company

Dynamic Executive Assistant

Calibrant EnergyBoston, Massachusetts, United States
On-site Full-time

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Experience Level

Mid to Senior

Qualifications

To thrive in this role, you should possess the following qualifications:7-10 years of experience as an executive assistant to C-Level executives, preferably in a startup or fast-paced environment. A Bachelor's degree is required. Exceptional organizational, time management, and attention to detail skills. Strong interpersonal, written, and verbal communication skills. Proactive, resourceful, and solutions-oriented mindset. Ability to exercise sound judgment in diverse situations and maintain confidentiality. A flexible mindset that embraces change and adapts to new challenges.

About the job

Join our team at Calibrant Energy as a Dynamic Executive Assistant, where you will play a pivotal role in supporting our CEO and senior executives. Your responsibilities will encompass:

  • Providing robust administrative support by managing calendars, arranging travel, handling expenses, and facilitating effective communications. Anticipate and resolve complex scheduling conflicts and travel logistics proactively.
  • Organizing all-hands meetings, business reviews, company events, conferences, and team-building activities, including accommodations, travel, and catering.
  • Overseeing office leases, arrangements, and regular supplies to ensure a smooth operational flow.
  • Coordinating the distribution of company merchandise and swag.
  • Managing the publication of the company newsletter, ensuring timely content submission from senior executives and their teams.
  • Assisting in the preparation and management of presentations, meeting notes, and action items.
  • Serving as a liaison between executives, team members, and external clients/stakeholders.
  • Following up with stakeholders on behalf of the CEO to gather necessary information and remind them of critical deadlines.
  • Disseminating essential information from the CEO to relevant stakeholders across the organization.

About Calibrant Energy

At Calibrant Energy, we prioritize an inclusive culture where all employees can express their unique perspectives and harness their strengths. Our commitment to wellness fosters a holistic and fulfilling life, supported by comprehensive benefits that include medical, dental, and vision insurance, paid time off, holidays, and a 401k plan with company match, among others.

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