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Strategic Executive Assistant & Operations Coordinator

Lily and FoxUnit C, 220 W Campus Drive, Arlington Heights, 60004
On-site Full-time $60K/yr - $100K/yr

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Experience Level

Experience

Qualifications

Qualifications: Exceptional organizational skills and attention to detail. Proficient in calendar management and email triage. Strong communication skills, both written and verbal. Ability to work in a fast-paced environment with competing priorities. Experience with hiring processes and team coordination.

About the job

Join Lily and Fox as a Strategic Executive Assistant & Operations Coordinator, and become the indispensable partner to our visionary CEO, Sean Barry!

Are you an energetic, detail-oriented professional with a knack for transforming disorder into systematic success? If you have a passion for supporting a mission-driven company that makes beauty accessible to everyone, this role is tailor-made for you!

In this dynamic position, you will serve as the CEO's right hand, a trusted advisor, and a master planner. You'll take charge of both professional and personal responsibilities, ensuring the CEO's time is protected and his vision is executed flawlessly. Your assertive and polished approach will be crucial as you streamline operations and enhance productivity.

Why You’ll Love This Role:

  • Be a Key Player: Safeguard Sean’s focus, amplify his impact, and elevate his presence in every facet of life.
  • Lead with Confidence: Spearhead hiring initiatives, manage intricate schedules, and coordinate seamlessly across both business and personal realms.
  • Bring Order to Chaos: Establish systems and processes that anticipate needs and create efficiencies.
  • Make a Difference: Contribute to Lily and Fox's mission of inspiring customers while helping Sean scale the business and achieve his lifestyle goals.

Your Key Responsibilities:

  • Manage Communications: Skillfully triage the CEO's inbox and calendar, prioritizing critical tasks and ensuring effective communication.
  • Oversee Hiring: Take ownership of the hiring process, including posting job openings, screening candidates, and coordinating interviews.
  • Strategic Planning: Develop weekly priorities for both business and personal objectives, ensuring everything stays on track.
  • Supplier Liaison: Respond to supplier communications swiftly and effectively.
  • Family Coordination: Collaborate with the CEO's partner on family-related events, ensuring a harmonious balance.
  • Streamline Decision-Making: Create efficient systems for task delegation and information flow.

Daily Tasks for Success:

  • Protect CEO’s Focus: Filter emails, batch requests, and allocate time for deep work.
  • Coordinate Travel: Handle all scheduling and travel arrangements flawlessly, including researching dining options and gifts.
  • Facilitate Team Collaboration: Ensure all team members are aligned and informed.

About Lily and Fox

Lily and Fox is dedicated to transforming the beauty industry by making high-quality beauty products accessible to all. We believe in the power of beauty and the importance of self-expression, and we strive to inspire our customers every day.

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