control Officer to ensure compliance with export regulations and facilitate international trade. In this pivotal role, you will oversee the implementation of export control policies, conduct risk assessments, and provide guidance on export licensing requirements. Your expertise will be crucial in navigating the complexities of export laws while supporting the company’s global operations.

Company OverviewAt Blue Energy, we are on a mission to revolutionize the energy landscape by making energy both abundant and affordable while ensuring security and seamless decarbonization. Our innovative approach focuses on the rapid deployment of new nuclear megawatts at scale through advanced shipyard manufacturing techniques borrowed from offshore oil and wind sectors. This allows us to reduce nuclear plant costs by over 60% and streamline manufacturing timelines to just 24 months. Utilizing the latest NRC-approved reactor technologies, we are negotiating with existing nuclear and industrial sites, creating a faster regulatory pathway to our first unit. Our centralized shipyard manufacturing model positions nuclear power on a cost-reduction trajectory similar to that of wind, solar, and lithium-ion batteries.Role SummaryWe are seeking an accomplished Document Control & Records Manager to establish, implement, and lead our enterprise-wide Document Control and Records Management (DCRM) program from inception. This vital role will be responsible for creating compliant, auditable, and scalable document and records systems that facilitate efficient project execution throughout our organization. You will ensure adherence to NRC regulatory requirements, ASME NQA-1, and NIRMA standards, acting as the steward of document governance, systems, and processes for nuclear development projects. This opportunity is perfect for a seasoned DCRM professional with experience in highly regulated environments, eager to build and scale a best-in-class program.Key ResponsibilitiesDCRM Program & GovernanceDesign, implement, and maintain a comprehensive DCRM program in compliance with NRC, ASME NQA-1, and NIRMA standards.Establish and enforce document governance policies, including document lifecycles, retention schedules, security classifications, and audit readiness.Maintain an auditable register of controlled documents, including approvals, revisions, and change histories.EDMS Ownership & OptimizationLead the selection, configuration, implementation, and ongoing enhancement of the Electronic Document Management System (EDMS) across projects and functions.Configure and sustain EDMS platforms (such as SharePoint) to support metadata tagging, version control, approvals, access controls, and efficient document retrieval.Standardize document templates, naming conventions, and workflows to promote consistency and efficiency.

Panelmatic Inc. is looking for a Project Controller in Houston, Texas. This position supports both financial and operational management across multiple projects. The role centers on tracking progress, monitoring budgets, and helping to keep projects on schedule. Role overview The Project Controller works closely with project teams to ensure efficient execution. Responsibilities include monitoring project timelines, reviewing expenditures, and supporting efforts to deliver projects within agreed budgets and deadlines. Key skills Strong attention to detail for tracking financial and operational data Understanding of project management principles Clear communication with cross-functional teams Collaboration This role involves frequent interaction with colleagues from different departments to coordinate project activities and share updates. Effective communication is essential for success in this position.

Join the exceptional team at Optimal Field Services!We pride ourselves on our ability to compete with industry giants and consistently surpass expectations.Founded by experienced professionals who left traditional practices behind to create a company built on trust and teamwork, we believe every team member plays a pivotal role in achieving success.With a strong reputation and a growing client base, Optimal is not only making waves in the industry but also positively impacting the lives we touch. Our core values drive our commitment to delivering exceptional results for our clients and team members alike.As part of Crest Industries, we are seeking a skilled South West Regional Quality Control Manager to join our Pasadena, TX office. This role serves as the Quality Control representative for our Regional Corporate Office across multiple project sites, reporting directly to the Director of Quality Control. The ideal candidate will be responsible for overseeing daily construction activities, ensuring compliance with project specifications, engineering standards, and regulatory requirements. Our focus includes specialized services such as Specialty Welding, Mechanical Work, and Towers, along with the ability to manage various other services. The South West Regional QC Manager will play a crucial role in fostering a culture of quality within the organization and ensuring all site personnel receive necessary training to maintain our high standards.

Join EnerMech as a Project Controller and become an integral part of our Finance team, where you will play a key role in supporting the financial management and performance of vital projects. This position offers the opportunity to collaborate closely with Project Managers and operational teams, ensuring robust financial oversight, precise forecasting, and efficient working capital management throughout the project lifecycle.Your contribution is essential in protecting project profitability, enhancing cash flow performance, and delivering financial insights that inform strategic decision-making.Key Responsibilities:Work alongside Project Managers to maintain financial control for assigned projects, driving the delivery and enhancement of Gross Profit (GP) forecasts and cash flow performance.Oversee and manage project working capital, encompassing accrued income, accounts receivable, work in progress (WIP), goods received not invoiced (GRNI), and accounts payable.Assist in the preparation and validation of project financial baselines and forecasts, including Estimate at Completion (EAC) and Estimate to Complete (ETC).Evaluate financial performance against budget and forecasts, identify discrepancies, and ascertain root causes along with actionable insights.Collaborate with Project Managers to review critical contractual terms, commercial assumptions, and financial constraints before project mobilization.Verify revenue and cost baselines, ensuring that any variances between “As Bid” and “As Mobilised” forecasts receive necessary approvals.Support project resource planning, incorporating both internal and external labor requirements.Ensure the accurate setup of sales orders, job codes, and Work Breakdown Structure (WBS) within the ERP system (Navision).Confirm timesheets, expenses, purchase orders, and supplier invoices are accurately recorded and aligned with project budgets.Review and authorize project costs in accordance with financial forecasts and corporate policy.Monitor commitments, accruals, contingencies, and financial reserves throughout the project lifecycle.Coordinate closely with invoicing teams to guarantee timely and precise billing in accordance with contractual milestones.Facilitate the monthly close process by reviewing cost accruals, analyzing timesheet reporting, and validating supplier invoice reporting.Manage revenue recognition in compliance with IFRS15, ensuring accurate recording of income and project financial performance.Generate project financial performance reports, including GP analysis, KPI tracking, and balance sheet movements.Present financial insights and commentary to Finance Leadership and operational stakeholders.Identify project financial risks and opportunities, aiding in mitigation planning and financial forecasting.Assist in change order assessments and evaluate their financial implications on project profitability.

The Document Control Specialist will play a vital role in managing and organizing all documentation related to our projects and operations. This position requires a detail-oriented individual who can maintain accurate records, ensure compliance with company policies, and facilitate smooth communication between departments.Key Responsibilities:Oversee the creation, revision, and distribution of documents.Implement document control processes to improve efficiency.Collaborate with project teams to ensure all documentation is up-to-date.Assist in training staff on document management software.

We are seeking a highly skilled Senior IT Controls Analyst to join our dynamic team at dstaff in Houston. In this pivotal role, you will leverage your expertise in IT controls to enhance our compliance and risk management strategies. You will be responsible for assessing and improving our internal control frameworks, ensuring that our IT processes align with industry standards and regulatory requirements.You will work closely with cross-functional teams to identify risks and implement effective controls, while also providing guidance and support to enhance the overall security posture of our organization. If you are passionate about technology and are looking to make a significant impact, we want to hear from you!

Role overview The Document Control & Expediting Manager at Rexel USA, Inc. plays a key part in supporting project teams in Houston. The main focus is on managing documentation and expediting processes, making sure all project records remain organized, accurate, and in line with company standards throughout each project phase. What you will do Lead document control activities, ensuring all project records are properly tracked and maintained Oversee expediting tasks to help reduce project delays Collaborate with internal teams to improve workflows and address documentation challenges Monitor compliance with company protocols and requirements Maintain the integrity of documentation from project start to completion Who succeeds in this role Proactive leaders with strong organizational abilities Professionals who work well across departments Individuals attentive to detail and committed to upholding documentation standards Location: Houston, Texas

Overview: The Project Controls Specialist plays a crucial role in providing technical support to the Engineering Department for various development projects, directly reporting to the VP of Engineering. The core responsibilities encompass financial forecasting, budget management, project reporting, and the creation of impactful presentations. This position is based in Houston, TX. Key Responsibilities: Collaborate with project management and accounting teams on cost estimation, budgeting, reporting, and forecasting. Generate comprehensive monthly progress reports for senior management review. Develop technical presentations for engineering projects and facilitate monthly meetings. Assist project managers in preparing detailed reports and project schedules. Analyze historical project costs and metrics to identify trends and statistical insights. Maintain and update engineering templates and tools for efficiency. Support the management of engineering and construction documentation. Regularly update and manage safety databases and associated reporting metrics. Assist in pipeline hydraulic analysis, data management, and reporting processes. Contribute to the maintenance and enhancement of the Engineering Technical Standards library. Draft and uphold document control procedures to ensure compliance. Monitor and flag documents with recurring obligations, expiration dates, and execution requirements, communicating critical deliverables to internal teams. Manage integrations with other systems, including document links, feeds, DocuSign, and various workflow platforms. Troubleshoot issues and provide support to project teams, including training on system usage for both desktop and mobile interfaces, along with creating user-friendly instructions. Conduct regular audits of files to ensure adherence to appropriate retention standards.

Join our dynamic team at dstaff as a Controller, where you will play a pivotal role in overseeing financial operations and ensuring fiscal integrity within the organization. We are looking for an analytical and detail-oriented professional who can lead our accounting department and provide strategic financial insights.Your responsibilities will include managing financial reporting, budgeting, compliance, and audits while driving improvements in financial processes. If you have a passion for numbers and a strategic mindset, we want to hear from you!

Ampol Limited is seeking a highly skilled Senior Risk Controller to join our dynamic team in Houston. In this pivotal role, you will be responsible for managing and mitigating risks across our operations, ensuring compliance with industry regulations, and enhancing the overall risk management framework.

Arete Technologies, Inc. is actively seeking a dynamic Senior Project Controller to provide essential support to IT Project Managers within our MidCon Business Unit. The ideal candidate will adeptly manage multiple IT projects, ensuring seamless execution and timely delivery. We are looking for a motivated self-starter who thrives in an independent role while also being an effective team collaborator. This individual must demonstrate initiative in their daily tasks and possess the capability to immediately engage with ongoing projects. The Senior Project Controller will need to excel in prioritizing responsibilities and maintaining focus on the complete life cycle of each assigned IT project.Key Responsibilities:- Lead project coordination, devising detailed plans to achieve objectives, and managing the integration of technical activities.- Ensure the accuracy and timely updates of project execution plans in Microsoft Project across various initiatives.- Conduct thorough financial analyses and monitoring of project budgets.- Maintain precise entries in Microsoft PPM and prepare executive reports.- Serve as the primary liaison between the central PMO and project teams.- Collaborate with management, production, and marketing teams to clarify project specifications and procedures.- Review and provide recommendations for contracts and cost estimates.Required Skills:- Proficient in Microsoft Project.- Experienced with Microsoft PPM.- Strong command of the complete Microsoft Suite, including MS Word, MS PowerPoint, MS Project, Visio, etc.- Expertise in financial analysis.- Excellent verbal and written communication skills, with strong problem-solving abilities and attention to detail.- Proven ability to work independently and manage time effectively.- Strong leadership and mentoring capabilities to provide constructive performance feedback.Education and Experience:- Bachelor’s degree in Business Administration or a related field.- PMI or PMP certification is preferred.- Minimum of 10 years of relevant experience is required.- Experience with Chevron is highly desirable.

Join our dynamic team at Northstar Staffing Solutions as an Assistant Plant Controller. In this pivotal role, you will assist in managing financial operations and reporting for our plant facilities. Your expertise will contribute to our mission of operational excellence and financial integrity.

About OptiSignsHeadquartered in Houston, OptiSigns is a leading B2B SaaS provider, empowering over 30,500 businesses with innovative digital screen solutions.We boast a profitable, high-growth environment focused on a product-led culture where design and engineering take precedence.Why This Role is CrucialAs we experience rapid ARR growth alongside multi-currency revenue streams and the complexities introduced by our German subsidiary, we need an in-house Controller to enhance our financial processes.This position requires a presence in our Houston office five days a week, positioning you as the key financial leader on-site.Your ResponsibilitiesOversee the complete month-end, quarter-end, and year-end closing processes for both the U.S. and Germany, delivering GAAP-compliant financial statements, flux analyses, and board presentations.Implement and refine our finance stack, including Xero, Stripe, Ramp, and TaxJar, and suggest additional tools as needed.Design Standard Operating Procedures (SOPs), approval workflows, internal controls, and maintain a well-organized chart of accounts that can withstand audits.Prepare 13-week cash forecasts, annual budgets, and scenario models focusing on ARR, churn, CAC, and headcount.Handle U.S. federal and state income taxes, franchise taxes, sales tax filings, R&D tax credit studies and filings, 1099s/W-8s, and German VAT while coordinating with external CPAs.Review and approve vendor payments, payroll, and employee expenses, optimizing cash management and returns.Translate complex financial data into actionable insights for the leadership team, collaborating with various departments to meet growth and margin objectives.

GigaEnergy is hiring a Senior Projects Control Specialist to help advance project management processes and ensure successful delivery of large-scale, high-value projects. This position centers on refining project controls, supporting teams as they work toward project milestones, and contributing to strong client outcomes. Key responsibilities Enhance project control methods to support effective project execution Work closely with project teams to monitor progress and address challenges Help deliver complex projects on time and within scope Location options This role can be based in Houston, TX, San Francisco, CA, Long Beach, CA, Reno, NV, or performed remotely within the United States.

Join Enermech as our Regional Finance Controller, where you will play a pivotal role in steering financial success across our designated geographical area. This leadership position holds complete responsibility for profit and loss management, balance sheet accuracy, regulatory compliance, and financial governance. You will collaborate closely with operational and commercial teams to enhance overall business performance.As the leader of the regional finance team, you will enforce robust financial controls and ensure that reporting is timely, precise, and in line with group standards. This role is also essential for cultivating local finance capabilities and advancing improvements in finance processes and systems.Key Responsibilities:Take ownership of financial performance for the region, including comprehensive P&L and balance sheet oversight.Lead the budgeting, forecasting, and financial planning processes, delivering insightful analysis and performance reports to senior management.Continuously monitor and communicate financial performance metrics, including KPIs and variance analyses, providing decision-ready information to stakeholders.Oversee the month-end closing process, ensuring alignment with group timelines and accounting standards.Guarantee compliance with local accounting standards, tax laws, employment regulations, and statutory reporting obligations.Manage financial governance for joint ventures and consortium arrangements when necessary.Establish and maintain a strong internal control environment to ensure the integrity of financial data and adherence to organizational policies.Collaborate with group and regional leaders to identify, manage, and escalate financial risks, including currency, credit, and operational risks.Coordinate with shared service teams and project controllers for a consistent understanding of project and business line performance.Oversee balance sheet management, working capital, cash flow forecasts, and capital expenditure reviews.Serve as a senior point of contact for audits, regulatory submissions, and external stakeholders.Lead, mentor, and develop the regional finance team, focusing on performance management and succession planning.Identify opportunities for process improvements, standardization, and automation, while supporting finance system enhancements.Work closely with operational, commercial, HR, and legal teams to align with regional business objectives.

Mantis Innovation is a leading provider of managed facility services, specializing in turnkey program management and technology-driven solutions that cover the complete building footprint. We analyze both the internal and external aspects of facilities, influencing as much as 70% of the budgetary allocations made by building operators. Our focus areas include strategic procurement of electricity and natural gas, renewable energy initiatives, demand response, climate impact reduction, net zero strategies, sustainability planning, and comprehensive assessments of roofing, solar, HVAC systems, pavement, building envelopes, data center optimization, and electric vehicle charging solutions. We also excel in lighting retrofits, HVAC mechanical systems, and building management system (BMS) improvements.***Please note that this position is NOT based in Houston, TX***As a Controls Technician III with our team, you will play a crucial role in the installation and servicing of Building Automation Systems. Your responsibilities will encompass project initiation, commissioning, emergency service responses, and preventive maintenance.***This role necessitates 100% permanent relocation to one of the following cities as soon as possible:Atlanta, GAAshburn, VASan Diego, CASeattle, WALubbock, TXBeginning in March 2026, we will also require personnel in:Oregon (specific city to be determined)If you are not willing to relocate to one of the specified locations, we encourage you to apply as we may have other positions available in the future with more flexible location options.REQUIRED QUALIFICATIONS:A minimum of 3 years of hands-on experience with Building Management System (BMS) software is essential, with a specific requirement for proficiency in Tridium Niagara. Candidates must also possess the ability to comprehend wire sheet programming and logic.